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Home My WebLink AboutCouncil Minutes 10-23-2018250 The City Council of the City of Plainview met on October 23, 2018 at 7:00 p.m., in the Council Chambers of the Plainview City Hall at 901 Broadway. Mayor Wendell Dunlap presided. Councilmembers present were: Nelda VanHoose- District 1, Larry Williams -District 2, Norma Juarez -District 3, Susan Blackerby-District 5 and Oliver Aldape-District 7. Councilmember Teressa King -District 4 was absent. Staff members present were: Jeffrey Snyder -City Manager, Matt Wade -City Attorney, Tim Crosswhite-Director of Public Works, Ken Coughlin -Chief of Police, Isauro Gutierrez - Director of Information Technology, Jeff Johnston -Community Development Manager, Paul Kite -Assistant Director of Utilities, Melinda Brown -Main Street Manager and Belinda Hinojosa-City Secretary. News Media Present: Deborah Zacher-Plainview Herald Guests Present: V. 0. Ortega and Mike Fox A. Review Agenda items for regular meeting The Council and staff reviewed the agenda items 1 Invocation and Pledge of Allegiance Mayor Pro Tem Susan Blackerby 2. Recognitions None 3. Consent Calendar a) Excused Absences Councilmember Teressa King b) Minutes of September 20, 2018, September 25, 2018, October 1, 2018 and October 4, 2018 c) A Resolution of the City Council of the City of Plainview, Texas, Approving the Request From the Y.M.C.A. to Host the 2018 Turkey Trot; Authorizing the Filing of the Agreement for the Temporary Closure of State Right -Of - Way with the Texas Department of Transportation for this Event; Declaring that the Event Serves a Public Purpose; and Agreeing to Comply with Regulations. (Resolution R18-425) d) Approve Real Estate Gift Agreement between the City of Plainview and Centennial Bank and authorize Mayor and City Manager to sign Motion: Approve Consent Calendar Motion by Councilmember Williams, seconded by Councilmember Juarez Vote: 6 — 0 Motion carried. 4. A Resolution of the City Council of the City of Plainview Texas Authorizing the Submission of an Application for Funding Through the Texas Department of Agriculture Texas Capital Fund — Small and Microenterprise Fund Program (Resolution R18-426) City Council Minutes October 23, 2018 Page 1 of 4 251 Presenter: Melinda Brown, Main Street Manager This authorizes the submission of a grant application for the Small and Micro -Enterprise Fund Grant from the Texas Department of Agriculture. Motion: Adopt Resolution R18-429 Motion by Mayor Pro Tem Blackerby and seconded by Councilmember Aldape Vote: 6 — 0 Motion carried 5. Authorize approval of Agreement for Services of Nonprofit Development Organization between the City of Plainview Texas and Caprock Business Finance Corporation and authorize City Manager to sign Agreement Presenter: Melinda Brown, Main Street Manager This Agreement would authorize the Caprock Business Finance Corporation to serve as the Nonprofit Development Organization (NDO) that will administer the Small and MicroEnterprise Fund Grant (SMRF) Revolving Loan Program on behalf of the City of Plainview. Motion: Authorize the Caprock Business Finance Corporation to serve as the l Nonprofit Development Organization (NDO) that will administer the Small and MicroEnterprise Fund Grant (SMRF) Revolving Loan Program on behalf of the City of Plainview. Motion by Councilmember Williams, seconded by Councilmember VanHoose Vote: 6-0 Motion carried. 6. A Resolution of the City Council of the City of Plainview, Texas Authorizing the Filing of a Grant Application for Downtown Improvements with the Texas Department of Agriculture Main Street Program• Designating an Authorized Official and Authorizing Such Official to Execute all Documents Necessary• and Pledging Compliance to the Awarded Grant Program. (Resolution R18-427) Presenter: Melinda Brown, Main Street Manager The Resolution authorizes the submitting of the application to receive the maximum award amount of $250,000. In addition, there will be grant administration in the amount of $25,000 and a commitment of $75,000 from the City to go towards professional engineering services and the proposed downtown improvements. Motion: Move to adopt Resolution R18-427 Motion by Mayor Pro Tem Blackerby, seconded by Councilmember Juarez City Council Minutes October 23, 2018 Page 2 of 4 252 Vote: 6 – 0 Motion carried 7. A Resolution of the City Council of the City of Plainview Establishing a Designated Downtown Area of the City as Slum or Blighted; Authorizing the Submission of a Texas Capital Fund Main Street Improvements Program Application to the Office of the Texas Department of Agriculture; and Authorizing the City Manager to Act as the City's Executive Officer and Authorized Representative In all Matters Pertaining to the City's Participation in the Texas Department of Agriculture Texas Capital Fund Main Street Improvements Program. (Resolution R18-428) Presenter: Melinda Brown, Main Street Manager One of the final steps in the TDA Main Street Grant Application process includes a Resolution designating public improvements in the project area as slum or blighted. The boundaries for this grant are Broadway Street from 6t" Street — 9t" Street. This area has a predominance of curbs and sidewalks that are deteriorated due to age, disrepair and other reasons. The cracked, deteriorated sidewalks and curbs are detrimental to public safety and qualify the area as a slum or blighted area under this grant. Motion: Move to adopt Resolution R18-428 Motion by Mayor Pro Tem Blackerby, seconded by Councilmember Aldape Vote: 6-0 Motion carried. 8. Authorize approval of Professional Services Agreement between the City of Plainview and Kimley-Horn for the Downtown Streetscape Project and authorize Mayor to sign Agreement Presenter: Melinda Brown, Main Street Manager This is a professional services agreement between the City of Plainview and Kimley-Horn for the construction documents for the Downtown Streetscape Project. The professional services include preliminary design ($38,600), design development ($68,300), final design ($98,500), accessibility review ($6,500), bidding phase services ($4,800) and construction phase services ($18,000). Total cost for professional services is estimated at $234,700. Motion: Move to authorize approval of Professional Services Agreement between the City of Plainview and Kimley-Horn for the Downtown Streetscape Project and authorize Mayor to sign Agreement Motion by Councilmember VanHoose, seconded by Councilmember Juarez Vote: 6 – 0 Motion carried 9. Authorize approval of Agreement for Economic Growth and Development Services between the City of Plainview and the Plainview -Hale County Industrial Foundation Inc D/B/A Economic Development Corporation and authorize Mayor to sign Agreement City Council Minutes October 23, 2018 Page 3 of 4 253 Presenter: Jeffrey Snyder, City Manager The City of Plainview contracts with the Plainview -Hale County Economic Development Corporation (EDC) for economic development services. There is $40,000 included to support the operations of the EDC as well as the additional $0.01 per $100 Valuation of the Property Tax Rate (or $82,660) that has been committed for the EDC to utilize for marketing and incentives to promote economic development in our community. Motion: Move to Authorize approval of Agreement for Economic Growth and Development Services between the City of Plainview and the Plainview -Hale County Industrial Foundation, Inc. D/B/A Economic Development Corporation and authorize Mayor to sign Agreement Motion by Councilmember Juarez, seconded by Mayor Pro Tem Blackerby Vote: 7 — 0 Motion carried 10. Adjournment Meeting adjourned at 7:4 p.m. Belin a Hinoiosa City Secretary City Council Minutes October 23, 2018 Page 4 of 4