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The Plainview City Council met on August 14, 2001, at 7:00 p.m. in the Council
Chambers of Plainview City Hall, 901 Broadway. The Council met in pre-session at 6:30
p.m. The agenda for this meeting was. posted at City Hall at 3:30 p.m. on August 7, 2001.
Mayor Lloyd C. Woods presided. Councilmembers present were: Sam Parker-District 1;
Mary Jane Shanes-District 2; Mike Hutcherson-District 4; Ross Owen-District 5; Buddy
McGehee-District 6; and Irene Favila-District 7. Councilmember Rey Rosas-District 3
was absent.
Staff present were: James P. Jeffers-City Manager; John Berry-Director of Public Works;
Gary Glass-Fire Chief; Wally Hatch-City Attorney; William Mull-Chief of Police; Dale
Simpson-Director of Civil Service; Matthew Tsakanikas-Main Street Coordinator; Cindy
Williams-Superintendent Water Reclamation Plant; Ericka Jathan, RN, Nursing
Supervisor; and Belinda Hinojosa-City Secretary.
News media representative present were:
Tommy Young-KKYN/KVOP.
Richard Orr-Plainview Daily Herald and
Guests present were:
Frankie Carter, Joyce Patton, and James Winer.
Councilmember Hutcherson delivered the invocation.
The Girl Scouts led in the Pledge of Allegiance.
Councilmember McGehee moved that the Consent Calendar be approved as presented.
The motion, duly seconded by Councilmember Hutcherson, carried by unanimous vote.
Items approved on the Consent Calendar included: approval of tt~e Minutes of July 24,
2001 and August 9, 2001; receipt of departmental reports; approval of expenditures; and
granting of an excused absence for this meeting to Councilmember Rosas. Norman
Wright was reappointed to the Canadian River Municipal Water Authority Board. The
Council approved the authorization to sign addendum to agreement with Freese &
Nichols to extend final completion date from January 1, 2003 to a date of September 1,
2003. The additional fees would be additional bid service - $4,000.00; additional resident
representation services $65,100.00; additional general representation services
$32,000.00; and additional site visit and general expenses - $6,900.00 for a total of
$108,000.00. The original contract amount was for $1,039,000 with the revised amount
being $1,147,000. By extending the bid date, the City saved a few million dollars. The
Council authorized professional services with Parkhill, Smith & Cooper, Inc. in the amount
of $48,000.00 consultant's fee for obtaining an arid exemption permit from TNRCC for
operation of a construction and demolition debris cell within the Plainview Type I landfill.
The Council approved upon second reading Ordinance No. 01-3296 authorizing city
administration to waive water tap and permit fees at the direction of the City Manager
for non-profit organizations promoting affordable housing. This is primarily for the use of
Habitat for Humanity who will soon begin construction of its second home. The City
Manager is able to waive utility tapping fees, building inspection fees and to forego
monthly service charge for water, sewer and sanitation during the construction phase of
Habitat for up to six months. The approximate total participation amount is about
$600.00. The Council approved upon second reading Ordinance No. 01-3294 amending
Ordinance No. 00-3267 to transfer funds from the federal shared seizure income
fund to account# 40 of the general fund. Said funds to be applied to a matching grant
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with U.S. Justice Department for purchase of police equipment; cumulativeness clauSe;
conflicts clause; severability clause; and effective date.
Mayor Woods presented to the Council for second reading Ordinance No. 01-3295 of the
City Council of the City of Plainview, Texas, pursuant to the City Charter, and in
compliance with Chapter 42, United States Code, 1973C, Et Seq, adopting reformed
political boundaries for the seven (7) city council districts and approving the creation of
revised city election districts within said City. He stated this had been thoroughly
reviewed by the Districting Commission. Mayor Woods moved that the Council adopt
Ordinance No. 01-3295 upon second reading. The motion duly seconded by
Councilmember Shanes, carried by unanimous vote.
Chief Mull presented the. Crimestoppers Report. He stated that Crimestoppers had
received the 98 state award. The City provides assistance in the amount of $3,000.00 for
operating costs such as advertising, telephone and mailing costs. Crimestoppers does
not have a paid employee. Councilmember Owen moved that the City continue the Hale
County Crimestoppers Assistance Agreement and provide $3,000.00 for
administrative costs. The motion duly seconded by Councilmember McGehee, carried by
unanimous vote.
Mr. John Berry advised the Council that on August 7, 2001 bids were taken for the water
reclamation plant improvements. He stated a total of five bids were received as
follows: Eagle Construction - base bid $8,500,000 - total bid amount $8,930,000; Cajun
Constructors - base bid $9,246,000 - total .bid amount $9,526,000; Craig, Sheffield &
Austin - base bid $9,869,00 -total bid amount $10,999,000; Kinsel Industries- base bid
$10,707,828 - total bid amount $11,350,828; and Missouri Valley, Inc. - base bid
$11,749,533 - total bid amount $12,129,533. He stated it was the recommendation of
Freese & Nichols that the bid be awarded to Eagle .Construction of Keller, Texas, the
lowest bidder. He stated that two references had been checked. Councilmember
McGehee moved that the Council award the bid to Eagle Construction in the amount of
$8,930,000 covering the additional two allowances. The motion duly seconded by
Councilmember Owen, carried by unanimous vote with Mayor Lloyd C. Woods;
Councilmembers Sam Parker-District 1; Mary Jane Shanes-District 2; Mike Hutcherson-
District 4; Ross Owen-District 5; Buddy McGehee-District 6; and Irene Favila-District 7 all
voting for.
Ericka Jathan, RN, Nursing Supervisor advised the Council that two grants/contracts were
up for renewal. The grants/contracts are for funding for environmental services and other
essential public health services as well as the vaccine for children program. She stated
they were basically the same as last year with the only changes being the following:
travel allowance changed from $3,242.00 to $898.00 due to the travel being required only
in the vicinity (Lubbock to Amarillo area); the personal amount increased from $31,663.00
to $34,007.00 to cover reduction in travel allowance. The. contracts are for the same
amounts as last year - $69,600.00 for environmental services, and $45,333.00 for vaccine
program. She stated the only change in the vaccine contract was that it allowed
immunization nurses to claim time and one-half for overtime. Councilmember Parker
moved that the Council approve the grants/contracts from the Texas Department of
Health for funding for environmental services and other essential public health services
and the grant/contract for the vaccine for children program. The motion duly seconded by
Councilmember Favila, carried by unanimous vote.
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236
There being no further business, Mayor Woods adjourned the meeting at 7:14 p.m.
Belinda Hinojosa
City Secretary
City of Plainview
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