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HomeMy WebLinkAboutLibrary Board Minutes 02-13-2018Unger Memorial Library Library Board Minutes February 13, 2018 Members present were Kenna Hatch, outgoing member and President, Leticia Gaucin, and Stephanie James. Not present were Joe Ed Sullivan, outgoing member and Vice -President, and member Debbie Gallaway. New members present were John Hightower and Amy Thornton. Also present was Barbara DeBerry, Friends of the Unger Memorial Library Interim -President. Those present were introduced since two of the members were new. A report was provided by Debbie Carlton, Administrative Assistant/Interim Manager, on the resignation of the former librarian, Mariya Hapiy, at the end of September 2017, the posting of the librarian position at the end of December 2017, and the search for a new librarian. The Board was asked to look over the new Computer and WiFI Use Policies and Procedures. With the installation of the new public computers with filtering software and the linking of the public computers to the City of Plainview's domain (within a separate division of the domain), Carlton explained the policies and procedures needed updated and written in a more formal format. The opportunity was provided for Board members to discuss, add, or modify any portion of the written format. Carlton provided answers and feedback to questions that were presented. The Board members were pleased with the manner and format used in the presentation of the information and stated they saw no problems with what was presented. Kenna Hatch made the motion to accept the Computer and WiFI Use Policies and Procedures as presented. Stephanie James seconded. It was voted by acclamation to present the new policies and procedures to the City Manager, Jeffrey Snyder, and the City Council for final approval. The meeting was turned over to Kenna Hatch, outgoing member and President, to preside over the election of new officers: President and Vice -President. Kenna asked Leticia Gaucin if she would be interested in being the President since she had been a member of the Board now going on her second term. Gaucin declined stating personal reasons and her work schedule. Hatch then asked Stephanie James, the second longest term -holder on the Board the same question. Stephanie agreed to be President, but stated she had a very busy work schedule and may have to depend on the Vice -President to assist when she was unable to attend meetings or meet other obligations. Hatch asked for discussion. There was none. James was voted in as President by acclamation. Hatch then proceeded to fill the office of the Vice -President. It was determined that John Hightower was interested in holding this office. Hatch asked for discussion. There was none. Hightower was voted in as Vice -President by acclamation. Information was shared with the Board about the changes in scheduling for the May and November Blood Drives. Normally the blood drives are the Friday before Memorial Day in May and the Wednesday before Thanksgiving holidays in November. This year it was agreed upon by the library staff and the staff of United Blood Services (UBS) in Lubbock to try scheduling on different days to help ease the stress of making sure enough staff from UBS would be available; keep staff on both sides from being out late on the evening prior to a holiday; there would be no conflict with graduation ceremonies; and, hopefully, donors wouldn't be going out of town yet for the holidays. The new days scheduled were Wednesday, May 23 and Tuesday, November 20, 2018. Library Board Minutes February 13, 2018, p. 2 A review of Summer Reading Club and Manga Club for Teens programs were given by Carlton. It was explained that the Manga Club had been dismantled due to lack of participation since the teens were busy with school and activities and unable to attend the meetings. Carlton shared the many projects and related costs that have taken place at Unger Library in the last few months: 1) replacement of the sewer lines from the library to the City connection in the alley; 2) replacement of the second sump pump and liner; 3) installing hand dryers in the basement restrooms to eliminate paper towels which have caused some problems with the sump pumps and the need to call in plumbers to unclog lines. The Board was also informed of several upcoming projects: 1)replace antiquated boiler system with new HVAC system (soon); 2) repair foundation around the perimeter of the library and replace and seal sidewalks to prevent leakage into the foundation and building (soon); 3)replace water heaters (within the next year); 4)replace material security system (within the next 2-3 years); and 5) install security camera system (hopefully, within the next five years). The projected costs of these projects were relayed to the Board so that they would be apprised of future expenses. The Board was informed about the upcoming Friends of the Library book sale and annual meeting in March. The meeting is Friday, March 16 at 4pm. The book sale is Friday, March 23, 1:00 to 5:OOpm with required membership fees; Saturday, March 24, 9:OOam to 4:OOpm, no fees required; and the Bag Sale on Monday, March 26, 9:OOam to 4:OOpm. Dismissal was at 4:58pm. The next Library Board meeting will be on Tuesday, May 8, at 4:OOpm. Minutes taken by Donna Waugh, Library Aide. Minutes submitted by Debbie Carlton, Adm. Asst.