HomeMy WebLinkAbout11 0927 minThe Plainview City Council met on September 27, 2011 at 7:00 p.m. in the City Council
Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting
was posted in City Hall at 5:00 p.m. on September 23, 2011. Mayor John C. Anderson
presided. Councilmembers present were: Charles Starnes - District 1, Cathy Waggoner -
District 2, David Garcia - District 3, V. O. Ortega- District 4, Ron Trusler- District 5,
Wendell Dunlap- District 6 and Roland Nash - District 7.
Staff members present were: Greg Ingham -City Manager, Jeffrey Snyder- Assistant City
Manager, Leslie Pearce -City Attorney, Mike Gilliland- Director of Public Works, Will Mull -
Police Chief, Rusty Powers -Fire Chief, Eric Turner -Main Street /CVB Coordinator, Daniel
Born - Information Technology Specialist, Sarianne Beversdorf- Director of Finance and
Belinda Hinojosa -City Secretary.
News Media Present: Jessica Thornton - Plainview Herald
Guests Present: Clayton Scales
Councilmember Charles Starnes delivered the invocation and led in the Pledge of
Allegiance
Councilmember Dunlap moved to adopt the consent calendar. The motion was duly
seconded by Councilmember Waggoner and carried by unanimous vote. Items
approved on the consent calendar included the approval of the minutes of September
22, 2011 and financial reports.
Greg Ingham, City Manager presented for consideration on second reading Ordinance
No. 11 -3561, an Ordinance Adopting And Approving The Budget For The Fiscal Year
Beginning October 1, 2011, And Terminating September 30, 2012, And Making Such
Appropriations For Each Department, Project And Account; Severability Clause;
Cumulativeness Clause; Conflicts Clause; Effective Date.
The Council has conducted an extended budget workshop when initially developing the
2011 -2012 Budget and it has held two Public Hearings on the Tax Rate and two Public
Hearings on the entire budget. The budget is the overall plan for providing of municipal
services. The total budgeted expenditures for Fiscal Year 2011 -2012 are $30,698,870.
It is up significantly because large capital projects fund in part by debt issued. The
budgeted expenditures for the major operating funds are up $1.5 million because of
some capital items.
In order to fund operations, the proposed budget includes the same tax rate of $.5785
as 2010 -2011. The effective tax rate $.5713 so technically the $.5785 is a slight
increase.
The solid waste fund has major equipment purchases and included in the budget is a
5% increase in solid waste charges. In the Water and Sewer Fund, the City is funding
its portion of the CRMWA water purchase so there is a base rate increase from $18.50
to $21.50 per month in the utility fund. There is also an increase in the rate per
thousand up to 25,000 gallons from $1.65 to $1.70 and over 25,000 gallons from $1.84
to $1.95 which is effective January 1, 2012.
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Mayor Anderson asked for public comment. There was no public comment.
Councilmember Waggoner moved to approve Ordinance No. 11 -3561 on second
reading. The motion was duly seconded by Councilmember Ortega and carried by
unanimous vote.
Mr. Ingham presented for consideration an action to ratify the property tax increase
reflected in the FY 2011 -2012 budget. The State Legislature has placed a requirement
that once the Council has adopted the budget with an increase, the Council is to take an
action to state that the Council is aware of the tax increase in the budget adopted for
2011 -2012.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Trusler moved to ratify the property tax increase reflected in the budget
for fiscal year 2011 -2012. The motion was duly seconded by Councilmember Dunlap
and carried by unanimous vote.
Mr. Ingham presented for consideration on second reading Ordinance No. 11 -3562, an
Ordinance Levying Municipal Ad Valorem Taxes for the City of Plainview, Texas, For
The Year 2011, And Directing the Assessment and Collection Thereof; Severability
Clause; Cumulativeness Clause; Conflicts Clause; And Effective Date. The tax rate is
staying the same at .57850 which is 1.260284% higher than the effective tax rate of
.57130
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Starnes moved that the property tax rate be increased by the adoption
of a tax rate of fifty -seven and eighty -five hundredths cents ($.5785), which is effectively
a 1.260284 percent increase in the tax rate. The motion was duly seconded by
Councilmember Trusler.
City Secretary Belinda Hinojosa asked for a record vote of the Council with the Council
voting as follows:
Mayor Anderson — Yes
Councilmember Starnes — Yes
Councilmember Waggoner — Yes
Councilmember Garcia — Yes
Councilmember Ortega — Yes
Councilmember Trusler — Yes
Councilmember Dunlap — Yes
Councilmember Nash — Yes
The motion carried by unanimous vote.
Mr. Ingham presented for consideration on second reading Ordinance No. 11 -3563, an
Ordinance of the City of Plainview, Texas, Amending Chapter 25 Article III Entitled
"Rates and Charges" of the Code of Ordinances of the City of Plainview, Texas;
Cumulativeness Clause; Conflicts Clause; Severability Clause; And Effective Date.
The current base rate is increasing from $18.50 to $21.50 effective October 1, 2011.
The primary reason for the increase is to pay the Canadian River Municipal Water
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September 27, 2011 Page 2 of 6
Authority for our portion of the water right purchase. The rate per thousand will be
increased in January 2012 from $1.65 to $1.70 per thousand under 25,000 gallons. The
rate per thousand over 25,000 gallons will go from $1.84 to $1.95.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Ortega moved to approve Ordinance No. 11 -3563 on second reading.
The motion was duly seconded by Councilmember Garcia and carried by unanimous
vote.
Mr. Ingham presented for consideration on second reading, Ordinance No. 11 -3564, an
Ordinance of the City of Plainview, Texas, Amending Section 22 -32 Entitled "Refuse
Collection Fees; Water Termination" of the Code of Ordinances of the City of Plainview,
Texas; Severability Clause; Cumulativeness Clause; Conflicts Clause; And Effective
Date. This includes a 5% increase in solid waste fees and will apply to all residential
and commercial classes of service. The tipping fee will remain at $41.00 a ton.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Nash moved to approve Ordinance No. 11 -3564 on second reading.
The motion was duly seconded by Councilmember Waggoner and carried by
unanimous vote.
Mr. Ingham presented for consideration on second reading, Ordinance No. 11 -3560, an
Ordinance of the City of Plainview Amending Ordinance No. 10 -3529 to Appropriate
Funds in the General Fund and Various Revenue and Capital Funds Pursuant To
Section 5.07 (A) And (D) Of The Plainview City Charter Allowing for Supplemental
Appropriations in the 2010 -2011 Budget; Cumulativeness Clause; Conflicts Clause;
Severability Clause; And Effective Date. We are transferring funds out of the General
Fund, Sanitation Fund, and Utility Fund into capital improvement, equipment
replacement, and economic development funds to enable us to do additional projects,
replace equipment, do major maintenance, and to continue efforts to strengthen our
position in terms of encouraging job growth in Plainview.
We do have some specific departments such as Emergency Operations (acquisition of
armory and Mobile Operations Vehicle), Animal Control, Legal (redistricting and
updating City Code), Main Street, and Accounting and Collections where we had some
projects that needed to be addressed that we went ahead and addressed. While we are
getting authorization for increases in these specific areas, we are still coming in under
budget on the overall basis in the General, Sanitation and Utility funds.
You will also notice grant revenues coming in for projects such as the update to our law
enforcement computer /communications system and radar units and then the
expenditures going out. Matching funds for the Texas Department of Rural Affairs
(TDRA) water line replacement grant are also being transferred from the Utility Fund
into the TDRA Grant Fund so that project can move forward.
This Ordinance also authorizes the one time upward pay adjustment/incentive pay
equal to 2.75% of base pay for all City Employees that we have discussed as we went
through the budget process. This adjustment will have no salary impact going forward
and will be paid before the end of the 2010 -2011 Fiscal Year.
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Mayor Anderson asked for public comment. There was no public comment.
Councilmember Dunlap moved to approve Ordinance No. 11 -3560 on second reading.
The motion was duly seconded by Councilmember Trusler and carried by unanimous
vote.
Mayor Anderson thanked Mr. Ingham and Mrs. Beversdorf and all staff that have
worked on the budget. He thanked the Council for their patience and input..
Mr. Ingham presented for consideration to authorize Mayor to sign Interlocal
Governmental Cooperation Contract for Administrative Services with the South Plains
Association of Governments. The City has received a Texas Community Development
Block Grant from the Texas Department of Rural Affairs for $275,000 with the City
putting in $55,000 in matching funds to replace water lines. SPAG has assisted us in
the writing of this grant and we are recommending to Council that we enter this
agreement with SPAG to administer this grant for the City of Plainview since they have
expertise in this type of program management.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Ortega moved to authorize Mayor to sign Interlocal Governmental
Cooperation Contract for Administrative Services with the South Plains Association of
Governments. The motion was duly seconded by Councilmember Waggoner and
carried by unanimous vote.
Mr. Ingham presented for consideration to authorize Mayor to sign Texas Department of
Transportation Grant for Routine Airport Maintenance Program TxDOT Project No. AM
2012PLNVW. The City and County work together on airport grants. This grant is a
50/50 grant and is for the AWOS routine airport maintenance program. The total
expense is $3,300 and the City's portion is $825.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Nash moved to authorize Mayor to sign Texas Department of
Transportation Grant for Routine Airport Maintenance Program TxDOT Project No. AM
2012PLNVW. The motion was duly seconded by Councilmember Garcia and carried by
unanimous vote.
Mr. Ingham presented for consideration Resolution R11 -251, a Resolution of the City
Council of the City of Plainview, Texas, Approving Certain Improvements to the
Plainview -Hale County Airport With Financial Assistance From the Texas Department of
Transportation; Certifying That Funds Are Available From the City; Designating Texas
Department of Transportation as the Agent for Applying for, Receiving and Disbursing
all Funds for Improvements and Administration of Contracts Necessary for
Implementation of Improvements; Authorization of the Mayor to Execute on Behalf of
the City all Contracts and Agreements Necessary with the State of Texas, Represented
by the Texas Department of Transportation; and Public Purpose Stated.
We have been successful in getting funds for the airport. We currently have an
$800,000 grant and also have a request in line for a grant for major runway
improvements. In order to take advantage of opportunities and to help us develop the
airport in the most effective manner, the Airport Board recommended applying for a
grant for development of a master plan for the airport. We have been approved for
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$180,000. This is a 90/10 grant. The City and County's 10% is $18,000. Hale County
approved their $9,000 and we are asking the Council to approve the City's $9,000.
This also authorizes the Mayor to designate the county auditor to serve as grant liaison.
This is committing our funds and authorizing Mayor to handle necessary appointments.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Trusler moved to approve Resolution R11 -251. The motion was duly
seconded by Councilmember Ortega and carried by unanimous vote.
Mr. Ingham presented for consideration to consider and take necessary action to
Establish Consultant Selection Process for Plainview /Hale County Airport Project. This
is regarding the Comprehensive Airport Plan. The selection process can either be done
by the state or locally. We feel it is better to let the local committee be involved in the
selection process as we did for the construction project. You will be considering the
selection of Airport Board members, Bill Cross, David McDonald and John Tye to serve
on this committee. They are very familiar with the airport needs and will help in the
selection of the engineering firm.
Mayor Anderson asked for public comment. Councilmember Dunlap moved to approve
to handle the selection process locally and to appoint Bill Cross, John Tye and David
McDonald to the selection committee. The motion was duly seconded by
Councilmember Trusler and carried by unanimous vote.
Mayor Anderson introduced George Meriwether with Davis, Kinard & Co., PC to present
Resolution R11 -252, a Resolution of the City Council of the City of Plainview, Texas
Adopting a Fund Balance Policy in Compliance with the Governmental Accounting
Standards Board's Adoption of Statement 54 and Authorizing the City Manager to
Assign Fund Balances in Accordance with such Statement. He said GASB #54 fund
balance reporting pertains to fund balance reporting and does not apply to net assets.
It is basically general fund and special revenue fund. The definition of fund balance is
assets less liabilities of government fund types or unspent financial resources from prior
years.
The fund balance policy talks about differing levels of commitments of fund balances
specific requirements, by the Council, or by staff. Assignments can be made at the
appropriate level and they can then be modified or rescinded at a later date by the same
level of authority if needed.
The policy delegate's authority to City Manager and /or his designee to assign such
funds as needed to comply with GASB 54. It provides for ordering hierarchy from either
restricted or unrestricted; first charged to committed assigned then unassigned.
The City's goal is to have a sufficient balance in the general fund balance to address
local and regional emergencies without borrowing. In addition the city will strive to
maintain a minimum 3 months of operating expenditures in the general fund unassigned
fund balance.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Nash moved to adopt Resolution R11 -252. The motion was duly
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seconded by Councilmember Garcia and carried by unanimous vote.
Mayor Anderson moved to go into closed session to:
• Deliberate the appointment, employment, evaluation, reassignment, duties,
discipline or dismissal of a public officer or employee, or to hear a complaint or
charge against an officer or employee. [Tex. Gov't. Code, Section 551.074].
Consider Nominees to Hale County Appraisal Board; and
• Consult with attorney on pending or contemplated litigation or settlement of same
in accordance with Tex. Gov't Code, Section 551.071. (Police Department).
The motion was duly seconded by Councilmember Nash and carried by unanimous
vote.
Mayor Anderson recessed the meeting at 7:50 p.m.
Mayor Anderson called the meeting back in open session at 8:35 p.m.
Councilmember Nash moved to nominate Buddy McGehee to the Hale County
Appraisal District Board. The motion was duly seconded by Councilmember Dunlap
and carried by unanimous vote.
There eing no further business, Mayor Anderson adjourned the meeting at 8:36 p.m.
Belinda Hinojos
City Secretary
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