HomeMy WebLinkAbout01 0419 minThe Plainview City Council met on April 19, 2001, at 11:30 a.m. at the Plainview Convention
Center, 2902 West 4th Street, Plainview, Texas. The agenda for this meeting was posted in City
Hall at 11:00 a.m. on April 16, 2001. Mayor Lloyd C. Woods presided_ Councilmembers present
were: Sam Parker-District 1; Mary Jane Shanes-District 2; Rey Rosas-Distdct 3; Ross Owen-
Distdct 5; Buddy McGehee-District 6; and Irene Favila-District 7. Councilmember Mike
Hutcherson-District 4 was absent.
Staff members present were: James P. Jeffers-City Manager; Dale Simpson-Civil Service
Coordinator; John Berry-Director of Public Works; Matthew Tsakanikas-Main Street Coordinator;
Sean Lanier-Assistant Director of Public Works/City Engineer; William Mull-Chief of Police; Wally
Hatch-City Attorney; Norma Huggins-Director of Finance; Gary Glass-Fire Chief; and Belinda
Hinojosa-City Secretary.
News media representatives present were: Richard Orr-Plainview Daily Herald and Svend Hoist-
Lubbock Avalanche Journal.
Guests present were: David R. Jackson and Russell Redder from Freese and Nichols, Inc.
James P. Jeffers delivered the invocation.
Councilmembe r Hutcherson was granted an excused absence for this meeting.
The Council and Staff then reviewed the agenda for the City Council meeting of April 24, 2001.
City Council Reports - Buddy McGehee reported CRMWA would be studying the feasibility of
providing water to non-member cities.
Mr. David Jackson of Freese and Nichols, Inc. presented information on the 90% completion of
the design phase on the water reclamation plant improvements. The advertisement date will
be May 20, 2001, with a bid opening June 28, 2001. Notice to proceed would be July 13, 2001
with substantial completion by October 21, 2002. The final completion should be January 1,
2003. Mr. Jackson presented treatment capacity/capabilities comparisons between existing
system and new system: design flow - existing 3.3, new 3.3; peak flow- existing 9.0, new 12.0;
BOD - existing 20, new 10; TSS - existing 20, new 15; and NH3 existing 5, new 3. Itwas noted
that the probable construction cost of $10.5 million was less than the original projected budget of
$12 million.
Mr. Huggins presented information on the options available for financing of $10,000,000 tax and
waterworks and sewer system improvements bonds. His recommendation was the issuance
of certificate of obligations and revenue bonds. Conservatively speaking, he felt that over the 20-
year maturity, certificates would save 5 basis points, which is $70,000. He really expects it to be
10-15 basis points with savings of $140,000 or more, possibly in the $200,000 range. Mayor
Woods moved that the City of Plainview proceed with issuance of certificate of obligations and
revenue bonds. The motion, duly seconded by Councilmember Rey Rosas, carried by unanimous
vote.
The City of Plainview 1999 Audit was handed to each Councilmember.
Discussion was had on the RSVP grant application, The grant amount for the first year would be
$49,294.00, with the sponsor's portion being $5,477~00; the second year the grant amount would
be $49,294.00, with the sponsor's portion being $12,323.00; the third year the grant amount
would be $49,294.00, with the sponsor's portion being $21,126.00; and the following years being
the same as the third year. Wayland Baptist University, Fair Theater, South Plains Association of
Governments and the City of Plainview are potential applicants. Wayland Baptist University and
the Fair Theater have not decided whether they will submit an application. South Plains
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Association of Governments said they would make application only if there were no other
sponsor. The City of Plainview will submit its application in the event there is no local sponsor.
Mr. Jeffers presented information on the Runningwater Draw Hike/Bike Trail. The Trail would
be 55 miles long, 12 feet wide and made of four to six inches of concrete. It would start at
Runningwater Draw Regional Park and end at Broadway Park. The estimated cost would be
$1,200,000.00, with the City's portion being $300,000.00. The City's portion would be funded
from the reserves. TxDOT would be providing the remaining $900,000.00. The City hopes to
reduce its cash match with in-kind contributions. The Council unanimously expressed support for
the project.
Discussion was had on the seal coat of the Plainview Municipal Country Club parking lot.
Mr. Jeffers stated the materials estimate was $3,700 with labor estimates of $7,000. The Country
Club would pay for the materials, with the City providing the in-kind labor. Mr. Jeffers stated this
would be completed after the City's other seal coat projects. Mayor Woods moved that the City of
Plainview provide the labor for the Plainview Municipal Country Club parking lot. The motion was
duly seconded by Councilmember Owen. Those voting in favor were Councilmembers Owen,
Favila, McGehee, Parker, Woods and Shanes. Councilmember Rosas voted against the motion.
The motion carried.
Fire Chief Gary Glass presented information on the fire bunker gear vapor protection failure.
He demonstrated how the vapor barrier has failed and would have to be replaced. The expected
costs should be less than $35,000.
Mr. Jeffers requested a motion to go into closed session for consultation with attorney pursuant to
§ 551.071 of the Texas Open Meetings Act regarding pending or contemplated litigation,
specifically, anticipated litigation with the Attorney General Office concerning open records
requests for police pursuit video pursuant to Texas Public Information Act Chapter 552 Section
103. Councilmember Rey Rosas made said motion, which was duly seconded by Councilmember
Favila and carried by unanimous vote. Mayor Woods moved the Council into closed session at
12:55 p.m.
The Council reconvened in open session at 1:27 p.m. Councilmember Buddy McGehee moved
that the City Attorney be authorized to proceed in processing the Lubbock Avalanche Journal's
request for public information within the parameters established during closed session. The
motion was duly seconded by Councilmember Rosas and carded by unanimous vote.
Mayor Woods moved that the meeting be adjourned. The motion, duly seconded by
Councilmember Owen, carried by unanimous vote. There being no further business, Mayor
Woods adjourned the meeting at 1:30 p.m.
Belinda Hinojosa
City Secretary
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