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HomeMy WebLinkAbout10 0713 min412 The Plainview City Council met on July 13, 2010 at 7:00 p.m. in the City Council Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting was posted in City Hall at 5:00 p.m. on July 9, 2010. Mayor John C. Anderson presided. Councilmembers present were: Charles N. Starnes - District 1, Cathy Waggoner- District 2, David G. Garcia - District 3, Virginio "V.O. "Ortega- District 4, Wendell Dunlap- District 6, and Roland Nash - District 7. Councilmember Ron Trusler- District 5 was absent. Staff members present were: Greg Ingham -City Manager, Mike Gilliland- Director of Public Works, Will Mull - Police Chief, Dale Simpson- Director of Civil Service, Sarianne Beversdorf- Director of Finance, Eric Turner -Main Street /CVB Coordinator and Belinda Hinojosa -City Secretary. News Media Representative: Deborah Zacher - Plainview Daily Herald Guests present were: Cipriana Garcia, Jeffrey Snyder, Troy White, Zane Edwards and Brandon Autrey Councilmember David Garcia delivered the invocation and led in the Pledge of Allegiance. Councilmember Dunlap moved to adopt the consent calendar. The motion was duly seconded by Councilmember Ortega and carried by unanimous vote. Items approved on the consent calendar included the approval of the minutes of June 22, 2010 and July 8, 2010; and the granting of an excused absence to Councilmember Ron Trusler Greg Ingham, City Manager stated that the Director of Public Works has brought up some capital improvement issues. Some of the issues are fluctuation in pressure in the west side and major maintenance issues in water towers. Mr. Gilliland will address some five to six issues that the City needs to be made aware of. Mr. Gilliland stated that Troy White and Zane Edwards with Parkhill Smith & Cooper will speak about a distribution system on the water side and two elevated storage tank projects. Brandon Autrey with AMD Engineering is present to speak on Hwy 70 issues regarding the relocation of utilities. He presented infoamtion on other projects: 1) The fine screens have been replaced at the Wastewater Treatment Plant. The project was completed for $37,000 to $38,000 which was less than the budgeted amount of $75,000. 2) The lift stations at South Milwee and South Juniper need to be upgraded. 3) TCEQ has stated that the flat concrete tanks need to be fixed so as to not hold storm water. Several options have been looked at in the past, the City will attempt to squeegee the roofs after it rains. TCEQ is present this week and City staff is hoping that this method will suffice. 4) Improvements to water and sewer line infrastructure. He stated there is a SPAG grant that may help some in this area. He would like to have an annual infrastructure program for this. City Council Minutes July 13, 2010 Page 1 of 3 He added all this was informational purposes only and not for action. Troy White with Parkhill, Smith & Cooper presented a proposal on the elevated storage tanks. A study was performed on the City's water system. Some of the issues identified were fluctuation in pressure, maintenance and upgrade cost, operational issues and energy costs associated with pump at water treatment plant. He stated on the east side of town, the elevated storage tanks are in disrepair and on the west side there is a lack of an elevated storage tank and excessive energy costs. He suggested that the City do away with several towers and the City would rely on a new tower on the West side and a new tower on the east side, along with the Quincy Street tower and the prison tower. The four different types of options for towers and their costs are as follows: pedestal tower - $3,700,000; composite (welded steel) tower - $2,500,000; composite (bolted steel) tower - $3,000,000 and multi - legged steel tower - $2,300,000. He recommended the composite (welded steel) tower. Mayor Anderson reminded everyone once again that this was for informational purposes only at this time. Mr. Gilliland also introduced Brandon Autrey with AMD Engineering, LLC. Brandon Autrey stated that TxDOT will let bids on the US Hwy 70 project in January 2011. TxDOT is proposing to redo Hwy 70 from Milwee to Westridge Road which is approximately 4.2 miles. Improvements include rehabilitation of existing road which includes rebuilding the entire width and length of the corridor. He stated TxDOT Utility Accommodation Policy triggers necessary relocation of utilities. There is a 10" and 15" sewer line that runs down the middle of the road from Broadway to Ivy Street. They have obtained verbal approval to keep the sewer line under the pavement with the use of an in -situ liner. Using this liner would save the City about $900,000. There is also a linear water line about 9,300 feet from Vernon to Ash which would have to be rerouted. There are also 32 water crossings along Highway 70. No action was taken on this matter. Mr. Gilliland presented for consideration and to take necessary action regarding Contract for Geographic Information System (GIS) services with 3cGeo (Third Coast Geospatial Technologies). The City was able to purchase 52 square miles of aerial photography at a cost of $39,000. This photography is due to the City at the end of September. The City's long range plan had been to hire a GIS analyst to assist with this photography. This would require additional hardware costs and additional bandwidth. Having a company like 3cGeo provide these services would save the City the hardware costs and the expenses of acquiring additional bandwidth. The City currently has funds available to proceed with this service because of its savings on the aerial photography. 3cGeo would handle this service for the City at a cost of $45,000. This is a one year contact and after the initial first year the cost would be $350 a month. The City would also have the option in the future to take over its services should it wish to. Mayor Anderson asked for public comment. There was no public comment. Councilmember Nash moved to approve Contract for Geographic Information System (GIS) services with 3cGeo (Third Cost Geospatial Technologies). The motion was duly City Council Minutes July 13, 2010 Page 2 of 3 413 414 seconded by Councilmember Starnes and carried by unanimous vote. Mayor Anderson moved to go into a closed meeting to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee, or to hear a complaint or charge against an officer or employee. [Tex. Gov't. Code Section 551.074]. Assistant City Manager. The motion was duly seconded by Councilmember Waggoner and carried by unanimous vote. Mayor Anderson recessed the meeting at 8:15 p.m. Mayor Anderson called the meeting back in open session at 8:42 p.m. Mayor Anderson moved to affirm the employment of Jeffrey Snyder as Assistant City Manager. The motion was duly seconded by Councilmember Waggoner. Mayor Anderson asked for public comment. There was no public comment. The motion carried unanimously. Mr. Ingham introduced Jeffrey Snyder. There being no further business, Mayor Anderson adjourned the meeting at 8:45 p.m. Belinda Hinojosa City Secretary City Council Minutes July 13, 2010 Page 3 of 3