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HomeMy WebLinkAbout99 0914 min MINUTES CITY COUNCIL MEETING City of plainview September 14, 1999 The Plainview City Council held a meeting at 7:30 p.m., Tuesday, September 14, 1999 in the Council Chambers of the Plainview City Hall at 901 Broadway. The Council met in Pre-Session at 7:00 p.m. Mayor Lloyd Woods presidedl Councilmembers present were: Sam Parker-Precinct 1, Mary Jane Shanes-Precinct 2, Rey Rosas-Precinct 3, Mike Hutcherson-Precinct 4, Ross Owen-Precinct 5, Bobby McGehee-Precinct 6 and Irene Favila-Precinct 7. Staff members present were: Jim Jeffers-City Manager, Wally Hatch-City Attorney, John Castro- Director of Community Services, Dale Simpson-Director Civil Service, John Berry-Director of Public Works, Norman Huggins-Finance Director, Cynthia Williams-Superintendent of Wastewater Treatment Plant, Will Mull-Police Chief, and Karen McBeth-City Secretary. News media present: Richard Orr-Plainview Daily Herald and Steve Long-Wayland Baptist University TV crew. Guests present: David Williams, Hale County State Bank; Willis McCutcheon, State National Bank of West Texas; Clay Wilson, 4101 Olton Road; Cindy Jernigan,2307 W. 20t~; Eric Jemigan,~2307 W. 20t~; Frankie Carter, 119 East Givens; Rex Redies, 1205 Garland; Ken Douglass, 1305 E1 Paso; Muff London, 1100 Holliday, and David Wilder, 300 Lometa. OPEN MEETING Invocation - The Honorable Ross Owen Pledge of Allegiance - Mayor Lloyd Woods Recognitions - There were none. 3. Consent Calendar - Councilmember McGehee moved to approve the Consent Calendar as presented. Councilmember Favila seconded the motion. Mayor Woods and Councilmembers Parker, Shanes, Rosas, Hutcherson, Owen, McGehee and Favila voted "yes" on the motion. None voted against. a) b) c) d) Minutes of August 19, 1999 and August 24, 1999 were approved. Departmental Reports were accepted. Expenditures were approved. Excused absence was extended to Councilmember Favila for August 24, 1999. e) Approval of contract with Hale County Senior Citizens Association to provide services to the citizens of Plainview and Hale County. Contract was approved. Minutes of September 14, 1999 Page 1 of 5 Consider supporting the nomination of Councilmember Bobby McGehee to continue serving on the TNRCC Solid Waste Advisory Task Force. Nomination of Councilmember McGehee was approved. REGULAR AGENDA ITEMS Public Hearing: A. Ordinance No. 99-3229. Tax Rate. An Ordinance levying municipal ad valorem taxes for the City of Plainview, Texas, for the year 1999, and directing the assessment and collection thereof, Severability clause; Cumulativeness clause; Conflicts clause; And effective date. Mayor Woods made the motion to approve Ordinance No. 99-3229. Councilmember Rosas seconded the motion. There was no discussion or public comment. Mayor Woods and Councilmembers Parker, Shanes, Rosas, Hutcherson, Owen, McGehee and Favila voted "yes" on the motion to approve. None voted against. Ordinance No. 99-3230. Budget Adoption. An Ordinance adopting and approving the budget for the fiscal year beginning October 1, 1999, and terminating September 30, 2000, and making such appropriations for each department, project and account. Councilmember Rosas has declared a Conflict of Interest regarding the Municipal Court portion of the Budget, as he does business with Municipal Court. Councilmember Owen moved to approve Ordinance No. 99-3230, except for the portion pertaining to the Municipal Court, and amended to add $13,000 for repairs at the wastewater treatment plant. Councilmember Rosas seconded the motion. Councilmembers Parker, Shanes, Rosas, Hutcherson, Owen, McGehee, Favila and Mayor Woods voted "yes" on the motion to approve. None voted against. Councilmember Sam Parker moved to approve the Municipal Court portion of the budget ordinance. Councilmember Ross Owen seconded the motion. Councilmembers Parker, Shanes, Hutcherson, Owen, McGehee, Favila and Mayor Woods voted "yes" on the motion with Councilmember Rosas abstaining. None voted against. Public Hearing: Zone Case 681. Specific Use Permit. Ordinance No. 99-3228. An Ordinance authorizing the issuance of a Specific Use Permit to operate an Arcade in a Commercial General Business (C-3)Zoning District, address being 2410 & 2412 West 5th St.; Cumulativeness clause; Conflicts clause; Severability clause; And effective date. First Reading. Director of Community Services, John Castro, told the Council Mr. Clay Wilson has applied for a Specific Use Permit to open an arcade with coin operated machines. There is plenty of parking. One area of concern expressed was the amount of noise created by this type of business. There is an overhead door in the building and the permit would require this door remain closed during hours of operation. Mr. Clay Wilson, proprietor, addressed the Council. Councilmember Shanes asked how Minutes of September 14, 1999 Page 2 of 5 many coin operated machines he would have? Mr. Wilson said 50. The winner will receive tickets which can be redeemed for gifts. Councilmember Parker asked about the condition of the parking lot. Mr. Wilson said it has been repaired and striped. Councilmember Favila inquired about the hours of operation. ..... Mr. WilSon said it Would follow the hours of the City's curfew and ........... would nc~t cmarat~v ..... on 5untiay. CounCflmember Rosas asked about the type of security he would use9 Mr Wilson said he would employ off-duty police officers. Councilmember Rosas moved to adopt Ordinance 99-3228, and Councilmember Hutcherson seconded the motion. Mayor Woods and Councilmembers Parker, Shanes, Rosas, Hutcherson, Owen, McGehee and Favila voted "yes" on the motion. None voted against. 5. Public Hearing: Zone Case 680. Specific Use Permit. Ordinance No. 99-3226. An Ordinance authorizing the issuance of a Specific Use Permit to operate a private club in a (C-3) General Commercial District, address being 3600 Oltou Road; Cumulativeness clause; Conflicts clause; SeverabilitY clause; And effective date. First Reading. John Castro reviewed the proposed ordinance explaining Days Inn had been licensed for a private club. The Planning and Zoning Commission recommends approval. There were five comments against the permit from neighbors living behind Days Inn. Mr. Castro said all requirements for the permit have been met. The Planning and Zoning Commission recommended that a solid, 6 foot fence be constructed around the property adjoining the alley within thirty days of approval of the Specific Use Permit. Councilmember McGehee moved to amend the ordinance to require the property owners to insure that blowing dust from the parking area not be a nuisance to the residential area and COuncilmember Parker seconded the motion. Mayor Woods, Councilmember Parker and Councilmember McGehee voted "yes" on the motion. Councilmembers Shanes, Rosas, Hutcherson, Owen and Favila voted "no" on the motion. The motion failed. Councilmember Owen moved to approve Ordinance No. 99-3226, as amended. Councilmember Rosas seconded the motion. Mayor Woods and Councilmembers Parker, Shanes, Rosas, Hutcherson, Owen, McGehee and Favila voted "yes" on the motion. None voted against. 7. Consider award of Depository Agreement for the City of Plainview. Director of Finance Norman Huggins reviewed the proposals submitted by Hale County State Bank and State National Bank of West Texas, stating the City had received four proposals, but these two were the most attractive. The proposals were for the checking accounts and the investments for the City of Plainview. Hale County State Bank' s proposal offered $2,960,220 and State National Bank' s proposal was for $2,988,000. While State National's proposal was higher than Hale County State's, Mr. Huggins expressed concems regarding responses from State National not being clear. State law requires every dollar on deposit by the City be secured. The Hale County State proposal states the entire $19,400,00 of the City is secured and the State National proposal said $5,000,000 would be secured. The Council has three options: Award the depository to Hale County State, award it to State National, or reject all proposals and re-advertise for proposals. Mayor Woods asked how long the depository agreement was for? Mr. Huggins said three years. Brian Pohlmeier, President of Hale County State Bank told the Council his proposal stood on its own, it is a good proposal and he said he would be happy to answer questions. Willis McCutcheon, President of State National Bank told the Council that by putting in the $5,000,000 figure it would allow the City to buy securities Minutes 99 0914 Page 3 of 5 independent of the bank and maximize the return on investments. He stated his proposal provided a better return for the City. Councilmember McGehee asked Mr. Huggins if the City has this flexibility now? Mr. Huggins said the City tells the bank what to buy and the bank does the buying. Mayor Woods moved to reject all bids. Councilmember Hutcherson seconded the motion. Mayor Woods and Councilmember Hutcherson voted "yes" on the motion. Councilmembers Parker, Shanes, Rosas, Owen McGehee and Favila voted "no." The motion failed. Councilmember McGehee moved to award the agreement to Hale County State Bank. Councilmember Favila seconded the motion. Councilmembers Owen, McGehee and Favila voted "yes" to the motion. Councilmembers Parker, Shanes, Rosas, Hutcherson and Mayor Woods voted "no." The motion failed. Councilmember Shanes moved to award the depository agreement to State National Bank and Councilmember Rosas seconded the motion. Councilmembers Parker, Shanes and Rosas for "yes" on the motion. Mayor Woods and Councilmembers Owen, McGehee and Favila voted "no" with Councilmember Hutcherson abstaining. The motion failed. Councilmember McGehee moved to award the depository agreement to Hale County State Bank and Councilmember Favila seconded this motion. Councilmembers Owen, McGehee, Favila and Mayor Woods voted "yes." Councilembers Parker, Shanes and Rosas voted "no." Councilmember Hutcherson abstained. The motion carried and the depository agreement was awarded to Hale County State Bank. 8. Consider request from the Fair Theatre Board of Directors for ltotel/Motel Tax funds for operating expenses. David Wilder, 300 Lometa, told the Council that 17 months ago restoration of the Fair Theatre began and it is very close to completion, with the first play scheduled for performance on September 16, 1999. He presented the proposed budget for the first year and explained the most important thing now was to start booking performances. The Board of Directors is asking for $7,500 fi.om the hotel/motel tax revenues to supplement funds and hire an executive director for the theatre. Mayor Woods moved to award $7,500 of hotel/motel funds to the Fair Theatre. Councilmember Rosas seconded the motioa Councilmembers Parker, Shanes, Rosas, Hutcherson, Owen, McGehee, Favila and Mayor Woods voted "yes" on the motion. None voted against. 9. Consider award of fuel gas card bid. Director of Public Works John Berry said proposals were received fi-om United Farm Industries and Douglass Oil Co. United bid five cents off the posted price at their pumps but the City would have to apply for the Federal tax rebate. Douglass Oil bid one cent per gallon discount off retail price and Douglass Oil will apply for the tax rebate United offered one diesel and one gasoline location. Douglass Oil offered two diesel locations and four gasoline locations. Mr. Berry said staff recommends the Douglass Oil proposal because it offers multiple sites. Councilmember Rosas moved to award the bid to Douglass Oil for one year with an option to renew for two years. Councilmember Hutcherson seconded the motion. Mayor Woods and Councilmembers Parker, Shanes, Rosas, Hutcherson, Owen, McGehee and Favila voted "yes" on the motion. None voted against. 10. Annual Report: Water Reclamation Plant. Minutes 99 0914 Page 4 of 5 Cynthia Williams, Superintendent of the Water Reclamation Plant gave a report on the wastewater treatment facility. 11. Open Forum: Hear citizen's requests and comments per Open Forum Policy. No one spoke on the Open Forum. 12. City Council Commercial - Rey Rosas. Councilmember Rosas spoke in favor of softball programs in the City. 13. Adjournment. Councilmember Owen moved to adjourn the meeting. Councilmember Hutcherson seconded the motion. The Mayor and all seven Councilmembers presented voted "yes" on the motion. The meeting adjourned at 9:20 p.m. Passed and approved on September 28, 1999. K'aren McBeth, City Secretary Minutes 99 0914 Page 5 of 5