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HomeMy WebLinkAbout11-28-1983 Library Board MinutesLIBRARY BOARD MINUTES 11/28/83 The following persons attended the library board meeting: Linda Terrell Rob Strong Marca White Sherry Akin Susan Wilson Norman Huggins --Director of Finance, City of Plainview John Sigwald--Librarian Linda Terrell was elected to a two-year term as president; Sherry Akin will serve as vice-president. Susan Wilson and Rob Strong will serve two year terms; Linda Terrell, Marca White and Sherry Akin will serve four year terms. Board members were given a copy of the director's report and a copy of October (the first month of the fiscal year) library expenses from the 83-84 budget. General discussion revolved around the two handouts. For patron information, posters will be displayed noting award-winning books. The need for more book -cassette kits was brought to the librarian's attention; also, the collection of filmstrip -cassette kits for in -library use only will be further developed. The meeting concluded with a tour of the main library, familiarizing board members with recent changes and noting the more immediate forthcoming ones. John Sigwald, Librarian Unger Memorial Library Board secretary DIRECTOR'S REPORT ON LIBRARY ACTIVITIES 2r NovemberL%, 1983 The PLAINVIEW DAILY HERALD is now sent to be microfilmed every two months. The costs are shared with Wayland Baptist University. The FICTION collection is now an integrated one--i.e., Mysteries, Westerns, Science Fiction, Romance and Short Stories are intershelved with the Fiction collection and are identified by bold red initials placed above the book number on the spine. All fiction will have author numbers to facilitate locating a particular title. BIOGRAPHIES are shelved with the discipline of the biographee(s)--e.g., a biography of a cancer patient will be classed with "cancer" --and will be identified by a bold red "B" placed above the call # on the spine. Biographies of a person or persons not associated with a particular discipline will be classed in 921 (individual) or 920 (collective). The JUVENILE areahas been expanded. It has been defined as including materials up through junior high school and consists of three separate cataloged divisions: EASY (PICTURE BOOK) predominantly picture book format generally up to a third gradereading level JUVENILE FICTION JUVENILE NON-FICTON biographies will be classed as in the adult collection A collection of juvenile uncataloged paperbacks (including teen romances) is available. Books aimed at "young adults" or high school students will be shelved in the adult collection (with no special markings). The SPANISH book collection has been defined and will be expanded. The LARGE TYPE book collection is identified as such and will be expanded. MCNAUGHTON LEASED BOOKS and NEW BOOKS are located in separate collections near the main entry. The leased collection will be evaluated over the next year and recomme"'dations made on its continuance or termination. New books will remain on the new book shelf for approximately two months. Both collections are alphabetized by author's last name regardless of classification. Cards for books ON ORDER are filed in alphabetical order by title in the appropriate (i.e., adult or juvenile) card catalog. The juvenile card catalog has been physically lowered to allow access by the intended age group. DIRECTOR'S REPORT, November 18, 1983 p. 2 The GENEALOGY collection will be moved to the south section of the balcony for several reasons: 1) space --there will be roughly ten times more space than the collection now has. The current collection is now in cramped quarters with no room for growth. 2) quiet --most genealogy work is research and this section of the library should prove to be quieter than that currently next to the periodical area. 3) security --because the genealogy collection is a non -circulating reference collection, moving the collection to the balcony should discourage use by those who are not really interested in genealogy -- this is not to say that the genealogy collection will have restricted access, but that the collection isn't really a "browsing" one; with most volumes being fairly expensive and by limiting the collection to serious users this change should benefit all concerned. The REFERENCE COLLECTION has been moved from next to the juvenile collection to its current location in the old part of the building. There are now tables at which to sit and use the reference materials. COLLEGE CATALOGS for all of the colleges, universities, and junior colleges in the area have been ordered and will be available in the reference collection. TELEPHONE DIRECTORIES for all of the cities in the surrounding area have been ordered; also directories for all major cities in Texas and a few in New Mexico and Oklahoma have been ordered. These directories will be available in the reference collection. The PERIODICAL and NEWSPAPER collections are being evaluated and some changes will be forthcoming. We have begun subscriptions to USA Today, the Dallas Morning News, and Esquire magazine. A major WEEDING (de -selection) project has begun. Many items in the collection are "dead weight"--e.g., out of date materials and worn out materials (possibly to be replaced), etc. In conjunction with this major weeding project, new items will be ordered to update the collection. In the future, weeding will be done continually, one section at a time on a rotating basis. Most weeded items will be available at the library's book sale --to be announced at a later date. New CARD CATALOGS (adult and juvenile) have been created. All new materials and all materials already in the collection which have been "retrospectively" cataloged will have cards in the new card catalog(s). Also, the old card catalogs have been closed--i.e., no new materials will be added to them and cards will be with drawn as appropriate and as time permits. Improved SERVICES are forthcoming as soon as the collection is made more accessible for both patrons and for staff. We now have a SUGGESTION BOX located at the information/circulation desk so patrons can suggest specific titles, authors, or subjects that they would like to see in the collection. SEPARATE BOOK COLLECTIONS IN THE UNGER MEMORIAL LIBRARY %ftw ADULT (includes "young adult" materials) fiction general fiction science fiction mystery western romance short stories non-fiction general nyn-fiction biograpty McNaughton reference uncataloged paperbacks large type 4 Spanish books JUVENILE (through junior high school level) fiction non-fiction general nqn-fiction biography easy (picture books) (through 3rd grade level) reference uncataloged pperbacks3 Spanish bogks McNaughton GENEALOGY5 1biographies of persons associated with a specific discipline will be assigned the Dewey # of that discipline, followed by the subdivision -092; general biographies of individuals will be assigned the Dewey # 921; general biographies of more than one person will be assigned the Dewey 4/ 920. 2juvenile reference books are intershelved with adult reference books; cards for juvenile reference books will also appear in the adult card catalog. 3includes teen romances. 4juvenile and adult Spanish books are intershelved; cards for juvenile Spanish books will also appear in the adult card catalog. 5genealogy has a separate card catalog; duplicate cards will be filed in the adult card catalog. 6juvenile and adult McNaughton books are intershelved.