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The Plainview City Council met on December 10, 2013 at 7:00 p.m. in the City Council
Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting
was posted in City Hall at 4:30 p.m. on December 6, 2013. Mayor Wendell Dunlap
presided. Councilmembers present were: Charles Starnes - District 1, Cathy Waggoner -
District 2, David Garcia - District 3, V. O. Ortega- District 4, Lionel Garcia - District 6 and
Eric Hastey- District 7. .
Staff members present were: Greg Ingham -City Manager, Jeffrey Snyder- Assistant City
Manager, Leslie Pearce -City Attorney, William Mull - Police Chief, Mike Gilliland- Director
of Public Works, Rusty Powers -Fire Chief, Isauro Gutierrez- Information Technology
Specialist, Sarianne Beversdorf- Director of Finance and Belinda Hinojosa -City
Secretary.
News Media Present: Ryan Crowe - Plainview Herald and Caleb Hatch -KKYN
Guests Present: Fonty Carthel, Susan Blackerby, Kevin Carter, Norma Juanes,
David Murphree, Jan Alford, Teresa King, Ricky King, Cary Eaves and James Odom
Councilmember Eric Hastey delivered the invocation and led in the pledge of allegiance.
Mayor Pro Tem Waggoner moved to adopt the consent calendar. The motion was duly
seconded by Councilmember David Garcia and carried by unanimous vote. Items
approved on the consent calendar included approval of Minutes of November 7, 2013,
November 21, 2013 and November 21, 2013; and approval of the financial report.
John Bertsch - President of the Plainview /Hale County Industrial Foundation presented
Kevin Carter, Executive Director. Mr. Carter presented the Annual Report.
Mayor Dunlap asked for public comment.
Teressa King of 409 Mesa Circle. Had the following questions:
• How many acres are we looking to purchase for business park?
• How much are we looking to spend per acre?
• Are we investing all of the one million in current city budget towards purchase of
land?
• Does business park have rail service?
• If we are looking to buy large portion of land — is it possible to buy small portion
with contingency to buy more at a later date?
• Will the one million in current budget help to develop and create infrastructure?
• Did we have any current industries looking to come to Plainview?
Ms. Pearce stated that the City and County have not come into a specific agreement
and we would not be able to talk about it at this time until we can all get together.
Mayor Dunlap added that everything is in the early stages. With that it is difficult to
answer any of those questions; as soon as that is worked out then there might be some
information that can go out.
City Council Minutes
December 10, 2013 Page 1 of 5
Ms. Pearce added that there will actually be an agreement presented to the Council and
County.
There was no further public comment.
Councilmember Starnes moved to accept the report. The motion was duly seconded by
Councilmember Ortega.
Councilmember Lionel Garcia asked when the public would have a say so in this. If we
wait until we have a contract, this pretty much does away with citizen's input.
Ms. Pearce stated the contract will be brought to the Council. We have to put a plan
together to present to Council. We are putting the plan together. We are meeting with
the County and then it will be brought to Council, Commissioner's Court and give
citizens time to comment on it then.
Mr. Ingham stated we will bring a framework to the Council with the basic structure and
if we need to make adjustments they can be made then. It will also be presented to the
Commissioner's Court and the Industrial Foundation. Staff hopes to bring it in the next
few weeks.
Councilmember Lionel Garcia stated we will have to go to taxpayers somehow; we need
to give them an option to have a voice from the beginning, other than when something
is set and developed.
Mr. Ingham stated we will have framework together and bring it to the Council for their
consideration. It will also be presented to the Commissioner's Court for their
consideration and then once agreed it will be looked to see how it interacts with the
Industrial Foundation.
Councilmember Lionel Garcia stated he understands there is things we can disclose
and can't. It seems every time it comes up we can't talk about it; it's like you are trying
to keep information from us. One million dollars is not going to do much.
Councilmember Starnes asked Mr. Carter how are we communicating Plainview's
opportunities. It looks like website startup is still a little bit ragged to me. He asked who
was putting website together.
Mr. Carter stated new one is not completely live yet. The website was created by ED
Suite, a guy out of Eastland who was a former economic developer and computer guru.
Mr. Carter will be going thru training next week to be able to edit website.
Councilmember Starnes asked what kind of incentives are we able to offer currently.
Mr. Carter stated that thru the County we can offer tax abatement and facilitate working
with the Texas Capital Fund; the City has a revolving loan fund that has not been used
in a while. The Industrial Foundation is presently working on a grant thru USDA. They
hope to find out in January if they received the grant. It provides a low interest loan for
companies. His plan for the additional funds of $70,000 from the City is to use
$20,000 for marketing Plainview and the remaining $50,000 to be used for incentive
funds.
City Council Minutes
December 10, 2013 Page 2 of 5
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Councilmember Hastey asked if there are any specific industries that we have been
talking to. Mr. Carter stated we have been talking to wind companies such as Orchard
and Hale County Wind and tried to get in contact with Four Sevens. We are seeing
more small manufacturing and energy sector.
Ms. King asked if there were any specific industries interested in Plainview. Mr. Carter
stated that there was not anything specific that he could talk about.
Mayor Dunlap asked for a vote on the matter. The motion carried by unanimous vote.
William Mull, Police Chief presented for consideration the award of bids for four police
sedan vehicles. We received seven bids with one of those bids being sent back
because it was received after the bid closing time. The bids were as follows:
1) Meador Dodge — 2013 Dodge Charge Police Package - $68,157.00 for three
vehicles only;
2) Caldwell Ford — Ford Police Interceptor - $95,396.00;
3) Silsbee, Ford Gov. Sales — Ford Police Interceptors Package - $91,845.00;
4) Caldwell Chevrolet — Chevrolet Impala - $83,716.00;
5) Grapevine Dodge — Dodge Chargers Pursuit Vehicles - $92,576.00; and
6) Gene Messer — Chevrolet Impala - $84,400.00.
We have budgeted $90,000 for four vehicles. Staff recommends bid be awarded to
Caldwell Chevrolet for Chevrolet Impalas in the amount of $83,716.00 for four vehicles.
Mayor Dunlap asked for public comment. There was no public comment.
Councilmember Ortega moved to award bid to Caldwell Chevrolet in the amount of
$2,929.00 each for a total of $83,716.00. The motion was duly seconded by
Councilmember Starnes and carried by unanimous vote.
Mr. Ingham presented for consideration to authorize Mayor to sign Amendment No. 2 to
Texas Department of Transportation Airport Project Participation Agreement TxDOT
CSJ No. 12MPPLAIN, TxDOT Project No. APHALE. The TxDOT Aviation Division has
asked some additional questions and asked airport planning group to look into some
additional factors as far as airport master plan. We thought we would be able to
address some infringement into airport zones in one way but they have asked us to look
at it another way. The costs for this are an additional $40,679 or a little bit more than
that. TxDOT has agreed to fund 90% of that and the City and County's portion is
$4,068 with the City's portion being $2,034. We feel it is very valuable to us and the city
has funds for this in its capital improvements projects.
Mayor Dunlap asked for public comment. There was no public comment.
Councilmember Starnes moved to authorize Mayor to sign Amendment No. 2 to Texas
Department of Transportation Airport Project Participation Agreement TxDOT CSJ No.
12MPPLAIN, TxDOT Project No. APHALE. The motion was duly seconded by
Councilmember Ortega and carried by unanimous vote.
City Council Minutes
December 10, 2013 Page 3 of 5
Mr. Ingham presented for consideration on first reading, Ordinance No. 13 -3603, an
Amendment to the Ordinance Granting to Southwestern Public Service Company, Its
Successors and Assigns, the Non - Exclusive Right to Use and Occupy Rights -of -Way
within the City of Plainview for the Construction and Operation of an Electric
Transmission and Distribution System; Prescribing Conditions Governing the use of the
Public Rights -of -Way; Providing for Compensation; Designation an Effective Date and a
Term of Said Franchise; Providing for Written Acceptance of this Franchise; Finding that
the Meeting at which this Ordinance is Passed is Open to the Public; and Providing for
Severability. This is an amendment to our franchise ordinance with Southwestern Public
Service who does business as Xcel. This is broadening the definition of gross receipts
to include some additional miscellaneous services. These are basically fees for turn
offs and turn ons.
Mayor Dunlap asked for public comment. There was no public comment. Mayor Pro
Tem Waggoner moved to adopt Ordinance No. 13 -3603 on first reading. The motion
was duly seconded by Councilmember David Garcia and carried by unanimous vote.
Ms. Sarianne Beversdorf presented for consideration Resolution R13 -300, a Resolution
of the City of Plainview, Texas Stating that the City Council has Reviewed and Adopted
an Investment Policy in Compliance with the Public Funds Investment Act located at
Texas Government Code Annotated, Chapter 2256 (Vernon's 2013). The purpose of
the investment policy is to comply with all local law and the Public Funds Investment Act
which requires each entity to adopt a written investment policy regarding the investment
of its funds and funds under its control. Investments are made with the primary
objectives of: safety and preservation of principal; maintenance of sufficient liquidity to
meet operating needs; public trust from prudent investment activities; and optimization
of interest earnings on the portfolio.
The authorized investments are: (1) obligations of the United States of America, its
agencies and instrumentalities; (2) Certificates of Deposit; (3) fully collateralized direct
repurchase agreements; (4) money market mutual funds; and (5) local government
investment pools.
The City requires full collateralization of all City funds on deposit with a depository bank.
The collateralization level will be 102% of market value of principal and accrued interest
on the deposits or investments less an amount insured by the FDIC. Securities pledged
as collateral shall be held by an independent third party with which the City has a
current custodial agreement.
Mayor Dunlap asked for public comment. There was no public comment.
Councilmember Ortega moved to adopt Resolution R13 -300. The motion was duly
seconded by Mayor Pro Tem Waggoner and carried by unanimous vote.
Mr. Snyder presented for consideration on first reading, Ordinance No. 13 -3604, an
Ordinance Amending the Zoning Map of the City of Plainview, Texas by Issuance of a
Specific Use Permit to Operate an Arcade in a Commercial Retail (C -2) Zoning District Said
Parcel Being Unit 2, Lot 2 of the Hartley Subdivision, City of Plainview, Hale County, Texas,
Same Being 1001 West 5 Street; Cumulativeness Clause; Conflicts Clause; Severability
Clause; and Effective Date. Zone Case 846 is a specific use request from Danny Davidson
City Council Minutes December 10, 2013 Page 4 of 5
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270 0 for relocation of business to 1001 W. 5 This is zoned C -2 Commercial and an arcade is
a permitted use but it does require it to go thru the specific use permit process.
This property does meet minimum distance requirement. The Planning and Zoning
Commission has reviewed and does recommend approval.
Mayor Dunlap asked for public comment. There was no public comment.
Councilmember Hastey moved to adopt Ordinance No. 13 -3604 on first reading. The
motion was duly seconded by Councilmember David Garcia and carried by unanimous
vote.
There being no further business, Mayor Dunlap adjourned the meeting at 8:01 p.m.
('
Belinda Hinojo
City Secretary
City Council Minutes
December 10, 2013 Page 5 of 5