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Home My WebLink About12 0313 minThe Plainview City Council met on March 13, 2012 at 7:00 p.m. in the City Council Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting was posted in City Hall at 12:00 noon on March 9, 2012. Mayor John C. Anderson presided. Councilmembers present were: Charles Starnes - District 1, Cathy Waggoner - District 2, David Garcia - District 3, V. O. Ortega- District 4, Ron Trusler- District 5, Wendell Dunlap- District 6 and Roland Nash - District 7. Staff members present were: Greg Ingham -City Manager, Jeffrey Snyder- Assistant City Manager, Leslie Pearce -City Attorney, Mike Gilliland- Director of Public Works, Will Mull - Police Chief, Rusty Powers -Fire Chief, Eric Turner -Main Street /CVB Coordinator, Daniel Born -IT Specialist, and Belinda Hinojosa -City Secretary. News Media Present: Jessica Thornton - Plainview Herald Guests Present: Aaron Peters Councilmember Charles Starnes delivered the invocation and led in the pledge of allegiance. Councilmember Trusler moved to adopt the consent calendar. The motion was duly seconded by Councilmember Ortega and carried by unanimous vote. Items approved on the consent calendar included the approval of the minutes of February 28, 2012 and March 8, 2012; authorize the purchase of landfill motor grader from Yellowhouse Machinery Co., Lubbock, Texas through BuyBoard; and approval of Resolution R12- 265, a Resolution of the City Council of the City of Plainview, Texas, Approving the Request of Wayland Baptist University to Host the "Wayland Wellness Run and Walk II "; Authorizing the Filing of the Agreement for the Temporary Closure of State Right -Of- Way With the Texas Department of Transportation for this Road Race; Declaring that the Event Serves a Public Purpose; and Agreeing to Comply With Regulations. Greg Ingham, City Manager presented for consideration to authorize Mayor to sign License to Encumber Public Right -of -Way to NTS Communications, Inc. /PRIDE Network, Inc. NTS Communications is preparing to undertake a major project in Plainview that is targeted to provide high speed fiber optic services to the bulk of the businesses in Plainview and certain of the residential areas; while serving the rest of the community with wireless high speed internet. NTS is obtaining a License to Encumber public right of ways for the construction of their telecommunications plant. This license enables the City to address where they install their facilities in the right of way, makes them responsible for their actions, defines their relationship with all the utilities that operate in the public right -of -ways and requires appropriate insurance. The process for the NTS project is somewhat different than what the City has normally done. NTS is operating under a state telecommunication franchise. Mr. Aaron Peters, Vice President of NTS Communications stated that this project began a couple of years ago. They were able to secure funding to build up rural communities. They have hired several engineering firms to come in and create plans and specifications to place fiber optic network in the ground. They would be similar to City Council Minutes March 13, 2012 Page 1 of 3 87 88 Suddenlink and Comcast. They will provide telephone, television and Internet service and a broadband service. He stated there is a plan in place with minimum impact to city services. Pride Network manages funds from Texas Department of Agriculture. He stated they want to work with city in any way to keep citizens happy and will do everything in their power to keep everyone satisfied. Mayor Anderson asked for questions from the Council. Councilmember Starnes asked the basic time frame for the project. He was advised it is a six month project. They will be concentrating in commercial area and will cover approximately 40% of residential. Councilmember Dunlap asked had e wo ked and received advised good that yes and that everything response from the community. Mayor Anderson asked for public comment. There was no public comment. Councilmember Trusler moved to authorize Mayor to sign License to Encumber Public Right -of -Way to NTS Communications, Inc. /PRIDE Network, Inc. The motion as duly seconded by Councilmember Starnes and carried by unanimous vote. Mr. Jeffrey Snyder, Assistant City Manager presented for consideration to authorize Mayor to sign Professional Services Agreement with Kendig Keast Collaborative for Master Plan. The Comprehensive plan is most important step that a city takes. It sets a guide for development of the city. The last plan was in 1989. Staff has gone thru and reviewed proposals and received two strong proposals. City staff has reviewed and recommends that Kendig Keast Collaborative be selected. They are out of Sugarland, Texas and their most recent project was for Amarillo. The elements of the plan are as follows: snapshot of the community; visioning; current and future land use plan; transportation; water and wastewater systems; parks and green space; housing; public facilities; and capital improvements planning. Staff recommends Kendig Keast. Mayor Anderson asked for public comment. There was no public comment. Councilmember Dunlap moved to authorize Mayor to sign Professional Services Agreement with Kendig Keast Collaborative for Master Plan. The motion was duly seconded by Councilmember Garcia and carried by unanimous vote. Mr. Ingham presented for consideration Ordinance No. 12 -3571, an Ordinance of the City of Plainview Amending Ordinance No. 11 -3561 to Appropriate Funds in the General Fund and Various Revenue and Capital Funds Pursuant to Section 5.07 (A) and (D) of the Plainview City Charter Allowing for Supplemental Appropriations in the 2011 -2012 Budget; Cumulativeness Clause; Conflicts Clause; Severability Clause; and Effective Date. Normally we wait until end of year to do budget amendments. Last year we did not spend any money on seat coating. This will appropriate funds to basically double the seal coat projects. It adds $237,500 to the general fund budget. It also amends the budget to include the $20,000 that we did not spend last year for the target industry study. Mayor Anderson asked for public comment. There was no public comment. Councilmember Ortega moved to approve on first reading Ordinance No. 12 -3571. The City Council Minutes March 13, 2012 Page 2 of 3 J motion was duly seconded by Councilmember Waggoner and carried by unanimous vote. Mr. Ingham presented for consideration the Interlocal Agreement for seal coat project. This year we are going into an agreement with several cities to go out for a large seal coat project. This is an Interlocal agreement between the cities that are working together on the 2012 Seal Coat program. By increasing volume, we will get better prices. Historically, Plainview had been doing their own seal coat. This will be a great opportunity to see how this works. This program has been around for about 15 years and staff recommends approval. Mayor Anderson asked for public comment. There was no public comment. Councilmember Nash moved to enter into Interlocal Agreement for seal coat project. The motion was duly seconded by Councilmember Trusler and carried by unanimous vote. Mr. Ingham presented for consideration to take necessary action regarding Professional Services Agreement with Parkhill Smith & Cooper for seal coat project. This is a multi - city group with Parkhill Smith & Cooper coordinating this activity for all these cities. It defines what they are going to do such as engineering, bidding, specifications and have project representatives inspecting work. He stated he feels it is a good agreement and will be billed on an hourly basis with a not to exceed $15,000. Mayor Anderson asked for public comment. There was no public comment. Councilmember Starnes moved to accept agreement. The motion was duly seconded by Councilmember Ortega and carried by unanimous vote. Mayor Anderson moved to go into closed session to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee, or to hear a complaint or charge against an officer or employee. [Tex. Gov't. Code Section 551.074]. City Attorney Evaluation. The motion was duly seconded by Councilmember Trusler and carried by unanimous vote. Mayor Anderson recessed the meeting at 7:28 p.m. Mayor Anderson called the meeting back in open session at 8:00 p.m. Councilmember Trusler moved to renew City Attorney contract and to authorize a 2 '/2% salary increase effective October 1, 2012. The motion was duly seconded by Councilmember Dunlap. There was no public comment. The motion carried unanimously. There being no further business, Mayor Anderson adjourned the meeting at 8:02 p.m. Belinda Hinojosa City Secretary City Council Minutes March 13, 2012 Page 3 of 3 89