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HomeMy WebLinkAbout09 0428 min296 The Plainview City Council met on April 28, 2009 at 7:00 p.m. in the City Council Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting was posted in City Hall at 4:00 p.m. on April 23, 2009. Mayor John C. Anderson presided. Councilmembers present were: Kelvin Tipton-District 1, Cathy Waggoner- District 2, Belinda Pena-District 3, John N. Bertsch-District 4, Ron Trusler-District 5, Wendell Dunlap-District 6 and Roland Nash-District 7. Staff members present were: Greg Ingham-City Manager, Mike Gilliland-Director of Public Works, Leslie Pearce-City Attorney, Will Mull-Police Chief, Dale Simpson- Director of Civil Service, Eric Turner-Main Street Coordinator, Buster Perry-Landfill Superintendent, Rusty Powers-Fire Chief, Cindy Williams-Water Reclamation Superintendent and Dandy Jones-Water Reclamation Plant and Belinda Hinojosa-City Secretary. Guests Present: Reynaldo Garcia, Ron Miller, Brandon Brownlee, Lionel Garcia, Holly Holder and Heather Keister. News Media Representative: Tommy Young-Plainview Daily Herald Councilmember Belinda Pena delivered the invocation and led in the Pledge of Allegiance. Councilmember Dunlap moved to adopt the consent calendar. The motion was duly seconded by Councilmember Trusler and carried by unanimous vote. Items approved on the consent calendar included the approval of the minutes of April 14, 2009 and April 23, 2009; approval of financial reports; approval of Services Agreement between the City of Plainview and Lubbock Electric Company for SCADA System Services; and authorize the purchase of SCADA Equipment, radio transmission units, antenna and main programming communicate for three well sites for the Water Production Department. Mayor Anderson introduced Dr. Ron Miller with the Plainview Independent School District. He presented information on the School's District request for a Demographic Study. Dr. Miller stated the study would help the City and County also. It would help the City on economic trends, new housing projections and regenerate rates of new neighborhoods. They would prepare a map of the County landowners who own five acres or more. The cost for the survey would be $39,500 and would take two to two and half months to complete and it would involve eight staff. Brandon Brownlee of 1112 Holiday Drive stated this would benefit the City and the County. He stated he is actively looking in ways to improve school district. Greg Ingham, City Manager stated when Superintendent Dr. Ron Miller asked to get on the agenda to discuss this project with the City Council, my first question was what benefit will the City get from participating in this study? Dr. Miller has provided a large volume of information. Some of the information provided regarding the School District Study indicates the firm will provide things like "aerial imagery", employment projections and trends, and housing projections - in addition to the primary focus of the study which is school population, attendance zones, and long-range school needs. The School City Council Minutes April 28, 2009 Page 1 of 3 297 District is the primary focus of the study. It is not things such as aerial mapping with 1' contours or a targeted update to our retail study or a targeted study for the potential of Senior Living in Plainview. These are some things that the City is currently working on and need to continue pursuing at the City level because of the specialized nature and different primary focus of what we are trying to accomplish. We are rapidly approaching the 2010 decennial census. He stated it is his understanding that this study will be analyzing information on the basis of census tracts and smaller units in terms of housing and population. Plus, for head counting purposes aerial imagery linked to census tract information (from prior census and Population and Survey Analysis generated data) could help our community evaluate the completeness of the process. The City and School District work together in a number of areas and he hopes that the District will be an active participant in the Complete Count Committee that the City and County will be appointing in May. He stated given the fact that some of this information could help all of us in the census process, he would suggest that the Council might consider participating at $5,000.00 in the School District's Study. Councilmember Truster moved to put $5,000 into project. The motion was duly seconded by Councilmember Pena. After questions from the Council, the Council was advised that the City would have access to all information. Councilmember Tipton asked Superintendent Miller if the mapping later would be updated when the 2010 census data came available. Miller advised that this would be updated with 2010 census data. Mayor Anderson asked for a vote on the matter. The motion carried unanimously. Mike Gilliland presented for consideration the award of bids for ground water sampling wells and authorize Mayor to execute necessary agreements. He stated this is for seven sampling wells. Parkhill, Smith & Cooper are the civil engineers and contract administrators. He introduced Holly Holder and Heather Keister with Parkhill, Smith & Cooper. TCEQ has required that every landfill reassess it's groundwater supply plan. This requires the city to install seven new groundwater sampling wells. The City received final approval from the state and advised to move forward. Three bids were received as follows: 1) Peterson Drilling & Testing Inc. - $177,569.50 2) Lee Taylor Drilling, LLC - $219,101.30 3) Acosta Drilling - $206,556.20 It is his recommendation that the bid be awarded to the low bidder -Peterson Drilling out of Amarillo, Texas. The budgeted amount for this project is $270,000. Mayor Anderson asked for public comment. There was no public comment. Councilmember Bertsch moved to accept the bid from Peterson Drilling. The motion was duly seconded by Councilmember Tipton and carried by unanimous vote. City Council Minutes April 28, 2009 Page 2 of 3 298 Mayor Anderson presented for second reading Ordinance No. 09-3513, an Ordinance of the City Council of the City of Plainview, Texas: Extending the Existing Electric Franchise Ordinance in Favor of Xcel Energy, Pending Adoption of a New Franchise Agreement; Extending Ordinance No. 08-3508 Continuing the Existing Franchise and Providing for a Continued Increase in Franchise Fees Payable to the City; Providing for Severability; Providing for Repealer; Providing for Publication and Effective Date. Since this was the second of two readings, the Council chose to forego staff briefing and ask for public comment. There was no public comment. Councilmember Nash moved to approve Ordinance No. 09-3513 on second reading. The motion was duly seconded by Councilmember Waggoner and carried by unanimous vote. There being no further business, Mayor Anderson adjourned the meeting at 7:36 p.m. c Belinda Hinojosa City Secretary City Council Minutes April 28, 2009 Page 3 of 3