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HomeMy WebLinkAbout09 0825 min324 The Plainview City Council met on August 25, 2009 at 7:00 p.m. in the City Council Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting was posted in City Hall at 5:35 p.m. on August 21, 2009. Mayor John C. Anderson presided. Councilmembers present were: Kelvin Tipton-District 1, Cathy Waggoner- District 2, Belinda Pena-District 3, John N. Bertsch-District 4, Ron Trusler-District 5, Wendell Dunlap-District 6 and Roland Nash-District 7. Staff members present were: Greg Ingham-City Manager, Mike Gilliland-Director of Public Works, Will Mull-Police Chief, Dale Simpson-Director of Civil Service, Leslie Pearce-City Attorney, Jack Keller-Budget Manager, Kelli Shurbet-Nursing Supervisor, Eric Turner-Main Street Coordinator and Belinda Hinojosa-City Secretary. News Media Representative: Tommy Young-Plainview Daily Herald Councilmember Cathy Waggoner delivered the invocation and led in the Pledge of Allegiance. Councilmember Dunlap moved to adopt the consent calendar. The motion was duly seconded by Councilmember Trusler and carried by unanimous vote. Items approved on the consent calendar included the approval of the minutes of August 11, 2009 and August 20, 2009; approval of the financial reports and approval of Resolution R09-204, a Resolution of the City Council of the City of Plainview Electing Norman Wright to the Board of Directors of the Canadian River Municipal Water Authority for the term beginning August 1, 2009 and ending July 31, 2011. Greg Ingham, City Manager presented for consideration and to take necessary action to Engage Specialized Public Finance Inc. as the City's Financial Advisor. He stated the City uses advisors to handle large financial transactions. It is his recommendation that the City engage Specialized Public Finance Inc. as its financial advisor. Vince Viaille has handled transactions for the City previously when he was with First Southwest, a company that has been the City's financial advisor for several years. He introduced Mr. Viaille and Paul Jasin with Specialized Public Finance. Mr. Viaille stated he formed his company in November 2008. Since that time he has done numerous transactions and secured several clients. He stated that he does not have a trading desk. He stated they are an independent financial advisory firm. He stated they have an excellent firm. Councilmember Nash moved to engage Specialized Public Finance Inc. as the City's financial advisor and to authorize the Mayor to execute the necessary documents. The motion was duly seconded by Councilmember Tipton. The motion carried unanimously. Mr. Ingham presented for consideration and to take necessary action to authorize Specialized Public Finance to pursue refunding the City's series 2001 Certificates of Obligation. Mr. Ingham stated this is the $10 million certificates of obligation from 2001. The City has the potential to finance this debt now. This is a total of $6.6 million in debt. Mr. Vince Viaille with Specialized Public Finance stated the City has the potential to refinance approximately $6,925,000. He stated the coupon rate being refunded Series City Council Minutes August 25, 2009 Page 1 of 3 325 2001 (2010-2021) is 4.50% to 5.0%. The average coupon of refunded bonds is 4.914% and the TIC of refunding bonds is 3.34%. He stated he is asking the Council to authorize him to allow him to pursue refunding. He presented a refunding summary. The total savings (2010-2021) is $388,724; the present value savings $323,051; PV savings as a % of Refunded Bonds is 4.869%. He stated we like to see this at 3% or higher and the average annual level savings is $32,390. He presented a chart with the projected annual savings. He stated he is looking for guidance from the Council if they wish to pursue and what are the minimum thresholds they would accept. Mayor Anderson asked for public comment. There was no public comment. Councilmember Trusler moved to authorize Specialized Public Finance Inc. to pursue refunding the City's Series 2001 Certificates of Obligation at a minimum of 3.75% savings. The motion was duly seconded by Councilmember Dunlap. The motion carried by unanimous vote. Kelli Shurbet, Nursing Supervisor presented for consideration to authorize Mayor John C. Anderson to sign Contract No. 2010-031804 between the Department of State Health Services and the Plainview-Hale County Health District for Immunization Services. She stated this contract is for $129,459.00 and is for immunization services. The contract increased $37,391 from last year. Mayor Anderson asked for public comment. There was no public comment. Councilmember Bertsch moved to authorize Mayor Anderson to sign Contract No. 2010-031804 between the Department of State Health Services and the Plainview-Hale County Health District for Immunization Services. The motion was duly seconded by Councilmember Tipton and carried by unanimous vote. Kelli Shurbet, Nursing Supervisor presented for consideration to authorize Mayor John C. Anderson to sign Contract No. 2010-032757 between the Department of State Health Services and the Plainview-Hale County Health District for Local Public Health Services. She stated this contract is in the amount of $63,082 for the period from September 1, 2009 through August 31, 2011 and covers the health inspector's salary and PPD or TB testing. Mayor Anderson asked for public comment. There was no public comment. Councilmember Dunlap moved to authorize Mayor John C. Anderson to sign Contract No. 2010-032757 between the Department of State Health Services and the Plainview- Hale County Health District for Local Public Health Services. The motion was duly seconded by Councilmember Trusler and carried by unanimous vote. Mike Gilliland, Director of Public Works presented for consideration Resolution R09- 205, aResolution of the City of Plainview Authorizing the Filing of a Grant Application with the South Plains Association of Governments for a Regional Solid Waste Grants Program Grant; Authorizing Mayor John C. Anderson to Act on Behalf of the City of Plainview in All Matters Related to the Application; and Pledging that if a Grant is Received the City of Plainview Will Comply with the Grant Requirements of the South Plains Association of Governments, the Texas Commission on Environmental Quality and the State of Texas. He stated the Resolution is part of the grant application. The application is due on August 31St and we are requesting the maximum allowed of $58,000 for the purchase of a tub grinder. City Council Minutes August 25, 2009 Page 2 of 3 326 Mayor Anderson asked for public comment. There was no public comment. Councilmember Truster moved to approve the Resolution. The motion was duly seconded by Councilmember Pena and carried by unanimous vote. There being no further business, Mayor Anderson adjourned the meeting at 7:48 p.m. ~~~~~ Belinda Hinojosa City Secretary City Council Minutes August 25, 2009 Page 3 of 3