HomeMy WebLinkAbout11 0510 min2
The Plainview City Council met on May 10, 2011 at 7:00 p.m. in the City Council
Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting
was posted in City Hall at 4:30 p.m. on May 6, 2011. Mayor John C. Anderson
presided. Councilmembers present were: Charles Starnes District 1, Cathy Waggoner
District 2, David Garcia District 3, V. O. Ortega- District 4, Ron Trusler- District 5,
Wendell Dunlap- District 6 and Roland Nash District 7.
Staff members present were: Greg Ingham -City Manager, Jeffrey Snyder- Assistant City
Manager, Leslie Pearce -City Attorney, Mike Gilliland- Director of Public Works, Will Mull
Police Chief, Rusty Powers -Fire Chief, Eric Turner -Main Street/CVB Coordinator,
Delwin Derrick -Chief Building Official and Belinda Hinojosa -City Secretary.
News Media Present: Tommy Young and Jessica Thornton Plainview Herald
Guests Present were: Captain Alfonso Martinez, Captain Adriana Martinez,
Norman Wright, Glenn Bickel, Jorge Sanchez, Emma Rodriguez, Norma Alaniz, Joel
Steed, Nita C. Tovanche, George Meriwether, and Mario Landeros
Councilmember David Garcia delivered the invocation and led in the Pledge of
Allegiance.
Mayor Anderson and Councilmember Starnes presented a proclamation to Captains
Alfonso and Adriana Martinez for Salvation Army Week.
Councilmember Dunlap moved to adopt the consent calendar. The motion was duly
seconded by Councilmember Ortega and carried by unanimous vote. Items approved
on the consent calendar included the approval of the minutes of April 26, 2011 and May
5, 2011; ratify the Mayor's Reappointment of Jorge Sanchez and Joel Steed to the
Plainview Housing Authority with said terms to expire on January 1, 2013 and approval
of Resolution R11 -243, a Resolution of the City Council of the City of Plainview, Texas,
Approving the Request of Plainview YMCA to Host the YMCA Triathlon; Authorizing the
Filing of the Agreement for the Temporary Closure of State Right Of Way with the
Texas Department of Transportation for this Triathlon; Declaring that the Event Serves a
Public Purpose; and Agreeing to Comply With Regulations.
Joel Steed, Vice Chairman of the Plainview Housing Authority presented the annual
report.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Trusler moved to accept the report. The motion was duly seconded by
Councilmember Garcia and carried by unanimous vote.
Sarianne Beversdorf, Director of Finance presented for consideration and to take
necessary action to award proposal for audit services. Each year financial statements
are audited by an independent financial accountant. She stated this is not a bid
situation and the Council can consider price, experience etc. in deciding who to award
to. Two proposals were received as follows: a) Pattillo, Brown Hill out of Waco in the
amount of $36,900; and b) Davis, Kinard Company in the amount of $24,900. She
City Council Minutes
May 10, 2011 Page 1 of 4
also compared each by using the same amount of hours by Pattillo, Brown and Hill to
the hours that Davis Kinard bid and Davis Kinard Co, PC was still the lowest bidder.
She recommended the City stay with its current auditor.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Trusler moved to accept the recommendation of Mrs. Beversdorf and
employ Davis Kinard Co, PC. The motion was duly seconded by Councilmember
Waggoner and carried by unanimous vote.
Mike Gilliland, Director of Public Works presented for consideration to Authorize Mayor
to sign Proposal with Insituform Technologies, Inc. for the City of Plainview, TX Sewer
Line Rehabilitation Project US Hwy 70 Corridor. In early March the City of Plainview
became a member of BuyBoard. One of the initial reasons we were interested in
participating in this purchasing cooperative is because it has bid pricing on InSituform.
This company uses the process that the City planned to use to reline the sewer line that
the City has been permitted by TxDOT to leave in the middle of Highway 70 for about
3,500 feet. Our original estimates for the lining work were in the range of $350,000.
The price thru the Cooperative Purchasing Contract administered through BuyBoard is
$242,638.50 after some adjustments were made for work such as video and cleaning
work we had done earlier when the City was asking TxDOT to allow the line to remain in
place. He is recommending that the City sign the Proposal.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Nash moved to authorize Mayor to sign proposal with Insituform
Technologies, Inc. The motion was duly seconded by Councilmember Dunlap and
carried by unanimous vote.
Greg Ingham, City Manager presented for consideration and to take necessary action
regarding the City's Participation in Canadian River Municipal Water Authority 2011
Conjunctive Use Groundwater Supply Project. The Canadian River Municipal Water
Authority has reached a basic agreement with Mesa Water for CRMWA to acquire
Mesa's water in the vicinity of CRMWA's Panhandle Water holdings (primarily located in
Roberts County).
There are eleven member cities that are part of CRMWA. The City of Plainview gets
50% of its water from CRMWA. It is very important to us and other cities to continue to
have this critical element of our water supply. CRMWA is purchasing 211,000 acres of
new water rights which is about an 80% increase in CRMWA's holdings in water in
place. This comes to 12 million acre feet that CRMWA is purchasing. Plainview has
3.691% of this which is about 442,000 acre feet or about 144 billion gallons of water.
Representatives of CRMWA have provided us information to decide if Plainview wants
to participate in this project and if we want to participation then to what extent do we
want to participate in this project and then how do we plan to pay our part back if we
participate in the project.
We have a form that the Council will go through.
City Council Minutes
May 10, 2011 Page 2 of 4
3
4
First the City needs to decide if we are we going to agree to the fact that CRMWA can
issue Subordinate Lien Contract Revenue Bonds, Series 2011 for the purposes of
construction costs and including financing costs up to $94,275,000, including Financing
Costs with no required debt service. The City could also decide not to agree that any
debt be awarded. However, staff recommends that Council consider strongly
participating in this project.
Secondly, the City needs to decide its level of participation. The City can participate at
is current level 2a; participate at its current level of participation and will assume any
additional amount that becomes available 2b; or the City will not participate at this
time, but agrees to the Authority's issuance of the bonds 2c. It is staff's
recommendation the Council consider 2b to acquire any additional water that becomes
available.
Thirdly, the City needs to decide how it intends to fund its portion of the project
construction costs and which financing option the City will use: 3a. Solely through the
participation in the Authority's Revenue Bonds; 3b. Exclusively through its own funds
and will provide certification of availability of funds; 3c. Through a cash contribution of
its own funds and would provide a certification of availability of funds (The bond rating
for CRMWA group as a whole is better and would recommend that we go with item 3a);
or 3d. The City is not participating. The financing options are 4a. 20 -year level debt
service; 4b. 25 -year level debt service; 4c. 20 -year wrap- around debt service and 4d.
25 -year wrap- around debt service.
He presented a chart with a debt analysis. With the 20 -year level Plainview's total
payments would be $5,185,005 with estimated increase per account per month of $3.00
per month; 25 year level total payments would be $5,913,466 with estimated increase of
$2.75 per account per month; 20 year wrap total payments would be $6,210,530 with
estimated increase varying from $1.90 to $7.85 per account per month; and with 25
year wrap total payments would be $7,128,036 with estimated increase varying from
$2.05 to $5.45 per account per month.
This is a very important project for Plainview and the others in the Canadian River
Municipal Water Authority.
Mayor Anderson asked for public comment. There was no public comment.
Mayor Anderson moved that the City agrees to the issuance of Subordinate Lien
Contract Revenue Bonds, Series 2011 (Conjunctive Use Groundwater Supply Project)
for Project Construction Costs, exclusive of Financing Costs with a total par amount not
to exceed $94,275,000, including Financing Costs with no required debt service reserve
fund. The motion was duly seconded by Councilmember Trusler and carried by
unanimous vote.
Mayor Anderson asked for public comment on the City participating at its current level of
participation and assuming any additional amounts that become available. There was
no public comment.
Councilmember Trusler moved to check item 2b. The City will participate at its current
level of participation and will assume any additional amount that becomes available.
City Council Minutes
May 10, 2011 Page 3 of 4
The motion was duly seconded by Councilmember Garcia and carried by unanimous
vote.
Mayor Anderson asked for public comment on the City funding its portion of the project
construction costs solely through the participation in the Authority's Revenues Bonds
and at the 20 -year level debt schedule. There was no public comment.
Councilmember Dunlap moved that the City fund its portion of the project construction
costs solely through the participation in the Authority's revenue bonds at the 20 -year
level debt service. The motion was duly second by Councilmember Waggoner and
carried by unanimous vote.
Mayor Anderson recognized Mr. Glenn Bickel and Mr. Norman Wright who serve on the
Canadian River Municipal Water Authority board for many years and Mr. Wright
presently serves as Chairman of the board. He also recognized Mr. Ingham and Mr.
Wright on playing key roles in these negotiations.
Mayor Anderson moved to go into closed session to deliberate the appointment,
employment, evaluation, reassignment, duties, discipline or dismissal of a public officer
or employee, or to hear a complaint or charge against an officer or employee. [Tex.
Gov't. Code, Section 551.074]. Appointments to the following boards and commissions:
Civil Service Commission. The motion was duly seconded by Councilmember Ortega
and carried by unanimous vote.
Mayor Anderson recessed the meeting at 7:54 p.m.
Mayor Anderson called the meeting back in open session at 8:09 p.m.
Councilmember Dunlap moved to confirm the City Manager's appointment of the
following to the Civil Service Commission: David Mojica February 8, 2005 thru January
1, 2012; Carolyn Baker January 28, 2003 thru January 1, 2013; and Bobby KernelI
November 27, 2005 thru January 1, 2014. The motion was duly seconded by
Councilmember Trusler and carried by unanimous vote.
There being no further business, Mayor Anderson adjourned the meeting at 8:12 p.m.
Belinda Hinojosa
City Secretary
City Council Minutes
a'
May 10, 2011 Page 4 of 4
5