HomeMy WebLinkAbout09 1208 min 361
The Plainview City Council met on December 8, 2009 at 7:00 p.m. in the City Council
Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting
was posted in City Hall at 4:15 p.m. on December 4, 2009. Mayor John C. Anderson
presided. Councilmembers present were: Kelvin Tipton- District 1, Belinda Pena District
3, Ron Trusler- District 5, Wendell Dunlap- District 6 and Roland Nash District 7.
Councilmembers Cathy Waggoner- District 2 and John N. Bertsch- District 4 were
absent.
Staff members present were: Greg Ingham -City Manager, Mike Gilliland- Director of
Public Works, Leslie Pearce -City Attorney, Rusty Powers -Fire Chief, Will Mull Police
Chief, Dale Simpson- Director of Civil Service, Eric Turner -Main Street/CVB Coordinator,
Arthur Wall- Streets Superintendent, Rusty Reese -Parks Superintendent, Buster Perry-
Landfill Superintendent, Felix Villarreal -Chief Water Production Operator and Belinda
Hinojosa -City Secretary.
News Media Representative: Deborah Zacher Plainview Daily Herald
Mayor John C. Anderson delivered the invocation and led in the Pledge of Allegiance.
Councilmember Tipton moved to adopt the consent calendar. The motion was duly
seconded by Councilmember Trusler and carried by unanimous vote. Items approved
on the consent calendar included the approval of the minutes of November 24, 2009
and December 3, 2009, the granting of excused absences to Councilmember Cathy
Waggoner and John N. Bertsch; and approval of the financial reports.
Mayor Anderson introduced for consideration on second reading, Ordinance No. 09-
3523, an Ordinance Electing for the City to Make Current Service and Prior Service
Contributions to the City's Account in the Municipal Accumulation Fund of the Texas
Municipal Retirement System at the Actuarially Determined Rate of Total Employee
Compensation. Since this was the second of two readings, the Council chose to forego
the staff briefing and asked for public comment. There was no public comment.
Councilmember Dunlap moved to approve Ordinance No. 09 -3523 on second reading.
The motion was duly seconded by Councilmember Pena and carried by unanimous
vote.
Rusty Reese, Parks Superintendent presented for consideration the award of bids for
one John Deere Gator XUV 850D Diesel 4x4 Utility Vehicle for use by the Parks
Department. Two bids were received as follows: Western Equipment of Amarillo,
Texas for a 2010 John Deere XUV850D Diesel 4x4 in the amount of $10,604.96; and
Ray Lee Equipment Co. of Plainview, Texas for a 2009/2010 John Deere XUV850D
Diesel 4x4 in the amount of $11,692.00. He stated the local bidder was not within the
5% variance allowed for local bidders. He recommended the bid be awarded to
Western Equipment in the amount of $10,604.96.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Trusler moved to award the bid to Western Equipment in the amount of
$10,604.96. The motion was duly seconded by Councilmember Tipton and carried by
unanimous vote.
City Council Minutes December 8, 2009 Page 1 of 5
362 Felix Villarreal, Chief Water Production Operator presented for consideration the award
of bids for one 1/2 Ton Short Wheel Base Pickup for use by Code Enforcement. Four
bids were received as follows: Wolfe Ford /Dodge, Vernon, Texas for a 2010 Ford F150
in the amount of $14,446.95; Planet Ford, Caldwell, Texas for a 2010 Ford F -150 in the
amount of $14,742.00; Jack Morris Ford, Plainview, Texas for a 2010 Ford F -150 in the
amount of $15,281.00; and Caldwell Country Chevrolet, Caldwell, Texas for a 2010
Silverado 1500 in the amount of $17,230.00. He stated the local bidder was not within
the 5% variance allowed for local bidders. He recommended the bid be awarded to the
lowest bidder Wolfe Ford Dodge. The budgeted amount is $18,500.00.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Nash moved to award the bid to Wolfe Ford /Dodge out of Vernon in the
amount of $14,446.95 for a 2010 Ford Pickup. The motion was duly seconded by
Councilmember Pena.
Councilmember Tipton asked to go on public record and state that this Council
continues to support these vehicle purchases with the understanding that Greg and his
staff are continuing to work on a usage policy that will insure that myself and all the
citizens of Plainview as taxpayers are getting the bang for the buck that we are
spending.
Mayor Anderson asked for a vote on the matter. The motion carried unanimously.
Felix Villarreal, Chief Water Production Operator presented for consideration the award
of bids for three 3/4 Ton Heavy Duty, Long Wheel Base Cab and Chassis with Utility
Body. Four bids were received as follows: Wolfe Ford /Dodge, Vernon, Texas for 2010
Ford F250 in the amount of $22,308.07 each for a total of $66,924.21; Planet Ford,
Caldwell, Texas for 2010 Ford F -250 in the amount of $22,583.00 each for a total of
$67,749.00; Jack Morris Ford, Plainview, Texas for 2010 Ford F -250 in the amount of
$24,397.00 each for a total of $73,191.00; and Caldwell Country Chevrolet, Caldwell,
Texas for 2010 Silverado 2500 in the amount of $24,919.00 for a total of $74,757.00.
He stated the local bidder was not within the 5% variance allowed for local bidders. He
recommended the bid be awarded to the lowest bidder Wolfe Ford Dodge. The
budgeted amount is $24,000 each.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Dunlap moved to award the bid to the lowest bidder Wolfe Ford /Dodge
out of Vernon in the amount of $22,308.07 each for a total of $66,924.21. The motion
was duly seconded by Councilmember Trusler.
Councilmember Pena asked if there was a delivery charge. She was advised that there
was no delivery charge.
Mayor Anderson asked for a vote on the matter. The motion carried unanimously.
Buster Perry, Landfill Superintendent presented for consideration the award of bids for
one Truck Cab and Chassis with 40 cubic yard front loading packer body. Three bids
were received as follows: West Texas Peterbilt, Amarillo, Texas for a 2010 Peterbilt
Model 320 with EZ pack Hercules 40 yd in the amount of $188,281.00; Bruckner Truck
Sales, Lubbock, Texas for a 2011 Mack MRU 613 with EZ pack Hercules 40 yd; and
City Council Minutes December 8, 2009 Page 2 of 5
West Texas Peterbilt, Amarillo, Texas for a 2010 Peterbilt Model 320 with Bridgeport 363
packer body in the amount of $186,432.00. He stated they are the lowest bidder
however they have had some problems with the arms which are bending in. The design
has not changed and he believes the problem with this still exists and therefore is
recommending the bid be awarded to West Texas Peterbilt in the amount of
$188,281.00 for the 2010 Peterbilt Model 320 with the EZ pack Hercules 40 yd.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Tipton moved to award the bid to West Texas Peterbilt out of Amarillo
in the amount of $188,281.00 for 2010 Peterbilt Model 320 with the EZ pack Hercules
40 yd. The motion was duly seconded by Councilmember Trusler.
Mayor Anderson asked to go on record to state that all bids by local bidders were all
more than the 5% variance allowed by law.
Mayor Anderson asked for a vote on the matter. The motion carried unanimously.
Arthur Wall, Street Superintendent presented for consideration the award of bids for one
Chip Spreader. Two bids were received as follows: Bee Equipment, Lubbock, Texas
for a 2010 Roscoe in the amount of $114,400.00 with a $3,000 trade in; and
Yellowhouse Machinery, Lubbock, Texas for a 2010 Etnyre in the amount of
$117,000.00 with $2,000 trade in. He stated this would replace a 1984 model chip
spreader which spreads asphalt rock. The budgeted amount is $219,000.00 and he
recommends award to the lowest bidder Bee Equipment.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Nash moved to award the bid to bee Equipment out of Lubbock in the
amount of $114,400.00. The motion was duly seconded by Councilmember Pena and
carried by unanimous vote.
Chief William Mull, Police Chief presented for consideration the award of bids for five
2010 Police Sedan Vehicles. Five bids were received as follows: Caldwell Country
Chevrolet, Caldwell, Texas in the amount of $19,731.00 each for a total of $98,655.00;
Bill Wells Chevrolet, Plainview, Texas in the amount of $20,800.00 each for a total of a
$104,000.00; Grand Prairie Ford, Grand Prairie, Texas in the amount of $21,987.00
each for a total of $109,935.00; and Jack Morris Ford, Plainview, Texas in the amount
of $22,909.00 for a total of $114,545.00. The budgeted amount is $102,500.00.
Plainview Independent School District will pay 3/4 of one vehicle in the amount of
$15,375.00 and the City will pay $87,175.00. He recommended the bid be awarded to
the lowest bidder Caldwell Country Chevrolet in the amount of $98,655.00.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Trusler moved to award the bid to Caldwell Country Chevrolet in the
amount of $98,655.00. The motion was duly seconded by Councilmember Tipton.
Mayor Anderson asked what kind of Chevrolet vehicle it would be. He was advised the
vehicles were Chevrolet Impalas similar to what they have now.
Councilmember Pena asked if there were additional expenses. She was advised yes
that the equipment is purchased from a different fund. The cost of a vehicle is $30,000
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364
to $35,000 total and they try to transfer some of the old equipment to the new vehicle.
The old vehicles are auctioned off.
Mayor Anderson asked for a vote on the matter. The motion carried unanimously.
Greg Ingham, City Manager presented for consideration and to take necessary action
regarding the Services Agreement between The Sanborn Map Company and the City of
Plainview for aerial photography. He stated the City has not updated the city mapping
system in some time. He stated this would be a benefit in many ways. This could be
used for economic developmental prospects, Fire Department preplans and many other
uses. The Agreement covers 47 square miles with areas reaching outside the city limits
for economic development purposes. This Agreement is in the amount of $35,250.00.
We have been very fortunate on the pricing. Director of Public Works Mike Gilliland has
been working with the City of Lubbock and Sanborn Mapping to try to piggy back our
project on top of Lubbock's and has been successful in getting this done. We budgeted
$75,000.00. City staff is asking approval of this contract at $35,250.00 and asking that
the Council authorize an additional amount to include up to 5 additional square feet at a
cost of $3,750.00 bringing the total contract to $39,000.00.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Trusler moved to approve the agreement for 47 square miles at a cost
of $35,250.00 plus the ability to add an additional 5 square miles for an additional
$3,750.00. The motion was duly seconded by Councilmember Nash and carried by
unanimous vote.
Mayor Anderson moved to go into closed session to deliberate the appointment,
employment, evaluation, reassignment, duties, discipline or dismissal of a public officer
or employee, or to hear a complaint or charge against an officer or employee. [Tex.
Gov't. Code, Section 551.074]. Appointments to the following boards and commissions:
Runningwater Draw RSVP Advisory Board and Health Board and to deliberate the
purchase, exchange, lease or value of real property in accordance with Tex. Gov't
Code, Section 551.072. The motion was duly seconded by Councilmember Dunlap and
carried by unanimous vote. Mayor Anderson recessed the meeting at 7:37 p.m.
Mayor Anderson called the meeting back in open session at 7:53 p.m.
Councilmember Trusler moved to reappoint Cinde Ebeling as President, Dr. Ruth
Rector Wright, and Nancy Cox to the Board of Health with said terms to expire on
January 1, 2012. The motion was duly seconded by Councilmember Tipton. There was
no public comment. The motion carried by unanimous vote.
Councilmember Tipton moved to reappoint Carol Schulz, Norvene Owen, Mickey
Sprous and Joe Provence to the Runningwater Draw RSVP Advisory Board with said
terms to expire in December 2012. The motion was duly seconded by Councilmember
Trusler. There was no public comment. Councilmember Tipton thanked everyone that
serves on a City board. Mayor Anderson asked for a vote on the matter. The motion
carried unanimously.
City Council Minutes December 8, 2009 Page 4 of 5
365
There being no further business, Mayor Anderson adjourned the meeting at 7:56 p.m.
Belinda Hinojosa
City Secretary
City Council Minutes December 8, 2009 Page 5 of 5