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HomeMy WebLinkAbout14 0408 Council minutes302 The Plainview City Council met on April 8, 2014 at 7:00 p.m. in the City Council Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting was posted in City Hall at 4:53 p.m. on April 4, 2014. Mayor Wendell Dunlap presided. Councilmembers present were: Cathy Waggoner - District 2, David Garcia - District 3, V. 0. Ortega - District 4, Susan Blackerby- District 5, Lionel Garcia - District 6 and Eric Hastey- District 7. Councilmember Charles Starnes- District 1 was absent. Staff members present were: Greg Ingham -City Manager, Jeffrey Snyder - Assistant City Manager, Leslie Pearce -City Attorney, Ken Coughlin - Police Chief, Mike Gilliland - Director of Public Works, Rusty Powers -Fire Chief, Isauro Gutierrez- Information Technology Specialist, Sarianne Beversdorf Director of Finance and Belinda Hinojosa- City Secretary. Guests Present: Teressa King, Larry Williams, & Kevin Carter News Media Present: Homer Marquez - Plainview Herald and Caleb Hatch- Plainview Radio Councilmember Susan Blackerby delivered the invocation and led in the pledge of allegiance. Mayor Pro Tem Waggoner moved to adopt the consent calendar. The motion was duly seconded by Councilmember David Garcia and carried by unanimous vote. Items approved on the consent calendar included the granting of an excused absence to Councilmember Charles Starnes; approval of the minutes of March 20, 2014 and March 25, 2014; approval of the Lease Agreement between the YMCA and the City of Plainview for City Swimming Pool; and approval of the Agreement for S.A.F.E. Program between the YMCA and the City of Plainview. Mr. Greg Ingham, City Manager presented for consideration Resolution R14 -311, a Resolution Setting a Date, Time, and Place for Public Hearings on the Proposed Annexation of Certain Property by the City of Plainview, Texas; Authorizing the Mayor to have Affected Persons Notified and Publish Notice of such Public Hearings in the City of Plainview, Hale County, Texas; and Directing Staff to Inventory City Services Extended to Such Property in a Preliminary Municipal Service Plan and Provide an Updated Map. State Street Housing Development, L.P. has requested the City to annex approximately 5.79 acres of their property located at 4100 16 Street which is north of Walmart. This Resolution sets two public hearings for this annexation request scheduled for Tuesday, May 13, 2014 at 7:00 pm at City Hall and a second public hearing on Tuesday, May 27, 2014 at 7:00 pm at City Hall. The Notices of the Hearings will be sent to property owners, entities that provide services in the proposed annexed area, railroads that have right of way in the area, the School District, and anyone else required by law. The City will prepare a Municipal Service Plan that will state how services will be provided to the area in accordance with the Texas Local Government Code. Once this process has been completed, an Ordinance will be considered for adoption that will finalize the annexation. Consideration of this Resolution by the Council is the first step in annexing the requested property City Council Minutes April 8, 2014 Page 1 of 4 Mayor Dunlap asked for public comment. There was no public comment. Councilmember Ortega moved to approve Resolution R14 -311. The motion was duly seconded by Councilmember Blackerby. Councilmember Hastey asked what is the reason for them to be annexed. They will be able to tie on to city utility service. They are putting in an apartment complex and they will receive fire and police services. Mayor Dunlap added that there would be about 80 units. Mayor Dunlap asked for a vote on the matter. The motion carried by unanimous vote. Mr. Ingham presented for consideration on first reading, Ordinance No. 14 -3609, an Ordinance of the City of Plainview Amending Ordinance No. 13 -3598 To Appropriate Funds in the General Fund and Various Revenue and Capital Funds Pursuant to Section 5.07 (A) and (D) of the Plainview City Charter Allowing for Supplemental Appropriations in the 2013 -2014 Budget; Cumulativeness Clause; Conflicts Clause; Severability Clause; and Effective Date. This year we have had a couple of major items arise that are impacting the budget significantly, so those issues and a few others are being addressed now. The first group of items are related to the decision to contract with the Chamber of Commerce to operate the City's Main Street Budget. What is being done here is consolidating all the line item expenditures the City would have made into the Professional Services line item where we are making the payments to the Chamber of Commerce. There is also an addition to the Special Projects account at the Library. The City received these funds through an insurance payment for damages that occurred at the Library and this will allocate those funds so they can be used at the Library. The next three items, starting at the Hotel /Motel Occupancy Tax Fund, are basically timing related issues. These were projected that they would be completed in the last fiscal year and they were not actually completed until this fiscal year. Then there is the closure of the City's revolving loan fund which we had been working towards with TDA due to modifications in the program. While we wound up paying some funds back to TDA, we were also able to retain some of the funds that could be used for economic development purposes. We had a significant issue of the sinkhole and the major emergency repairs that had to be made at the wastewater treatment plant. In December the City experienced a sinkhole and determined that there were issues with the major inflow line to the plant. Due to the location, it involved and significant amount of excavation, repiping, and electrical work, the cost came to about $250,000. We had to move forward with that project immediately because a system failure would have jeopardized the public's health and safety. Earlier in the fall we had encountered some issues with the VFD system and the plants aeration system. These amendments total $297,500 and will be coming out of the Water and Sewer Fund Reserves. The next item addresses major sewer problems at the Finance building that had to be addressed and then there is a water leak at the Fair Theater that is difficult to reach and the estimated cost is well beyond what was budgeted for repairs. City Council Minutes April 8, 2014 Page 2 of 4 303 304 The last item shows the money being transferred into the Economic Development fund from the Revolving Loan Fund which is being closed. Mayor Dunlap asked for public comment. Teressa King of 409 Mesa Circle asked what the economic development money could be used for. Mr. Ingham stated that since these funds are being moved to economic development fund, it will come back to council since we do not have a specific program. Mayor Pro Tem Waggoner moved to adopt Ordinance No. 14 -3601 on first reading. The motion was duly seconded by Councilmember Ortega. Councilmember Lionel Garcia asked why we do not move the money into the general fund. Mr. Ingham stated that since it was tied to economic development, we made a call to put in economic development. Councilmember Hastey asked what protocol to guarantee against any more pipeline failures. The previous line was cement line and we went back with heavy grade sewer system PVC and fiberglass manholes. Councilmember Blackerby asked for clarification on the main street funds. She also asked about flooring issue at Country Club. She also asked if staff could take care of plumbing issue. She was advised that staff is not licensed plumbers. Councilmember Ortega asked about insurance claim on the Civic Center. He was advised we received $180,000. Mayor Dunlap asked for a vote on the motion. The motion carried by a vote of seven "for" the motion. Councilmember Ortega moved to go into closed session to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee, or to hear a complaint or charge against an officer or employee. [Tex. Gov't. Code, Section 551.074]. Health Authority. The motion was duly seconded by Councilmember Blackerby and carried by unanimous vote. Mayor Dunlap recessed the meeting at 7:31 p.m. Mayor Dunlap called the meeting back in open session at 7:37 p.m. Mayor Dunlap announced that Councilmember David Garcia was called out on a family emergency. Mr. Ingham stated that the City operates a health department on behalf of the City. It is run by a non - medical director. His responsibility is to appoint a local health authority. It is his recommendation to appoint Dr. Sergio Lara as health authority for the health department. Councilmember Ortega moved to appoint Dr. Sergio Lara as Health Authority to the Plainview Health Department. The motion was duly seconded by Mayor Pro Tem Waggoner and carried by unanimous vote. City Council Minutes April 8, 2014 Page 3 of 4 There being no further business, Mayor Dunlap adjourned the meeting at 7:40 p.m. Belinda Hinojosa City Secretary City Council Minutes April 8, 2014 Page 4 of 4 305