HomeMy WebLinkAbout11 0628 minThe Plainview City Council met on Tuesday, June 28, 2011 in the City Council
Chambers of the Plainview City Hall at 901 Broadway. The agenda for this
meeting was posted in City Hall on June 24, 2011 at 4:40 p.m. Mayor John C.
Anderson presided. Councilmembers present were: Charles Starnes District 1,
Cathy Waggoner- District 2, Virginio "V.O." Ortega- District 4, Ron Trusler- District
5, Wendell Dunlap- District 6, and Roland Nash District 7. Councilmember David
Garcia District 3 was absent.
Staff members present were: Greg Ingham -City Manager, Leslie Spear Pearce
City Attorney, Jeffrey Snyder- Assistant City Manager, Chief William Mull- Police
Department, Chief Rusty Powers -Fire Department, Sarianne Beversdorf- Director
of Finance, Mike Gilliland- Director of Public Works, Daniel Born- Information
Technology Specialist, Eric Turner -Main Street Coordinator, and Katherine
Egger- Deputy City Secretary.
News Media Representative: Jessica Thornton Plainview Herald
Guests: Mike Fox and Greg Houlette
Mayor Anderson called the meeting to order at 7:00 p.m.
Mayor Anderson delivered the Invocation and led the Pledge of Allegiance.
Councilmember Nash made the motion to approve the Consent Agenda as
presented. Councilmember Waggoner seconded the motion. Items on the
Consent Agenda included approval of the minutes for the June 14, 2011 and
June 23, 2011 City Council meetings; approval of the excused absence of
Councilmember Garcia; and approving the financial reports as of May 31, 2011.
There was no public comment. The motion passed unanimously.
Item No. 4: Award of bank depository contract. Because of a conflict of
interest, Mayor Anderson stated he would not take part in the discussion nor vote
on this item. Finance Director Sarianne Beversdorf stated that the City's current
bank depository contract is with Wells Fargo and expires September 30 this year.
It is a three -year contract with 2 one -year continuations. We are in the second
year continuation and therefore need to solicit for a new agreement. The City
contracted with Ben Arvizu of Arvizu Financial Group, Dallas, to provide
depository contract advisory services. Mr. Arvizu is an expert in the field of
banking services and bank depository agreements and has contracted with the
City in the past. Ms. Beversdorf introduced Mr. Arvizu. Arvizu stated that
Depository Application /Depository Services Contract packages were mailed to
the 7 local banks on May 4, 2011. Those banks were American State Bank,
Compass Bank, Hale County State Bank, Happy State Bank, Wells Fargo, Vista
Bank, and First National Bank Texas. The proposal was also advertised on May
4, 2011. Of the seven financial institutions solicited, two banks responded with
timely proposals: Wells Fargo (WF) and Happy State Bank (HSB). The two
proposals were compared in detail in each of the following areas: (1) availability
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of funds; (2) investment comparison; (3) financial stability strength; (4) ability to
provide services; (5) convenience of bank location; (6) certificate of deposit rate
comparisons; (7) collateralization; (8) safekeeping; (9) savings account historical
interest rates; (10) other factors- (a) earnings credit rates, (b) reserve
requirement, (c) account analysis, (d) overdraft provisions, (e) FDIC insurance
rate, (f) bank cash management services, (g) special bank benefits for
employees, (h) settlement of bank fees, and (i) extension period. A PowerPoint
presentation showed the comparison on each of the above listed areas. City
Council members received this information in hard -copy as agenda backup. The
total proposal with spread to low proposal for contract period shows: Total bank
cost less (interest income):Happy State Bank ($305,280), Wells Fargo =$111,
418. Difference to low proposal: Happy State Bank =$0, Wells Fargo= $416,698.
The least cost proposal was that of Happy State Bank because their favorable
interest rate on checking accounts makes them the most financially
advantageous bank for the City of Plainview. Mr. Arvizu stated that Arvizu
Financial Group recommends that the City appoint Happy State Bank as the
depository bank of the City for the new three -year contract term with a provision
for two one -year continuations under the same terms and conditions of the
contract. There was no public comment. Councilmember Dunlap made the
motion to accept the proposal from Happy State Bank as the depository bank for
a 3 -year contract with 2 one -year continuations. Councilmember Nash seconded
the motion. Councilmember Ortega asked for clarification that HSB's proposal
includes no charges for the 3 -year contract and the 2 one -year extensions.
Arvizu confirmed. Councilmember Starnes asked what is the status of the current
contract. Arvizu responded that the current contract is the second of the 2 one
year extensions and expires September 30, 2011. The vote was 6 in favor with
Mayor Anderson abstaining due to conflict of interest.
Mayor Anderson allowed Mr. Greg Houlette for Happy State Bank to speak.
Mr. Houlette mentioned that on the presentation, there is a correction needed on
the electronic deposits. It should read $50 /month +$0.038 /item. Houlette stated
that Happy State Bank is excited to be awarded this contract and looks forward in
working with the City of Plainview.
Mayor Anderson invited Mike Fox of Wells Fargo to speak. Mr. Fox stated that on
behalf of Wells Fargo, they have enjoyed being the bank depository for the past 5
years for the City, and will do all they can in helping with the transition to Happy
State Bank. The Mayor followed with a statement of appreciation to Wells Fargo
and its entire staff for the outstanding relationship the City has had with them.
Item No. 5: Authorize Mayor to sign Memorandum of Understanding with
Texas DPS regarding RMS System. City Manager Greg Ingham explained that
the police department received a letter from Texas Department of Public Safety
(DPS) stating that the city is eligible to apply for a grant on record management
systems (RMS). Ingham stated that DPS is using a web -based system to
facilitate increased information sharing of local law enforcement data with other
local, state or federal criminal justice partners. This update is in line with the
City's goal. City has $60,000.00 to add to this grant if City is awarded. Presenting
this to the Council now will avoid future requests for more money. We should
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know in about a month if the City is awarded the grant. During this "wait- period"
we will evaluate this eFORCE /Intellichoice system to make sure it is what we
need. No public comment was made. Councilmember Nash made the motion to
approve this item as presented. Councilmember Trusler made the second to the
motion. Motion passed unanimously.
Item No. 6: An Ordinance of the City Council of the City of Plainview,
Texas, Approving an Agreement With the Texas Department of
Transportation (TxDOT) For Reconstruction And Development Of U.S. 70
From 790 Feet West of Westridge Road to Milwee Street; Declaring That
Such Agreement is for a Public Purpose; Agreeing to a Maximum of Two
Hundred Ninety -Eight Thousand and Five Hundred Fifty -Three and 96/100
Dollars ($298,553.96) as the City Contribution Toward the Project;
Designating An Authorized Official And Authorizing Such Official To
Execute All Necessary Documents; Severability Clause; Cumulativeness
Clause; Conflicts Clause; Effective Date; And Providing For Publication
And Enforcement Of Such Ordinance (Ordinance No. 11 -3554 Second
Reading). After Mayor Anderson introduced this item, he stated that since this is
the second of two readings, the Council has chosen to forego staff briefing and
ask for public comment. There was none. Councilmember Starnes made the
motion to pass Ordinance No. 11 -3554 on second reading. Councilmember
Ortega seconded the motion. The motion passed unanimously.
Item No. 7: An Ordinance of the City Council of the City of Plainview,
Texas, Approving an Agreement with the Texas Department Of
Transportation (TxDOT) for Reconstruction and Development, Including
Installation of an Emergency Pre -Empt Signal on SH 194 (Quincy Street);
Declaring that such Agreement is for a Public Purpose; Agreeing to a
Maximum of Fifteen Thousand and Seven Hundred Forty -Seven and 50/100
Dollars ($15,747.50) as the City Contribution Toward the Project;
Designating an Authorized Official and Authorizing Such Official to Execute
all Necessary Documents; Severability Clause; Cumulativeness Clause;
Conflicts Clause; Effective Date; and Providing for Publication and
Enforcement of Such Ordinance. (Ordinance No. 11 -3555 Second
Reading). After presenting this item, the Mayor stated that since this is the
second of two readings, Council chose to forego staff briefing and ask for public
comment. There was none. Councilmember Ortega made the motion to approve
Ordinance No. 11 -3555 as read. Councilmember Waggoner duly seconded the
motion. The motion passed unanimously.
Item No. 8. Closed Meeting Deliberate the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer
or employee, or to hear a complaint or charge against an officer or
employee. [Tex. Gov't. Code, Section 551.074]. Appointments to the
following boards and commissions: Redistricting Commission. Mayor
Anderson made the motion to recess with Councilmember Nash seconding the
motion. Motion carried unanimously. Council recessed at 7:35 p.m.
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Mayor Anderson called the meeting to order at 7:55 p.m. and presented for vote
Item No. 9: Consider and take necessary action regarding appointments to
the Redistricting Commission. Councilmember Waggoner made the motion to
appoint the following 5 nominees to the Redistricting Committee: Mary
Kindinger, Dr. Kent Webb, Lazaro A. Perez, Jr., Helen Hogge, and Alfred
Henderson. Councilmember Starnes duly seconded the motion. There was no
public comment. The motion passed unanimously.
There being no further business, Mayor Anderson adjourned the meeting at 8:00
p.m.
Katherine Egger
Deputy City Secretary
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