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HomeMy WebLinkAbout94 1025 min MINUTES CITY COUNCIL MEETING City of Plainview October 25, 1994 The Plainview City Council held a meeting at 7:30 p.m., Tuesday, October 25, 1994 in the Council Chambers of the Plainview City Hall at 901 Broadway. The Council met in Pre-Session at 7:00 p.m. Mayor Lloyd C. Woods presided. Councilmembers present were: Alton Jackson Sr. - Precinct 1, Mary Virginia Kirchhoff - Precinct 2, Rey Rosas - Precinct 3, Mike Hutcherson - Precinct 4, Barbara Dorman - Precinct 5, Dwain Dodson - Precinct 6, and Irene Favila - Precinct 7. Staff members present were: James P. Jeffers - City Manager, Roy L. Osborne - Chief of Police, Wally Hatch - City Attorney, Muff London - Director of Community Development, Bruce Watson - Fire Chief, John Berry - Assistant Director of Public Works, John Castro - Director Health Department, Roland Asebedo - Assistant Fire Chief, Dennis Harkins - Police Captain, and Karen McBeth - City Secretary. News media present were: Cathy Frye - Lubbock Avalanche Journal, Richard Orr -Plainview Daily Herald, and Wayland Baptist University TV. OPEN MEETING 1. Invocation - Rey Rosas 2. Recognitions - Fire Chief Bruce Watson presented a plaque to Dr. Tony Loggins for the two years he devoted to Plainview's Fire/EMS as its Medical Director. He volunteered his time so Plainview could meet the requirements demanded by the State. Roland Asebedo, Assistant Fire Chief, presented a Certificate of Appreciation to Lou Ann Northcutt, Principal of Highland Elementary, for allowing the school to participate in a fire safety program offered by First Alert Junior Fire Inspectors. The program is to educate children about fire safety in their homes as well as schools, and the children can educate their families. 3. Consent Calendar - Barbara Dorman made a motion to approve the Consent Calendar as presented; Dwain Dodson seconded the motion; the motion carried unanimously with all council members present. a) b) c) Minutes were approved. Departmental Reports were approved. Expenditures were approved. d) Board, Committee and Commission Appointments: Consider appointments to the Board of Adjustment; Electrical Board (Journeyman) and Human Relations 1 of 6 e) g) h) i) J) Commission. No appointments were made. Parks - Facility Use Fees. Resolution No. R94-120. A Resolution of the City of Plainview, Texas, establishing fees for the use of the Broadway Street Shelter and the Rotary Center. The Resolution was approved. Bids - ADA. Consider award of bids on remodeling to comply with ADA. Four bids were received, but only two were responsive to the bid request. Tom Prutzman submitted a bid in the amount of $29,900.00; Wardroup Inc. submitted a bid in the amount of $40,759.00. Both bids were accompanied by a 5 % bid bond and Power of Attorney for Payment and Performance bond. A bid from High Plains Construction for $19,897.00, and one from Jerry Wofford, Inc. for $24,812.00 were both unresponsive and submitted noncomplying bids. The bid was awarded to Tom Prutzman in the amount of $29,990.00. Bids - Radio Based SCADA System, Consider award of bids for furnishing and installing radio based SCADA system for the water plant. Bids were received from: Triple F Controls in the amount of $89,059.00; Ener-Tech in the amount of $118,525.00; and Aquatrol for $181,229.00. The bid was awarded to Triple F Controls for $89,059.00. It is noted the bid was awarded without alternate. Plat - Final Plat of Mesa Verde. Resolution No. R94-122. A Resolution of the City of Plainview, Texas, approving the final plat of Mesa Verde Addition, Unit No. 5, Hale County, Plainview, Texas. Plat was approved With the stipulation that all fees must be paid to the city within 10 days. Plat - Preliminary Plat of PCA. Resolution No. R94-123. A Resolution of the City of Plainview, Texas, approving the preliminary plat of PCA Addition to the City of Plainview, Hale County, Texas. Plat was approved. HUD - Conflict of Interest Exemption. Consider the request of Roy Reese, of Roy Reese Construction for submission of a request to HUD, to grant an exception to the Federal regulation concerning Conflicts of Interest as such pertains to the City of Plainview Housing Rehabilitation Program. Request was granted. REGULAR AGENDA ITEMS 4. SPHPO/Plainview Health Department. Receive a report on the Council request to study consolidation and/or co-location of the South Plains Health Provider Organization and the Plainview/Hale County Health Department. City Manager Jim Jeffers told the council that in 2 of 6 July, 1994, the city asked that a committee be formed to be a "Task Force" to study the consolidation and/or co-location of the South Plains Health Provider and the Plainview/Hale County Health Department. This Task Force consisted of representatives of the City, County, Health Department and the Texas Department of Public Health. The Task Force has reported that it is unfeasible to consider either consolidation or co-location of these two entities. Mr. Jeffers stated the Council needs to bring a closure to this request. Councilmember Dodson said he was disappointed that the two entities could not at least consider co-location in an effort to save money and for the sake of community convenience. Dr. Steve Turner told the Council that co-location had been pursued two years ago, but that SPHPO withdrew from this proposal. Dr. Turner said two board members had expressed displeasure at the idea of a merger and he said the Council should proceed to close this proposal with no further direction. Without further discussion the Council considered this request at an 9nd. 5. Health Department Facilities. Consider request from the Plainview/Hale County Health Department Board of Directors for facilities. Dr. Steven Turner, Chairman of the Health Board, said he appreciated all the work the City Council does and that eighteen months ago the Board began looking for available facilities to house the local health department, as well as the remodeling of its present facilities. An architectural feasibility study was done on a building located at 814 West 8th Street, known as the Haynes Building and owned by Jack Nichols. The cost of leasing and remodeling the West side of this building to make it ADA accessible and meet all building, fire and safety codes. He said Mr. Nichols has offered to reduce the rent by half, until such time that amount has reached $57,000, or approximately one half of the projected $114,000 cost. Mr. Nichols has also offered to lock in the rental rate at $7.00 per square foot for thirty years. Dr. Turner urged the Council to move forward as quickly as possible. Councilmember Dodson said he did not believe the Haynes Building was the only building in town that would be acceptable for use by the Health Department. Councilmember Barbara Dodson made the suggestion that the building owned by the City at 304 West 6th might be considered for this purpose. Councilmember Mike Hutcherson said he believed the Council should table this decision until the Council could meet with County Commissioners and determine what they were willing to do toward this project. Dr. Turner said it was very important that the City move quickly since the present facilities were not handicap accessible. Dwain Dodson said it was possible to make the present facilities ADA accessible, but it was not necessary to make every room in it accessible. Dr. Mary Bublis said she believed the building to be a fire hazard. Mayor Woods said the Council 'Would meet with the County as quickly as possible. Isabel Rodriguez, who works at the Health Department, said the facility does not have adequate room and makes working difficult. Dr. Turner reiterated his belief that Mr. Nichols might sell his building to someone else if the Council did not accept his offer quickly. Mr. Jimmy Raymer, who owns the building the Health Department presently occupies, said he was willing to work with the Council in any way that he could to remodel the present facilities. Mike Hutcherson made the motion to table action on this item for 90 days until the County could be consulted and further study of the facilities be made; Dwain Dodson seconded the motion; Councilmembers Jackson, Kirchhoff, Hutcherson, Dorman, Dodson and Favila voted for the 3 of 6 motion and Councilmember Rosas voted against the motion. The motion carried. 6. YMCA. Consider request for assistance. Nell Mayfield, incoming Board Chairman of the YMCA, addressed the Council stating she was proud of the partnership the YMCA has with the City of Plainview. She stated the YMCA has reviewed their present situation, made plans, set goals and will move forward to become the recreation arm of the City. She said she wanted the YMCA to be a good, safe place for young people. She asked for a $30,000 recreational contract with the City and for the YMCA to receive the income from the operation of the 16th Street Pool this next summer. David Wilder, representative of the James and Eva Mayer Foundation, said the foundation gave $250,000 to the YMCA for their building expansion this past year. He said the Y should be the recreational arm of the City and hoped the City would contract with the Y for $30,000 to enable them to create and operate youth programs. Graddy Tunnell, Executor of the Marshall Formby Foundation, said he appreciates the fact that the Y has contracted with the City in the past to operate such programs as the Teen Center, SAFE program and the 16th Street Pool. He urged the City to grant this request to the Y. Jack Anderson, President of Hale County State Bank spoke in support of this request. Rollie Hyde, President of the Plainview/Hale County Industrial Foundation said when new industry and businesses look at Plainview, one of the first things they want to learn about are the recreational facilities and they are always impressed with Plainview's YMCA. Ridley Gibson, representing the United Way, stated that the Y benefits more people than any other United Way agency. Councilmember Barbara Dorman made a motion that the City contract with the YMCA for $30,000, return the gate receipts on the 16th Street Pool, for a period of one year; Mike Hutcherson seconded the motion. Councilmember Rey Rosas stated his disappointment in the YMCA's promise to run a bus route into the East part of Plainview to bring people to the Y, and that the bus broke down and this promise was never fulfilled. Richard Galle, Director of the YMCA, said the bus did not break down. He said the bus ran to the East side of town for four weeks and in that time only had three passengers, total; it was not economically feasible to continue the bus route. Councilmember Irene Favila said she did not understand why an extra fee was charged for each activity in addition to the membership fee. She stated this made it very expensive. Mr. Galle explained that extra fees were charged when people were hired, other than YMCA staff, to perform special duties or teach certain classes, i.e. water aerobics, referees, etc. He stated this was normal practice among all YMCAs. Councilmember Dwain Dodson stated that the City does not need to go into the recreational business. He said that it only stands to reason that the insurance and utilities would increase with the large addition to the YMCA building, and this increase will remain. Mr. Dodson said his concern is, will the YMCA become a line item expense in the City budget? Richard Galle stated it would not, because next year the Formby Foundation money will come back to the Y and alleviate this monetary short fall. Mayor Woods stated he would like some assurance that this request will not become a yearly request. Mrs. Mayfield said the Board of Directors is dedicated to solving the financial problems of the Y and they had no plans to come back to the City and request additional money. Dwain Dodson moved to amend the motion to state the contract with the YMCA would be for one year only; Alton Jackson seconded the motion. The original motion to contract with the YMCA for $30,000 and retain the daily receipts from the 16th Street Pool amended to be for a period of one year passed with Councilmembers Jackson, Kirchhoff, Hutcherson, Dorman, and 4 of 6 Dodson voting for the motion and Councilmembers Rosas and Favila voting against it. 7. Country Club. Removal of debris. Wally Hatch gave a brief synopsis of the sequence of events leading to the Country Club asking the City to remove the debris left from their re- building. He told the Council the person hired to clean up the debris left at the Country Club was indisposed and could not, within the foreseeable future, fulfill his responsibilities and clean up the premises. Mr. Hatch stated the Country Club has agreed to pay the City $10,000 to remove this debris and dispose of it properly. He said all reporting requirements have been met and all testing has been done with regard to any abatement and asbestos should not be a problem. He said the City and Country Club have worked together before and he did not see any problem. Dwain Dodson moved the City accept the $10,000 and remove the debris from the Country Club premises; Mike Hutcherson seconded the motion. The motion carried unanimously. 8. Precinct Meetings. Resolution No. R94-121. A Resolution of the City of Plainview, Texas, taking the government to the people by conducting City Council meetings in precincts on a periodic basis. Mr. Jeffers reviewed the resolution and explained this would be additional effort on the part of the City to bring the government literally "to the people" by having regular Council Meetings within each of the seven voting precincts. One meeting per month will be held in a precinct over the next year. Barbara Dorman made a motion that Resolution No. R94- 121 be approved and adopted; Mike Hutcherson seconded the motion; the motion carried unanimously. Bids: A. 304 West 6th Street - No bids were received. B. 600 East 6th Street - No bids were received. 10. Executive Session: Discussion of evaluation, assignment and/or re-assignment of a public officer or employee; specifically Civil Service Director. This meeting is authorized by [TEX. REV. CIV. STAT. ANN. art. 6252-17, Section 2(e) (Vernon Supp.- 1994)]. Dwain Dodson moved to meet in Executive Session; Mike Hutcherson seconded the motion; the motion carried unanimously. 11. Personnel. Consider action per the discussion in Executive Session pertaining to appointment of a Civil Service Director. The Council reconvened in open session at 10:00 p.m. Dwain Dodson made a motion to appoint Dale Simpson the Civil Service Director and to offer Terry Powers the opportunity to work at half salary for twenty hours per week while training Mr. Simpson; Barbara Dorman seconded the motion; the motion carried with five councilmembers voting for the motion and two voting against it. Rey Rosas and Irene Favila were the dissenting votes. 12. Adjournment. Mayor Woods adjourned the meeting at 10:04 p.m. 5 of 6 PASSED AND APPROVED on November 8, 1995. Lloyd Woods, Mayor ATTEST: 6 of 6