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HomeMy WebLinkAbout14 0826 Council minutesThe Plainview City Council met on August 26, 2014 at 7:00 p.m. in the City Council Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting was posted in City Hall at 5:05 p.m. on August 20, 2014. Mayor Wendell Dunlap presided. Councilmembers present were: Charles Starnes -District 1, Larry Williams - District 2, Norma Juarez -District 3, Teressa King -District 4, Susan Blackerby-District 5, Lionel Garcia -District 6 and Eric Hastey-District 7. Staff members present were: Jeffrey Snyder -City Manager, Leslie Spear -City Attorney, Mike Gilliland -Director of Public Works, Sarianne Beversdorf-Director of Finance, Ken Coughlin -Police Chief, Rusty Powers -Fire Chief, Isauro Gutierrez -Information Technology Specialist, Tim Crosswhite-Wastewater Treatment Plant Superintendent and Belinda Hinojosa-City Secretary. News Media Present: Doug McDonough -Plainview Herald and Caleb Hatch: Plainview Radio Guests Present: Linda Morris, Sarah Castillo, Tyke Dipprey and Beverly McCaskill Councilmember Lionel Garcia delivered the invocation and led in the pledge of allegiance. Mayor Dunlap recognized Councilmember Garcia for receiving the TML Leadership Award. Councilmember Garcia stated this is a new program that TML established. It helps with leadership skills. Councilmember Starnes moved to approve the consent calendar. The motion was duly seconded by Councilmember Garcia and carried by unanimous vote. Items approved on the consent calendar were the minutes of August 7, August 12, and August 14, 2014; the financial reports; authorize Mayor to sign Department of State Health Services Contract 2015-001047-00 between the Department of State Health Services and Plainview Hale County Health Department for IMM/LOCALS Immunization Branch - Locals; and authorize Mayor to sign Department of State Health Services Contract 2015-001071-00 between the Department of State Health Services and Plainview Hale County Health Department for RLSS/LPHS RLSS/Local Public Health System-PnP. Linda Morris, Executive Director of the Chamber of Commerce thanked Council for the opportunity to serve as the host of the Main Street program. She introduced Sarah Castillo, Main Street Coordinator. Mrs. Castillo presented the Main Street annual report. Mayor Dunlap asked for Public Comment. Tyke Dipprey, President of the Downtown Association stated he preferred the Council leave Main Street with the Chamber. He had a great working relationship with the Chamber. With the way it is right now, it works really well he said. He also suggested the Council consider that the Main Street Coordinator serve as President of the Downtown Association. Beverly McCaskill with Grumpy's Grill stated that Main Street might be better off with the City because it is a city position. As far as the Chamber, there is a lot of control. She has been to meetings where Sarah has been leading meeting and then other people step in. Whoever is Main Street and Downtown needs to be their own individual not City Council Minutes August 26, 2014 Page 1 of 6 351 352 controlled by other parties. Chambers seems to control Main Street. Councilmember Starnes moved to approve Main Street Annual Report. The motion was duly seconded by Councilmember Blackerby. Mayor Pro Tem Teressa King announced she would not be voting since she has not officially resigned from the Main Street Board. Councilmember Blackerby thanked Sarah for her work on the main street program. She is in a unique position because she worked for chamber and city. Mrs. Castillo said some positives for being located at chamber are it has allowed us to focus a little more on entrepreneurs and small businesses. It has allowed her to network with their board and their committees. She asked if she felt any advantage to be at chamber office or downtown office. Mrs. Castillo stated both have their advantages. The advantage with being at chamber is people come in who would like to join and gives opportunity to inform of area available. Some advantages of being with City are you are downtown here. She stated she always made a point to come downtown or spend the whole day downtown. At first building owners were a little standoffish; but they seemed to realize they were here to help and not to enforce. Councilmember Blackerby stated Ms. McCaskill felt you didn't have your own voice. Ms. Castillo stated our meetings are lax — not as formal. We allow most to chime in. Probably need to gain more control and get a hold better of meetings. Councilmember Starnes stated thank you and congratulations for all good accomplishments. He is impressed with appearance downtown. Most of Main Street focus has just been on Broadway. She stated that is correct — we focus because of state coordination. We do have activity going on Ash Street and then we will start seeing more activity downtown. Councilmember Starnes stated that it was an excellent strategy and that many areas could use some invigoration. All of things have come to play because of board and volunteers. Tyke and Teressa have helped. Councilmember Garcia congratulated Ms. Castillo on the job she has done. He appreciates what everyone has done. He stated he would like to have a quarterly report as to activities going on. Regarding the Texas Business Treasure, we have another business that is a treasure and that is Frisco Bakery. Wherever he goes, people always ask if that is where Frisco Bakery is. He asked if she could look into recognizing Frisco Bakery, the business has been in same family for 53 or 54 years. Mayor Dunlap asked for a vote on the matter. The motion carried with a vote seven "for" the motion and Mayor Pro Tem King abstaining. Jeffrey Snyder, City Manager presented for consideration to authorize Mayor to sign Agreement for Promotion of Main Street and Tourism Services between the City of Plainview and the Plainview Chamber of Commerce. Last year, the City Council approved an agreement between the Chamber of Commerce and the City to provide Main Street and Tourism Services on behalf of the City. The City has $84,000 allocated in the budget to support the operations of the program which include personnel and related expenses, office space, supplies, travel and training. There are funds set aside City Council Minutes August 26, 2014 Page 2 of 6 for advertising Main Street sponsored events and special projects such as the Facade Improvement Grant, which is reimbursable to the Chamber. In addition, the City will pay the Chamber $7,500 in Hotel Occupancy Tax funds to assist with attracting and promoting local business and tourism. We believe this agreement has promoted a stronger Main Street/Tourism program and a stronger Chamber of Commerce and recommend continuing this partnership. Mayor Dunlap asked for public comment. There was no public comment. Councilmember Blackerby moved to table until we think about possibility of options with the City that would better foster this program. The motion was duly seconded by Councilmember Hastey. Councilmembers Williams, Juarez, Blackerby and Hastey voted "for" the motion. Mayor Dunlap, Councilmembers Starnes and Garcia voted "against" the motion. Mayor Pro Tem King abstained. The motion carried. Mr. Mike Gilliland, Director of Public Works presented to consider award of one (1) Motor Truck Cab and Chassis equipment with a 40 cubic yard front -loading refuse packer body. This was advertised for this summer. The budgeted amount for this is $227,500. In July we received five bids as follows: Bruckner Truck Sales — 2015 Mack MRV Truck with 2014 Mammoth Body in the amount of $214,274; Bruckner Truck Sales — 2014 Mack MRV Truck with 2014 Titan Body in the amount of $216,779.00; Bruckner Truck Sales — 2015 Mack MRV Truck, 2014 EZ Pack Body in the amount of $218,698.00; Rush Truck Center, Amarillo — 2015 Peterbuilt, 2014 Heil Body in the amount of $229,409.82; and Grande Truck Center, San Antonio — 2015 Mack MRV Truck, 2015 Heil Body in the amount of $231,842. Staff recommends award of bid to Bruckner Truck Sales in the amount of $214,274. Mayor Dunlap asked for public comment. There was no public comment. Councilmember Starnes moved to award to Bruckner Truck Sales in the amount of $214,274. The motion was duly seconded by Councilmember Williams and carried by unanimous vote. Mr. Gilliland presented for consideration to award bid for one (1) Motor Truck Cab and Chassis equipped with a 29 cubic yard side -loading refuse packer body. This is used in residential collection. The budgeted amount for this is $165,000. In July, two bids were received as follows: Lubbock Truck Sales — 2015 Freightliner M2106 Pak Mor Body in the amount of $152,610.00; and Roberts Truck Center — 2015 International 7400 Pak Mor Body in the amount of $157,256.47. Staff recommends award of bid to Lubbock Truck Sales in the amount of $152,610. Mayor Dunlap asked for public comment. There was no public comment. Councilmember Starnes moved to award bid to Lubbock Truck Sales in the amount of $152,610. The motion was duly seconded by Councilmember Blackerby and carried by unanimous vote. Mr. Snyder presented for consideration Resolution R14-321, a Resolution of the City Council of Plainview, Texas, Authorizing the Submission of a Texas Home Investment Partnerships Program Recertification Application to the Texas Department of Housing and Community Affairs to Access Home Funds for a Homeowner Rehabilitation Assistance Program Through the Home Reservation System Program; and Authorizing City Council Minutes August 26, 2014 Page 3 of 6 353 354 the Mayor to Act as the City's Executive Officer and Authorized Representative in all Matters Pertaining to the City's Participation in the Home Program. This Resolution authorizes the City to submit a Recertification Application to continue participation in the Homeowner Rehabilitation Assistance Program - Reservation system through the Texas Department of Housing and Community Affairs. This program allows the City to rehabilitate/reconstruct single-family residences owned and occupied by low-income households. The City has participated in this program before and reconstructed 5 homes. The South Plains Association of Governments is administering this program on behalf of the City, which consists of assisting households with their application to determine their eligibility to participate in the program and overseeing the reconstruction of any households that receive funding from TDHCA. The City has not received any funding to date because TDHCA has limited the funding allocated to this competitive program. If funds do become available over this next year, the City will continue to work to get the eligible homeowners into the program. Staff does recommend recertifying this application. Mayor Dunlap asked for public comment. There was no public comment. Councilmember Hastey moved to adopt Resolution R14-321. The motion was duly seconded by Mayor Pro Tem King. Councilmember Hastey asked if this extension was as far as the ten homes approved previously and would it change anything we have done to date? He was advised that the agreement was good for two years and we have to recertify after that. We are currently waiting for funds to become available for the ten homes on list. Councilmember Garcia asked if we recertify the list of people and verify income. He was advised that we continue working with same people and recertify their income every six months. Mayor Pro Tem King asked if there were any other criteria to help potential to receive funds. She was advised that we are doing everything. This is really competitive and is on a first come first serve basis. Mayor Dunlap asked for a vote on the matter. The motion carried by unanimous vote. Mr. Gilliland presented for consideration to award bid for Wastewater Treatment Plant Clarifier Replacement Project. In June, the Wastewater Treatment Plant experienced a major equipment failure. These two clarifiers were classified by the equipment manufacturer as near failure status a few months ago. Based on that analysis, the replacement of the mechanical equipment in these clarifiers was included in the upcoming budget cycle. Unfortunately, the equipment did not make it to that point and we are now in a position to replace this equipment immediately because if the second clarifier fails before the one that failed can be repaired then the plant will be completely out of service and in violation of City's Texas Commission on Environmental Quality (TCEQ) Wastewater Treatment Plant permit. City Council Minutes August 26, 2014 Page 4 of 6 We are working with Parkhill Smith & Cooper. On August 18, we opened one bid from Allen Doggett Construction Company in Lubbock. Mr. Doggett is a well-known water and wastewater contractor in West Texas providing numerous projects in most all surrounding communities including Plainview. The bid proposal asked for the contractor to bid the project with three different protective coating systems for the metal components of the rebuild. Bid Item A is for all metal to be coated with a TNEMEC coating made for use in wastewater environments, this proposal will cost $470,600. The alternative Bid item B is for all metal components to be hot dipped galvanized, that proposal is $504,200. This galvanizing process offers a better protection of metal structures in the wastewater environment. The last alternative Bid item C is a combination of TNEMEC coating, galvanized coating and some components made of stainless steel. This proposal is $536,300. It is estimated that the TNEMEC coating will have a lifetime of 12 to 15 years, the hot dip galvanize process 20 to 25 years and the combination of coatings in bid item C a probable lifetime of 25 to 30 years. City staff is recommending the award of this bid to Allen Doggett Construction and to proceed with Alternative Bid Item C for $536,300. While this bid item has a higher upfront cost over the other two coating systems, Plainview will benefit overall with a savings in maintenance and repair cost over the lifetime of the equipment. The funds for this project will come from the City's Water and Sewer Construction Fund and has been included in the upcoming 2014-2015 Budget. Mayor Dunlap asked for public comment. There was no public comment. Councilmember Starnes moved to repair clarifier with multiple material bid — Item C in the amount of $536,300. The motion was duly seconded by Councilmember Juarez and carried by unanimous vote. Councilmember Garcia moved to go into closed session to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee, or to hear a complaint or charge against an officer or employee. [Tex. Gov't. Code, Section 551.074]. Assistant City Manager. The motion was duly seconded by Councilmember Starnes and carried by unanimous vote. Mayor Dunlap recessed the meeting at 8:18 p.m. Mayor Dunlap called the meeting back to order at 8:45 p.m. Mr. Snyder introduced Andrew Freeman. He received 20 plus applications. He is the current city manager of Tulia. In San Marcos, he was there economic development coordinator. He is recommending for appointment to the Council. Councilmember Starnes moved to confirm the hiring of Andrew Freeman as Assistant City Manager. The motion was duly seconded by Councilmember Blackerby. There was no public comment. Mayor Pro Tem King stated she takes her job seriously and she does listen to public. There is nothing wrong with Mr. Freeman, but she will vote based upon what citizens feel. She wants to see town grow and prosper. Mayor Dunlap asked for a vote on the matter. The motion carried by a vote of seven City Council Minutes August 26, 2014 Page 5 of 6 355 356 "for" the motion and with Mayor Pro Tem King voting "against" the motion. There being no further business, Mayor Dunlap adjourned the meeting at 8:52 p.m. a/L- Belinda Hinojosa City Secretary City Council Minutes August 26, 2014 Page 6 of 6