HomeMy WebLinkAbout14 0624 Council minutesThe Plainview City Council met on June 24, 2014 at 7:00 p.m. in the City Council
Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting
was posted in City Hall at 4:40 p.m. on June 20, 2014. Mayor Wendell Dunlap
presided. Councilmembers present were: Charles Starnes - District 1, Larry Williams -
District 2, Teressa King - District 4, Susan Blackerby- District 5, and Lionel Garcia - District
6. Councilmembers Norma Juarez - District 3 and Eric Hastey- District 7 were absent.
Staff members present were: Greg Ingham -City Manager, Jeffrey Snyder - Assistant
City Manager, Leslie Pearce -City Attorney, Ken Coughlin - Police Chief, Mike Gilliland -
Director of Public Works, Rusty Powers -Fire Chief, Isauro Gutierrez - Information
Technology Specialist, Sarianne Beversdorf - Director of Finance and Belinda Hinojosa-
City Secretary.
Guests Present: Phyllis Wall, Lucile Davis, Sarah Castillo, Mike Fox, David Wilder,
John Bertsch, and Bill Wells
News Media Present: Homer Marquez- Plainview Herald and Caleb Hatch
Plainview Radio
Councilmember Larry Williams delivered the invocation and led in the pledge of
allegiance.
Jeffrey Snyder, Assistant City Manager recognized Laura Steen for her years of service
to the Humane Society.
Councilmember Lionel Garcia moved to adopt the consent calendar. The motion was
duly seconded by Councilmember Larry Williams and carried by unanimous vote. Items
approved on the consent calendar included the granting of excused absences to
Councilmembers Eric Hastey and Norma Juarez; approval of the minutes of June 5,
2014 and June 10, 2014; approval of the financial reports; approval of Resolution R14-
317, a Resolution of the City Council of the City of Plainview, Texas, Approving the
Request of Plainview Main Street Promotions Committee and Plainview Downtown
Association to Host the "2014 July O Freedom Parade "; Authorizing the Filing of the
Agreement for the Temporary Closure of State Right -Of -Way with the Texas
Department of Transportation for this Event; Declaring that the Event Serves a Public
Purpose; and Agreeing to Comply with Regulations; and approval of Resolution R14-
318, a Resolution of the City Council of the City of Plainview, Texas, Approving the
Request of Plainview Hale County Crimestoppers to Host the "Plainview Hale County
Crimestoppers Color Run "; Authorizing the Filing of the Agreement for the Temporary
Closure of State Right -Of -Way With The Texas Department of Transportation for this
Event; Declaring that the Event Serves a Public Purpose; and Agreeing to Comply With
Regulations.
Kevin Carter presented the Plainview Hale County Economic Development Corporation
Report.
Councilmember Starnes moved to approve Quarterly Report from Plainview Hale
County Economic Development Corporation. The motion was duly seconded by
Councilmember Lionel Garcia.
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Mayor Dunlap asked for Council Comment. Some members of the Council expressed
concern over lack of measureable results; not listing their property on website; and lack
of a matrix plan.
Mayor Dunlap asked for a vote on the matter. The motion carried by unanimous vote.
Rusty Reese, Parks Superintendent presented the Parks, Recreation and Open Space
Comprehensive Plan. The plan was originally developed in 1967 and revised in 1997,
2006 and now 2014. The primary purpose of this plan is to provide goals and policies to
guide the acquisition and development of parks, recreation facilities, trails and open
spaces throughout the City. In addition, the plan prioritizes projects based upon input
from the public, the City Comprehensive Plan and the Parks Advisory Board. The Plan
meets the Texas Parks and Wildlife department's guidelines, which enables the City to
apply for grant funds.
He stated this will provide goals and policies for development of parks and a vision into
the future.
Mayor Dunlap asked for public comment. There was no public comment.
Councilmember Blackerby commended Mr. Reese for all that he has accomplished.
Greg Ingham, City Manager presented for consideration and to take necessary action
regarding Aviation Support and Maintenance Services Agreement Between Vaisala, Inc.
and the Plainview -Hale County Airport Board. In the past, TxDOT Aviation had a
contract with Vaisala, Inc. to provide maintenance services for all airports across the
State including the Hale County /Plainview Airport. The City used funds from the RAMP
program to pay 50% of the cost of the service with the rest being local funds. TxDOT is
no longer doing a master contract for these services and the Hale /Plainview Airport
Board is contracting directly with Vaisala for these services. The total contract cost is
about $6,000. We are using RAMP money to pay one -half of it and the City and County
are splitting the remaining cost. This was approved by the County on Monday. This is
budgeted money.
Mayor Dunlap asked for public comment. There was no public comment.
Councilmember Charles Starnes moved to approve the Aviation Support and
Maintenance Services Agreement. The motion was duly seconded by Mayor Pro Tem
King and carried by unanimous vote.
Mr. Ingham presented information on the 2014 Seal Coat Program. The last few years,
the City has worked with a group of approximately 20 other cities to do their seal coat
programs. By working together the cities can take advantage of economics of scale and
have a larger bid package which helps get more competitive prices. This year the City's
cost will be $209,294.50.
Authorizing the City Manager to execute this agreement will enable the City to move
forward with its 2014 Seal Coating Program. This is a budgeted item.
It has been expressed that Council has a desire to come back and do their own seal
coating. It is too late in the summer and staff recommends to go ahead and authorize
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this to do our seal coat program.
Mayor Dunlap asked for public comment. There was no public comment.
Councilmember Charles Stames moved to approve the seal coat program as detailed
by the City Manager. The motion was duly seconded by Councilmember Williams.
The Council expressed interest in doing a new street assessment. They also stated
that we needed to go ahead with this, this year but need to look into the City doing their
own seal coating in the future if feasible.
Mayor Dunlap asked for a vote on the matter. The motion carried by unanimous vote.
Mr. Jeffrey Snyder, Assistant City Manager presented for consideration on first reading,
Ordinance No. 14 -3610, an Ordinance Annexing the Hereinafter Described Territory to
the City of Plainview, Hale County, Texas, and Extending the Boundary Limits of Said
City so as to Include Said Hereinafter Described Property Within Said City Limits, and
Granting to all the Inhabitants of Said Property all the Rights And Privileges Of Other
Citizens And Binding Said Inhabitants by all of the Acts, Ordinances, Resolutions, and
Regulations of Said City; Adopting a Municipal Service Plan; Cumulativeness Clause;
Conflicts Clause; Severability Clause; and Effective Date.
We have had annexation hearings; this is the last step in that process. State Street
Housing Development has made this request for the city to annex their property at 4100
16 Street. They plan to construct a housing complex. Staff recommends approval.
Mayor Dunlap asked for public comment. There was no public comment.
Councilmember Starnes moved to approve Ordinance No. 14 -3610 on first reading.
The motion was duly seconded by Councilmember Lionel Garcia and carried by
unanimous vote.
Mr. Ingham presented for consideration on first reading, Ordnance No. 14 -3611, an
Ordinance Amending Article 13.05, Water Conservation /Drought Contingency Plan, of
the City of Plainview Code of Ordinances; Cumulativeness Clause; Repealer; Conflicts
Clause; Severability Clause; And Effective Date. The City is required by the Texas
Commission on Environmental Quality and the Texas Water Development Board to
periodically update its Water Conservation and Drought Contingency Plans.
Since our area has been experiencing record drought the past three years, as cities
evaluate their drought contingency ordinances there have been significant changes in
where the triggers were set and what they determined on.
At this point we are using 9 million gallons a day as our target, or "available water
production capacity" number. This compares to 12 million gallons a day, which is our
Peak Production number.
It is proposed to change the triggering criteria as follows: mild water shortage from 90%
for three days to 70% for three days; moderate water shortage from 100% for three
days to 80% for three days; and severe water shortage from 110% in a 24 hour period
to 90% for three days.
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The City of Amarillo moved more towards this process and we talked to a gentleman at
TCEQ and he felt pretty good about where we were headed.
Mayor Dunlap asked for public comment. There was no public comment.
Councilmember Starnes moved to approve Ordinance No. 14 -3611 on first reading.
The motion was duly seconded by Councilmember Williams.
Councilmember Garcia asked if we had a water loss report available. He was advised
that we do and that it is filed with the Texas Water Development Board.
Councilmember Starnes asked why we're being so soft in conservation approach. He
also stated that there is an error in the computations. Mr. Ingham stated this is an
estimate and that we will need to take a look at it more frequently that every five years.
Mayor Dunlap asked for a vote on the matter. The motion carried by unanimous vote.
Councilmember Stames moved to go into closed session to deliberate the appointment,
employment, evaluation, reassignment, duties, discipline or dismissal of a public officer
or employee, or to hear a complaint or charge against an officer or employee. [Tex.
Gov't. Code, Section 551.074]. Appointments to the Plainview Housing Authority. The
motion was duly seconded by Councilmember Garcia and carried by unanimous vote.
Mayor Dunlap recessed the meeting at 8:28 p.m.
Mayor Dunlap called the meeting back in open session at 8:32 p.m.
Councilmember Starnes moved to appoint Gena Doyle to complete the unexpired term
of Jorge Sanchez to the Plainview Housing Authority Board with said term to expire on
January 1, 2015; move to reappoint Brandon Brownlee and Mario Landeros to the
Plainview Housing Authority Board with said terms to expire on January 1, 2016; move
to appoint Nita Tovanche as the Resident Commissioner to the Plainview Housing
Authority Board with said term to expire on January 1, 2016. The motion was duly
seconded by Councilmember Williams.
There no public comment. The motion carried by unanimous vote.
There being no further business, Mayor Dunlap adjourned the meeting at 8:35 p.m.
Belinda Hinojosa
City Secretary
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