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HomeMy WebLinkAbout12 0626 minThe Plainview City Council met on June 26, 2012 at 7:00 p.m. in the City Council Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting was posted in City Hall at 4:45 p.m. on June 22, 2012. Mayor Wendell Dunlap presided. Councilmembers present were: Charles Starnes - District 1, Cathy Waggoner - District 2, David Garcia - District 3, V. O. Ortega- District 4, Shane Martinez- District 5, Lionel Garcia - District 6 and Eric Hastey- District 7. Staff members present were: Greg Ingham -City Manager, Jeffrey Snyder- Assistant City Manager, Leslie Pearce -City Attorney, Mike Gilliland- Director of Public Works, Will Mull - Police Chief, Rusty Powers -Fire Chief, Sarianne Beversdorf- Director of Finance, Eric Turner -Main Street/CVB Coordinator and Belinda Hinojosa -City Secretary. News Media Present: Jessica Thornton - Plainview Herald Guests Present: Linda Morris, Glenda Summers, Richard Porter, James Odom, Richard Morgan, Rob Wilkinson, Karen Crim, and Troy White Mayor Wendell Dunlap delivered the invocation and led in the pledge of allegiance. Councilmember Waggoner moved to adopt the consent calendar. The motion was duly seconded by Councilmember Starnes and carried by unanimous vote. Items approved on the consent calendar included the approval of the minutes of June 12, 2012 and June 21, 2012; approval of financial reports; and authorize the purchase of 2012 Rosenbauer Fire Engine through Houston Galveston Area Council (HGAC). V. O. Ortega, Chamber President presented the Chamber of Commerce Annual Report. Councilmember Starnes moved to accept the report. The motion was duly seconded by Councilmember Lionel Garcia and carried by unanimous vote. Greg Ingham, City Manager presented for consideration Resolution R12 -272, a Resolution Of The City Council Of The City Of Plainview, Texas, Approving Rehabilitation And Reconstruction Improvements To The Hale County Airport With Financial Assistance From The Texas Department Of Transportation; Designating Texas Department Of Transportation As The Agent For Applying For, Receiving And Disbursing All Funds For Improvements And Administration Of Contracts Necessary For Implementation Of Improvements; And Designation Of Maretta Smithson To Receive And Sign All Communications And Documents Necessary On Behalf Of The City With The State Of Texas, Represented By The Texas Department Of Transportation. An airport is a significant economic development tool for a community. Airports are very expensive to maintain and develop. Federal and State Funds are critical in these areas. The Airport Board is currently in the process of developing an Airport Master Plan to help guide the future development of the airport and make it a more integral part of the community's efforts to strengthen the overall economy. We had an opportunity to get the Hale County /Plainview Airport in the Texas Department of Transportation's Aviation Capital Improvement Program about three years ago. If you can get a project funded through this program the State and /or Federal government will pay 90% of the project cost, leaving only 10% to be paid by the local airport sponsors. Since the Hale County /Plainview Airport is jointly owned by the City and County that means the each entity will be responsible for only 5% of the project match. City Council Minutes June 26, 2012 Page 1 of 5 113 114 The project that TxDOT has scoped for the airport is a full reconstruction of one taxiway and the replacement of the VASI (Visual Approach Slope Indicator) system with a PAPI (Precision Approach Path Indicator) system. The cost for the engineering and design phase is projected to be $476,000 with the 10% local match being $47,600 (City's 5% share is $23,800). The cost for the actual rehabilitation and reconstruction phase is $3,844,000 with the 10% local match being $384,400 (City's 5% share is $192,200). This brings the City's share to $216,000. Since the General Fund balance grew by about $900,000, staff plans on using the General Fund to fund this project. Staff feels that it is very important that we move forward with this project because when you look at the Financial Summary for the 2012 -2014 TxDOT Aviation Capital Improvement Program we see the total amount of funding available drop from $104,400,000 in Fiscal Year 2012 to $49,100,000 in Fiscal Year 2014. The bulk of this funding comes from the Federal Aviation Administration and they are projecting significant declines in that funding source. The Resolution that the Council is considering states that the City intends to move forward with this rehabilitation and reconstruction project at the Hale County /Plainview Airport. It states that we will use the Texas Department of Transportation as the agent for the administration of the federal and state funds for the project. It designates Hale County Auditor Maretta Smithson as the Sponsor's authorized representative — this basically makes her the central contact point for the project and Maretta has been serving in this capacity on our other TxDOT Aviation grants and she is responsible for the Airport fund. It certifies that the City will have its $216,000 in matching funds available for the project costs and it authorizes the Mayor to execute any documents necessary for the project on the City's part. This has already been approved by the Commissioner's Court. Mayor Dunlap asked for public comment. There was no public comment. Councilmember Hastey moved to approve Resolution R12 -272. The motion was duly seconded by Councilmember Ortega and carried by unanimous vote. Mike Gilliland, Director of Public Works presented for consideration and to take necessary action regarding Award of Construction Contract for composite elevated storage tanks project. He stated this project stems from certificate of obligation funding. This is the largest project in that funding. He introduced Troy White with Parkhill Smith & Cooper. Mr. White stated bids were opened for the project on May 22, 2012. Four bids were received as follows: Landmark Structures I.L.P. — Tank No. 1 — Smythe Location - $1,657,000.00; Tank No. 2 — Water Plant Location - $1,525,000.00 for a total of $3,182,000.00; CB &I Inc. — Tank No. 1 — Smythe Location - $1,835,000.00; Tank No. 2 — Water Plant Location - $1,721,000.00 for a total of $3,556,000.00; Phoenix Fabricators and Erectors, Inc. — Tank No. 1 — Smythe Location - $1,850,080.00; Tank No. 2 — Water Plant Location - $1,724,605.00 for a total of $3,574,685.00; and Caldwell Tanks, Inc. — Tank No. 1 — Smythe Location - $2,405,500.00; Tank No. 2 — Water Plant Location - $2,450,500.00 for a total of $4,856,000.00. He is recommending that the bid be awarded to the low bidder Landmark Structures I.L.P. City Council Minutes June 26, 2012 Page 2 of 5 Mayor Dunlap asked for public comment. There was no public comment. Councilmember Ortega moved to recommend construction contract for composite elevated storage tanks project to Landmark Structures I.L.P. in the amount of $3,182,000.00. The motion was duly seconded by Councilmember David Garcia. Councilmember Lionel Garcia asked about the cost of removing the old tanks. He was advised that it was determined to be more cost effective to handle separately and to work with contractor at his schedule to get a better price. Councilmember David Garcia asked how many towers were being replaced. He was advised four would be replaced with two and we would still be gaining capacity. Mayor Dunlap added that the new tank at the water plant location is projected to decrease our pumping costs by about $50,000 a year. Mayor Dunlap asked for a vote on the matter. The motion carried by unanimous vote. Buster Perry, Landfill Superintendent presented for consideration to award bids for front load truck. The following bids were received: Bruckner Truck Sales bid a 2013 Mack MRU 613 with EZ pack Hercules 40 yd in the amount of $209,145.00; Rush Truck Center bid a 2013 Peterbuilt Model 320 with EZ pack Hercules 40 yd in the amount of $210,086.22; Rush Truck Center bid a 2013 Peterbuilt Model 320 with Bridgeport Packer body in the amount of $215,426.55; and Bruckner Truck Sales bid a 2013 Mack MRU 613 Pendpac Packer Body in the amount of $215,560.00. It is his recommendation the bid is awarded to the low bidder Bruckner Truck Sales in the amount of $209,145.00. Councilmember Martinez moved to award bid for front load truck to Bruckner Truck Sales in the amount of $209,145.00. The motion was duly seconded by Councilmember Waggoner and carried by unanimous vote. Mr. Ingham presented for consideration on first reading Ordinance No. 12 -3575, an Ordinance Of The City Of Plainview, Texas Amending Section 24 -158 Of The Code Of Ordinances To Establish A Maximum Rate Of Speed For Vehicles Traveling On Ennis Street Lying Between Olton Road And S.W. 3 Street; Providing For A Penalty; Cumulativeness Clause; Conflicts Clause; Severability Clause; Repealer; And Effective Date. The City received a request from the YMCA to review this. Chief Mull performed a study and questions were raised at the previous meeting. Staff realizes we have an issue. Congestion is a problem right by field on south end of YMCA anytime we have an activity going on. One suggestion has been to reduce the speed limit and move parking. A traffic count has not been done at this point and staff feels a traffic count should be done when school is in session. Staff has discussed that as an interim a cross walk be created at the gate. This would reduce about 40 feet of parking and create a safe zone. Staff will work on how to get this accomplished. Mayor Dunlap asked for public comment. James Odom of 3509 Kirchwood Drive stated that sometimes 5 mph is too fast. He felt that off -road parking is the only option. City Council Minutes June 26, 2012 Page 3 of 5 115 116 Richard Porter of 2901 W. 10 YMCA President thanked the Council. He stated staff is working on additional parking in area behind building. There will always be people parking along street. Cooperation of city and YMCA will be necessary. Rob Wilkinson of 207 S. Floydada stated he appreciates the partnership with the City. Nearly 1,300 kids played sports last year. Councilmember Starnes moved to table this ordinance pending further study for a more comprehensive solution. The motion was duly seconded by Councilmember David Garcia and carried by a vote of seven "for" the motion and one "against" with Councilmember Ortega voting "against" the motion. Jeffrey Snyder, Assistant City Manager presented for consideration on first reading Ordinance No. 12 -3576, an Ordinance Amending the Zoning Map of the City of Plainview by Issuance of a Specific Use Permit to Operate an Arcade in a Commercial General Business (C -3) Zoning District, Said Parcel Being 506 West 5 Street of the Standley Addition, Block JK -2, Section N40, 78' X 140' West Side Track 17 A -4 and a, City of Plainview, Hale County, Texas; Cumulativeness Clause; Conflicts Clause; Severability Clause; and Effective Date. The Planning and Zoning Commission reviewed Case 830 on May 24 The property is located at 506 W. 5 St. and is an 8 liner arcade. An arcade is permitted in a C3 district and this must meet the minimum setback from residentially zoned district, school, church or hospital which this property meets. The arcade must also comply with the Texas Penal Code regarding gambling. The Planning and Zoning Commission recommends approval. Mayor Dunlap asked for public comment. There was no public comment. Councilmember Waggoner moved to adopt Ordinance No. 12 -3575 on first reading. The motion was duly seconded by Councilmember Lionel Garcia. Councilmember Lionel Garcia asked what someone would win at this establishment. Mr.. Snyder commented that the prize would have to be in compliance with the Texas Penal Code. Mayor Dunlap asked for a vote on the matter. The motion carried with a vote of seven "for" and one "against" with Councilmember Hastey voting against the motion. Mayor Dunlap presented for consideration on second reading Ordinance No. 12 -3573, an Ordinance Amending the Zoning Map of the City of Plainview, Texas by Issuance of a Specific Use Permit to Operate an Arcade in the Central Business (CB) Zoning District, Said Parcel Being 314 Broadway of the Original Town Addition, Lot 16, Block 23, City of Plainview, Hale County, Texas; Cumulativeness Clause; Conflicts Clause; Severability Clause; and Effective Date. Since this is the second of two readings, the Council chose to forego the staff briefing and asked for public comment. There was no public comment. Councilmember Ortega moved to adopt Ordinance No. 12 -3573 on second reading. The motion was duly seconded by Councilmember David Garcia and carried by unanimous vote. Mayor Dunlap presented for consideration on second reading Ordinance No. 12 -3574, an Ordinance of the City of Plainview, Texas, Adopting and Enacting a New Code of Ordinances; Providing for the Repeal of Certain Ordinances not Included Therein; Providing a Penalty for the Violation Thereof; Providing for the Amendment of Such City Council Minutes June 26, 2012 Page 4 of 5 Code; Providing a Cumulativeness Clause; Providing a Severability Clause; and Providing When Such Code and this Ordinance Shall Become Effective. Since this is the second of two readings, the Council chose to forego the staff briefing and asked for public comment. There was no public comment. Councilmember Martinez moved to adopt Ordinance No. 12 -3574 on second reading. The motion was duly seconded by Councilmember Waggoner and carried by unanimous vote. There being no further business, Mayor Dunlap adjourned the meeting at 8:03 p.m. Belinda Hinojosa City Secretary City Council Minutes June 26, 2012 Page 5 of 5 117