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Home My WebLink About14 0610 Council minutesThe Plainview City Council met on June 10, 2014 at 7:00 p.m. in the City Council Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting was posted in City Hall at 4:20 p.m. on June 6, 2014. Mayor Wendell Dunlap presided. Councilmembers present were: Charles Stames - District 1, Larry Williams- District 2, Norma Juarez - District 3, Teressa King - District 4, Susan Blackerby- District 5, and Eric Hastey - District 7. Councilmember Lionel Garcia - District 6 was absent. Staff members present were: Greg Ingham -City Manager, Jeffrey Snyder - Assistant City Manager, Leslie Pearce -City Attorney, Ken Coughlin- Police Chief, Mike Gilliland - Director of Public Works, Rusty Powers -Fire Chief, Isauro Gutierrez- Information Technology Specialist, Rusty Reese -Fire Chief, Sarianne Beversdorf - Director of Finance and Belinda Hinojosa -City Secretary. Guests Present: Linda Morris, Sarah Castillo, Beverly McCaskill, Brad Andrews, Phyllis Wall, and Chris LeFevre News Media Present: Homer Marquez - Plainview Herald and Caleb Hatch Plainview Radio Councilmember Charles Starnes delivered the invocation and led in the pledge of allegiance. Councilmember Charles Stames moved to adopt the consent calendar. The motion was duly seconded by Councilmember Larry Williams and carried by unanimous vote. Items approved on the consent calendar included the approval of the minutes of May 8, May 20, May 22 and May 27, 2014; approval of Resolution R14 -315, a Resolution of the City Council of the City of Plainview, Texas, Approving the Request of the Juneteenth Committee to Host the "2014 Juneteenth Parade "; Authorizing the Filing of the Agreement for the Temporary Closure of State Right -Of -Way with the Texas Department of Transportation for this Event; Declaring that the Event Serves a Public Purpose; and Agreeing to Comply with Regulations; and approval of Resolution R14- 316, a Resolution of the City Council of the City of Plainview, Texas, Approving the Request of Plainview Rodeo Association to Host the "Plainview Bar None Rodeo Parade "; Authorizing the Filing of the Agreement for the Temporary Closure of State Right -Of -Way with the Texas Department of Transportation for this Event; Declaring that the Event Serves a Public Purpose; and Agreeing to Comply with Regulations. Greg Ingham, City Manager presented information regarding the request to annex a 5.79 acre tract of land located out of the west half of Section 27, Block JK -2, Hale County, Texas, which is adjacent to its incorporated city limits. This is the second public hearing on a request from State Street Housing to annex 5.79 acres. The annexation ordinance will be considered at a future meeting. Councilmember Stames moved to open a public hearing. The motion was duly seconded by Councilmember King and carried by unanimous vote. Mayor Dunlap asked for public comment. There was no public comment. Councilmember Stames moved to close the public hearing. The motion was duly seconded by Councilmember Juarez and carried by unanimous vote. The public hearing was closed at 7:03 p.m. City Council Minutes June 10, 2014 Page 1 of 4 319 320 Linda Morris, Executive Director of the Chamber of Commerce presented the Chamber of Commerce Annual Report. There was no public comment. Councilmember Starnes moved to accept the report. The motion was duly seconded by Councilmember Blackerby and carried by unanimous vote. Mr. Ingham presented the Comprehensive Plan Annual Progress Report. The Comprehensive Plan was adopted for the City a year ago. It is important to look at it periodically. He reviewed the following strategies and actions: Strategy - Support the Implementation of the Hale County Strategic Plan and Targeted Industry Study • Action - Support the development of an Industrial Park to market to potentially new primary employers to Hale County • Action - Support the PHCIF in developing an inventory of all vacant industrial property and structures within and surrounding the community to market to potential employers Strategy - Continue to forge partnerships with State, regional and local organizations to expand educational opportunities at SPC Plainview Extension and Wayland Baptist University • Action — Work with South Plains College, PHCIF, Hale County to identify ways to expand the technical training program and facilities to support workforce training • Action — Promote the higher educational opportunities offered by Wayland Baptist University and the continued growth of the University Strategy — Work with the Plainview /Hale County Industrial Foundation to identify and market Hale County Airport facilities • Action — Support the implementation of the Hale County Airport Master Plan • Action — Support the major Rehabilitation /Reconstruction project ($4,300,000) in improvements that will be made to the airport. Strategy — Rehabilitate Existing Housing Stock • Action — Employ a pro- active code enforcement strategy; to include training of personnel in conflict management and resolution that will enable officers to give helpful assistance to property owners in complying with municipal codes rather than a punitive approach • Action - Develop a Property Conditions Survey for neighborhoods and a Property Inspection District Map for a more effective code enforcement program ensuring that basic standards are upheld • Action - Continue with the implementation of the Texas Dept. of Housing and Community Affairs HOME HRA program that will support the reconstruction of dilapidated housing City Council Minutes June 10, 2014 Page 2 of 4 Strategy — Implement elements of Neighborhood Enhancement Priority Improvement Project for Downtown • Action — Partner with Plainview Downtown Association, Main Street / Tourism Coordinating Board, Chamber of Commerce and property owners to discuss the feasibility of using Economic Development Tools as a way to improve the downtown • Action - Partner with Texas Tech University, College of Architecture to develop a downtown master plan utilizing the Comprehensive Plan Priority Project as a guide Strategy — Improve Connectivity within the Parks, Recreation, Trails and Open Spaces • Action — Support the expansion of the Hike and Bike Trail to Regional Park Strategy — Reduce Park Maintenance requirements in order to decrease the fiscal and operational demand of the City's Park Department • Action - Reevaluate and adjust park maintenance schedules to maximize efficiency (Le. yearly trimmings, water requirements, etc.) • Action - Examine each park to identify appropriate areas (such as little used areas) that could be left in their natural state with minimum maintenance obligations during certain times of the year Strategy — Continue to pursue intergovemmental and public- private partnerships to leverage park and recreation investments • Action — Support the development of a skate park for the community • Action - Continue to seek grants, in -kind donations and sponsorships to construct recreational facilities that meet community needs Other Projects, Programs and Initiatives: • Action — Community Development, Water Line Project • Action — Water Tower Project • Action — Milwee Street Lift Station Replacement Project • Action — Canadian River Municipal Water Authority (CRMWA) Well Field Expansion • Action — Texas Department of Transportation Backage Road Project • Action — Wastewater Treatment Plan Upgrades • Action — Drought Contingency Ordinance and Water Conservation Plan Mr. Ingham presented for consideration to authorize Submission of Grant Application to the Texas State Soil and Water Conservation Board Flood Control Structural Repair Grant Program for Rehabilitation Matching Funds and Authorize the Mayor to execute all documents. In April, the Council authorized the City to participate in the joint submission of a grant application to the Federal government to help bring the Hale County Site 4 Flood Control dam into compliance with the standards of a high hazard dam. According to NRCS study the estimated cost for this project would be $2,454,400. The federal grant would cover 65% or $1,593,360 of the cost. This would leave $859,040 to be funded. Initially, it was thought that we could apply to the Texas State Soil Water and Conservation Board for funding of 95% of the cost that was not funded City Council Minutes June 10, 2014 Page 3 of 4 321 322 by the Federal Government after the planning and design process was completed. However, we recently were informed that the State office has decided it would be advantageous for the City, County and Hale County Soil and Water Conservation District to go ahead and apply for the matching funds from the State at this time. The local sponsors would be responsible for 5% or about $40,000 to $50,000. Mayor Dunlap asked for public comment. There was no public comment. Councilmember Starnes moved to authorize Submission of Grant Application to the Texas State Soil and Water Conservation Board Flood Control Structural Repair Grant Program for Rehabilitation Matching Funds and Authorize the Mayor to execute all documents. The motion was duly seconded by Councilmember King and carried by unanimous vote. Councilmember Starnes moved to go into closed session to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee, or to hear a complaint or charge against an officer or employee. [Tex. Gov't. Code, Section 551.074]. City Manager. The motion was duly seconded by Councilmember Blackerby and carried by unanimous vote. Mayor Dunlap recessed the meeting at 7:45 p.m. Mayor Dunlap called the meeting back in open session at 9:32 p.m. Councilmember Blackerby moved to schedule a meeting on June 16, 2014 at 7:00 p.m. for the purpose of interviewing a City Manager candidate. The motion was duly seconded by Councilmember Starnes and carried by unanimous vote. There being no further business, Mayor Dunlap adjourned the meeting at 9:34 p.m. ,e/ Belinda Hinojosa City Secretary City Council Minutes June 10, 2014 Page 4 of 4