HomeMy WebLinkAbout08-23-2016 Council Minutes58
The Plainview City Council met on August 23, 2016 at 7:00 p.m. in the City Council
Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting was
posted in City Hall at 4:10 p.m. on August 19, 2016. Mayor Wendell Dunlap presided.
Councilmembers present were: Charles Starnes -District 1, Larry Williams -District 2,
Teressa King -District 4, Susan Blackerby-District 5, John Gatica-District 6 and Oliver
Aldape-District 7. Councilmember Norma Juarez -District 3 was absent.
Staff members present were: Jeffrey Snyder -City Manager, Andrew Freeman -Assistant
City Manager, Leslie Schmidt -City Attorney, Tim Crosswhite-Director of Public Works,
Rusty Powers -Fire Chief, Isauro Gutierrez -Information Technology Manager, Sarianne
Beversdorf-Director of Finance, Ken Coughlin -Police Chief and Belinda Hinojosa-City
Secretary.
News Media Present: Homer Marquez -Plainview Herald
Guests Present: Mike Fox
Councilmember Blackerby delivered the invocation and led in the pledge of allegiance.
Mayor Pro Tem Starnes moved to approve the consent calendar with the removal of Item
G Resolution R16-369. The motion was duly seconded by Councilmember Blackerby
and carried by unanimous vote. Items approved on the consent calendar included the
granting of an excused absence to Councilmember Norma Juarez; the approval of the
minutes of August 4, 2016, August 9, 2016, and August 9, 2016 Budget; authorize Mayor
and City Manager to sign Auditor Engagement Letter with Davis Kinard & Co., PC for the
City of Plainview FYE 9-30-2016 Audit; authorize Mayor and City Manager to sign Auditor
Engagement Letter with Davis Kinard & Co., PC for the City of Plainview TCEQ agreed
upon procedures for Financial Assurance for Landfill for FYE 9-30-2016; authorize Mayor
to sign Auditor Engagement Letter with Davis Kinard & Co., PC for the Community
Development Business Park FYE 09-30-2016 Audit; Financial Reports; a Resolution Of
The City Council Of The City Of Plainview, Texas, Approving The Request Of The
Plainview Herald To Host The Cowboy Days Parade; Authorizing The Filing Of The
Agreement For The Temporary Closure Of State Right -Of -Way With The Texas
Department Of Transportation For This Event; Declaring That The Event Serves A Public
Purpose; And Agreeing To Comply With Regulations. (Resolution R16-371); and a
Resolution Of The City Council Of The City Of Plainview, Texas, Approving The Request
Of West Texas Tejano Conjunto Group To Host The Diez Y Seis De Septiembre Parade;
Authorizing The Filing Of The Agreement For The Temporary Closure Of State Right -Of -
Way With The Texas Department Of Transportation For This Event; Declaring That The
Event Serves A Public Purpose; And Agreeing To Comply With Regulations. (Resolution
R16-370)
Mayor Dunlap presented for consideration on second reading Ordinance No. 16-3635, an
Ordinance Of The City Of Plainview, Texas Amending The Comprehensive Zoning
Ordinance And Map And Showing The Location, Boundary And Use Of Certain Property
For The Issuance Of A Specific Use Permit To Operate A Day Care Center In A Multi -
Family Residential District 1 (MF -1) Zoning District, Said Parcel Of Land Being Lot 10,
Block 28, Highland Plv Addition, Plainview, Hale County, Texas; Cumulativeness Clause;
Severability Clause; Repealer; And Effective Date. Since this was the second of two
readings, the Council chose to forego staff briefing and asked for public comment. There
was no public comment. Councilmember King moved to accept Ordinance No. 16-3635
City Council Minutes
August 23, 2016 Page 1 of 4
on second reading. The motion was duly seconded by Councilmember Blackerby and 59
carried by unanimous vote.
Jeffrey Snyder, City Manager presented for consideration the approval of Engineer
Ranking for the Industrial Park Project as recommended by the Community Development
Program Committee. In April, the City and County advertised a Request for Qualifications
(RFQ) for Engineering Services for the proposed Industrial Park project. In May, the
Community Development Program Committee, made up of City, County and EDC
officials, met to review the engineering proposals to select the engineer for the Industrial
Park Project as advertised in the RFQ Notice. This is required by the Economic
Development Administration Grant.
The Committee scored Parkhill, Smith and Cooper 97.2 with a 1 ranking; Brandt
Engineering 77.4 with a 2 ranking; and OJD Engineering 61 with a ranking of 3. The
Committee recommends approval of the ranking sheet with Parkhill, Smith and Cooper
as number 1.
Mayor Dunlap asked for public comment. There was no public comment. Mayor Pro Tem
Starnes moved to approve the Engineer Ranking for the Industrial Park Project as
recommended by the Community Development Program Committee. The motion was
duly seconded by Councilmember Williams and carried by unanimous vote.
Mr. Snyder presented for consideration to authorize Mayor to sign the Professional
Services Agreement between Parkhill Smith & Cooper, County of Hale and the City of
Plainview for the Business Park Project. This is the Professional Services Agreement
between the City of Plainview, Hale County and Parkhill Smith and Cooper for the
Industrial Park Project. The cost for the Basic Services which include the Design Phase
(Planning, Platting and Design), the Bidding and Negotiating Phase, Construction Phase
is a not to exceed amount of $439,540. In addition to the Basic Services, we anticipate
that certain other services will be needed because of the scope and nature of this project.
The anticipated additional services include the Resident Project Representative
($351,350); Design and Construction Surveying ($80,500); and Construction Testing
($115,000). Total for professional services on this project is a not to exceed amount of
$986,390.
Of the total amount in this agreement, $437,415 was included in the Economic
Development Administration (EDA) Public Works Construction grant meaning EDA will
reimburse the City and County for $218,707 or 50% of that cost (This is a 50/50 grant).
The City and County would split the remaining share of $767,683 or $383,841.50 for each
entity.
Staff recommends approval of the agreement between the City of Plainview, Hale County
and Parkhill, Smith and Cooper for the Industrial Park Project.
Mayor Dunlap asked for public comment. There was no public comment.
Councilmember Williams moved to authorize Mayor to sign the Professional Services
Agreement between Parkhill Smith & Cooper, County of Hale and the City of Plainview
for the Business Park Project. The motion was duly seconded by Councilmember
Blackerby and carried by unanimous vote.
City Council Minutes August 23, 2016
Page 2 of 4
60
Mr. Snyder presented for consideration on first reading Ordinance No. 16-3636, an
Ordinance of the City Council of the City of Plainview, Texas Authorizing the Amendment
to an Adopted Community Development Program as Authorized by Texas Local
Government Code, Section 373, Hereafter Referred to as the "City of Plainview
Community Development Program No. 1", for the Proposed Preservation and Future
Redevelopment of an Approximate 96.82 acre tract of Land Located Near Westbound
Interstate 27 and North State Highway 194 (Dimmitt Highway), all of which is within the
Corporate City Limits of Plainview, Texas; Providing for an Effective Date; Severability
Clause; Cumulativeness Clause; and Conflicts Clause.
The City is proposing to amend the Community Development Program No. 1 established
under Texas Local Government Code 373. There are certain statutory requirements that
must be met in order to create and/or amend the program that includes a Resolution
calling for two public hearing and an Ordinance adopting and/or amending the program.
On July 26th, the City Council approved a Resolution calling for two public hearings to
hear from any and all persons on the amendment of the City of Plainview Community
Development Program No. 1. The first public hearing was held on Tuesday, August 9th
at City Hall and the second public hearing was held on Thursday, August, 18th at the
Plainview Civic Center.
The property originally included in this Program was a 14.084 acre tract located at Section
35, Block JK -2, Hale County, Texas, formerly known as Plainview Peanut Co., LLC and
a 68.55 acre tract of land located at the North part of the Northwest Quarter of Section
35, Block JK -2, Hale County, Texas. The City is seeking to amend this Community
Development Program No. 1 to include a 14.194 acre tract of land located in the general
area of the original property in the program.
The primary purpose of the Community Development Program is to encourage more
industrial development in this area by planning and installing infrastructure to include
roads, water and sanitary sewer. Once the infrastructure is complete, this area will be
marketed to try to attract potential new businesses. The City and County are partnering
together on this project.
Staff recommends approval of Ordinance 16-3636 amending the City of Plainview
Community Development Program No. 1.
Mayor Dunlap asked for public comment. Mike Fox of 808 Itasca and Executive Director
of the Economic Development Corporation spoke in favor and thanked the Council for
their vision for economic development for the community.
Councilmember King moved to adopt Ordinance No. 16-3636 on first reading. The motion
was duly seconded by Mayor Pro Tem Starnes and carried by unanimous vote.
Andrew Freeman, Assistant City Manager presented for consideration to authorize Mayor
to sign the Interlocal Agreement between the City of Plainview and South Plains
Association of Governments for the Travis Trussell Duck. The agreement is with SPAG
to assist with the administrative, environmental and reporting requirements for the grant.
The Agreement is for $27,800.
City Council Minutes
August 23, 2016
Page 3 of 4
Mayor asked for public comment. There was no public comment. Councilmember King
moved to authorize Mayor to sign the Interlocal Agreement between the City of Plainview
and South Plains Association of Governments. The motion was duly seconded by
Councilmember Blackerby and carried by unanimous vote.
Tim Crosswhite, Director of Public Works presented to authorize BuyBoard purchase of
Irrigation System Controller Equipment from Professional Turf Products L.P. for the
Plainview Municipal Golf Course. City staff contacted Bobby Anderson from Professional
Turf Products for pricing on the Toro equipment needed for the Plainview Municipal Golf
Course system. A BuyBoard quote of $83,767.50 was given. Staff is recommending to
authorize BuyBoard purchase from Professional Turf Products L.P.
Mayor Asked for public comment. There was no public comment. Mayor Pro Tem
Starnes moved to authorize the purchase of the golf course irrigation equipment from
Professional Turf Products L.P. in the amount of $83,767.50. The motion was duly
seconded by Councilmember Williams and carried by unanimous vote.
Councilmember Williams moved to go into closed session to:
a) Deliberate the appointment, employment, evaluation, reassignment, duties,
discipline or dismissal of a public officer or employee, or to hear a complaint or
charge against an officer or employee. [Tex. Gov't. Code, Section 551.074]. City
Attorney and City Manager Evaluation; and
b) Deliberate the purchase, exchange, lease or value of real property, the public
discussion of which would not be in the best interest of the City's bargaining
position with third parties, in accordance with Tex. Gov't Code, Section 551.072.
The motion was duly seconded by Councilmember King and carried by unanimous vote.
Mayor Dunlap recessed the meeting at 7:25 p.m.
Mayor Dunlap called the meeting back in open session at 9:22 p.m.
Mayor Dunlap presented for consideration item 12 to take necessary action regarding
City Attorney Evaluation. Mayor Pro Tem Starnes moved to increase the City Attorney's
salary by 3%. The motion was duly seconded by Councilmember Blackerby. There was
no public comment. The motion carried by unanimous vote.
No other action was taken.
There being no further business, Mayor Dunlap adjourned the meeting at 9:23 p.m.
Belinda Hinojosa
City Secretary
City Council Minutes August 23, 2016
Page 4 of 4
61