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HomeMy WebLinkAbout99 0909 min MINUTES PLAINVIEW CITY COUNCIL WORKSESSION September 9, 1999 The Plainview City Council met in a regularly Worksession on Thursday, September 9, 1999, at the Plainview Convention Center. Mayor Woods called the meeting to order at 11:30 a.m. Councilmembers present were: Sam Parker-Precinct 1, Mary Jane Shanes-Precinct 2, Rey Rosas- Precinct 3, Mike Hutcherson-Precinct 4, Ross Owen-Precinct 5, Bobby McGehee-Precinct 6, and Irene Favila-Precinct 7. The notice and agenda of this meeting were posted in City Hall at 11:00 a.m. on September 6, 1999. Staff` members present were: Jim Jeffers-City Manager, John Castro-Director of Community Services, Dale Simpson-Director of Civil Service, Gary Glass-Fire Chief, Rick Cox-Service Center Superintendent, John Berry-Director of Public Works, Norman Huggins-Director of Finance, Wally Hatch-City Attorney, and Karen McBeth-City Secretary. Guests present were: Pete Strom, Brian Pohlmeier, Ken Douglass, Willis McCutcheon, Eddie Schultz, Tom Burres, and Beverly Gains. Also present were Mr. and Mrs. Arturo Lopez, Guy Cook, and Manuel Ayala. OPEN MEETING Pete Strom gave the Invocation. Review September 14, 1999 City Council Agenda. The following items on the September 14, 1999 agenda were discussed: 5. Zone Case 681 - Specific Use Permit. Ordinance No. 99-3228. An Ordinance authorizing the issuance of a Specific Use Permit to operate an Arcade in a Commercial General Business (C-3) Zoning District, address being 2410 and 2412 West 5th St.; Cumulativeness clause; Conflicts clause; Severability clause; And effective date. FIRST READING. Director of Community Services John Castro told the Council this Zone Case would go before the Planning and Zoning Commission on Thursday evening. He said the proposed establishment would have only electronic games, not a pool table. Zones Case 680 - Specific Use Permit. Ordinance No. 99-3226. An Ordinance authorizing the issuance of a Specific use Permit to operate a private club in a (C-3) General Commercial District, address being 3600 Olton Road; Cumulativeness clause; Conflicts clause; Severability clause; And efffective date. FIRST READING. Director of Community Services John Castro said the Planning and Zoning Commission would meet this evening to hear this Case. The private club will be located in the Days Inn motel complex and the owners have complied with all the requirements by the State to open a private club. Mr. Jeffers said the City has received numerous complaints from residents living on 99 0909 Worksession Minutes Page 1 of 3 Jefferson Street (directly behind the Days Inn) about the trash, dust, trucks parking and the parking of trailers for long periods. He said this is an opportunity for the City to help alleviate the complaints. The presence of debris (old, falling down fence) and trash can be removed. However, the City cannot require them to pave the back parking lot, but can require a solid fence be constructed to obstruct the view and buffer the noise. 7. Consider award of Depository Agreement for the City of Plainview. Director of Finance Norman Huggins told the Council that every three years the City requests RFPs for the Depository Agreement. The Hale County State Bank, Norwest Bank Texas, American State Bank and State National Bank of West Texas all submitted proposals. The Council discussed the proposals submitted. Staff made no recommendations. Consider request from the Fair Theatre Board of Directors of Hotel/Motel Tax funds for operating expenses. Mr. Jeffers said the Fair Theatre Board of Directors would be asking for $7,500 of Hotel/Motel Tax to help with annual operating expenses. 9. Consider award of fuel gas card bids. Director of Public Works John Berry reviewed the two proposals received. He said both were based on pump prices. The bid from United Farm Industries was $.05 off the posted price at their pumps (however, the City would have to apply for the Federal tax rebate), with one diesel location and one gasoline location; Douglass Oil bid $.01 per gallon discount off retail price (Douglass Oil would apply for Federal tax rebate), with two diesel locations and four gasoline locations. Staff recommended the bid from Douglass Oil. The contract will be for one year, with an option to renew for two additional years. City Council Reports. There were none. Review of draft policy on funding Social Programs. Mr. Jeffers said the last time this was discussed it was expressed that the policy should be less restrictive, but those applying for funding should be a 501(c)3 agency. He said it would be most beneficial, not only for the Council but also for the agencies applying to the City, to look at it one time per year and have it fit the budget process. Councilmember Shanes said she felt the applications should be in prior to budget time, because you could not give due consideration to an agency or project unless you knew the amount that was needed and the amount available for funding. Councilmember Owen said there should be some other restrictions besides just being a 501(c)3 non-profit, otherwise it would be automatic and the City would be covered up with requests for money. Councilmember Rosas suggested getting a list of agencies funded by the City now. Mayor Woods said he did not think social programs should be funded with ad valorem taxes. Mayor Woods said he felt there were some programs and projects that were justified, but not just a first come/first serve request line. He also said he was in favor of having the requests 99 0909 Worksession Minutes Page 2 of 3 prior to budget planning. Mr. Jeffers said the discussion of this topic would continue at the next Worksession. Review of TCA Franchise and rebuild of cable TV system. Pete Strom, local manager for TCA Cable TV, told the Council the rebuild is not yet done. He stated he hoped it would be finished by the end of November. Westgate, Westridge and LaMesa are not activated yet. TCA has been acquired by Cox Cable, and will have the capability of adding 88 channels plus the Internet. Customers are informed of changes by mail. Review of polling places for City of Plainview elections. City Manager Jeffers told the Council that in the last election the only problem at a polling place was at High School, where the City was pre-empted by the Senior Prom, and the polling place was put in another part of the building. Councilmember McGehee requested that the polling place for Precinct 6 be changed from the High School to the Senior Citizens Center. The City Secretary was instructed to bring this to the Board of Directors of the Senior Citizens Center for their approval. Consider Community Room plans for Seventh Street Park. This item was not discussed. Review of E. 70 Sewer main construction. In 1997 the City received a grant for putting in a sewer along E. 70. The City's policy is the same as it has always been, the property owner pays for water and sewer unless the City gets a Community Development Block Grant. A grant of this type must be used to assist low to moderate-income neighborhoods. The cost of the E. 70 sewer project will cost $571,148 and right-of-way $30,000. The original estimate of total cost was $376,000. There was a door-to- door survey conducted to determine if the neighborhood was 80% low-to-moderate income, which is required for the grant. The survey determined 86% of the area was low-to-moderate income. Mr. Manuel Ayala, 1515 E. 5~h St., stated he was told when the survey was taken that his property was included in the sewer project and now it is not. He said he was not happy with this outcome. Mr. Guy Cook, 1513 E. 5th St., said he had been inside the City limits many years prior to the US 70 annexation and he did not have water/sewer, and he was not included in this project. Mr. and Mrs. Arturo Lopez, 2011 E. Highway 70, did not want to be annexed. Mrs. Lopez said she was not interviewed during the survey, was not notified, and was never asked about either the annexation or the sewer project. Mr. Jeffers said the City has the grant and the City can proceed with the project or reject it. The City has a good start on this area of the City and will continue writing for grants to finish it. Not everyone could be included in the proposed project and anyone is welcome to meet with the City Manager on an individual basis for an explanation of why some were not included. Adjournment. The meeting adjourned at 2:05 p.m. Passed and approved on September 28, 1999 Secretary 99 0909 Worksession Minutes Page 3 0£3