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HomeMy WebLinkAbout99 0727 min MINUTES CITY COUNCIL MEETING City of Plainview July 27, 1999 The Plainview City Council met in a regularly scheduled council meeting on Tuesday, July 27, 1999, at 7:30 p.m. in the cafeteria of the Senior Citizens Center at 1107 Smyth Street, Plainview, Texas. The Council met in Pre-Session at 7:00 p.m. This meeting is a Precinct 6 Meeting. Mayor Lloyd C. Woods presided. Councilmembers present were: Sam Parker-Precinct 1, Mary Jane Shanes- Precinct 2, Rey Roses-Precinct 3, Mike Hutcherson-Precinct 4, Ross Owen-Precinct 5, Bobby McGehee-Precinct 6 and Irene Favila-Precinct 7. Staff members present were: Jim Jeffers-City Manager, Dale Simpson-Civil Service Director, John Castro-Community Services Director, John Berry-Director of Public Works, Wally Hatch-City Attomey, William Mull-Police Chief, Gary Glass-Fire Chief, and Karen McBeth, city secretary. Hale County Senior Citizens Association Director Helen Fields reported 122 citizens were in attendance. News media present: John Gunning-Plainview Daily Herald, and Wayland Baptist University television crew. OPEN MEETING Invocation - The Honorable Rey Rosas Pledge of Allegiance - Mayor Lloyd C. Woods 2. Recognitions - Mayor Woods read a proclamation for National Night Out. 3. Consent Calendar - Councilmember Irene Favila moved to approve the Consent Calendar as presented, with the exception of item (e), which is tabled. Councilmember Mike Hutcherson seconded the motion. The Mayor and all seven Councilmembers presented voted "yes" on the motion. a) b) c) d) e) f) Minutes of July 8, 1999 and July 13, 1999 were approved. Departmental Reports were accepted. Expenditures were approved. Excused Absences - None requested. Minutes 99 0727 ApProval of a contract with Parent's Place, Inc. to provide various services for the citizens of Plainview. This item was tabled, due to an unresolved insurance issue. North Joliet Speed Limit 35 mph - Ordinance No. 99-3222. An ordinance of the City of' Plainview, Texas, amending Section 24-158 of the Code of Ordinances to establish a maximum rate of sPeed for vehicles traveling Northbound and Southbound Page I of 5 on Joliet Street; Providing for a penalty; Cumulativeness clause; Conflicts cause; Severability clause; And effective date. Second reading. Approved. g) Ordinance No. 99-3224. An Ordinance amending Ordinance No. 98-3186 to appropriate funds within the Fire Department to finance completion of the S.Wo 3~a Fire Station and to finance needed repairs on equipment for the fiscal year 1998- 1999. Secondreading. Approved. h) Authorize the Mayor to execute the Texas Department of Health grants for the Itealth Department 1999-2000 fiscal year. The Mayor was authorized to execute required documents. i) Ordinance No. 99-3225. An ordinance of the City of Plainview amending Ordinance No. 98-3186 to appropriate funds in the Water and Sewer Fund in the 1998-1999 Budget to complete renovation of the Milwee Lift Station. Second reading. Approved. J) Reappoint Norman Wright to the Board of Directors of the Canadian River MUnicipal Water Authority. Norman Wright was reappointed. k) Approve application for funding to the Plainview Police Department through the United States Local Law Enforcement Block Grant program. Application was approved. REGULAR AGENDA 4. Precinct 6 Meeting. Hosted by Councilmember Bobby McGehee. Councilmember McGehee welcomed everyone to the meeting and thanked them for coming. He introduced the City Council and the City Manager Jim Jeffers. Mr. Jeffers introduced staff members. Councilmember McGehee asked if anyone present had any questions or comments. Lucile Davis, 1107 Yonkers, had a suggestion. She said the men who collected the trash might keep a notepad in the truck and write down code violations to be passed on to the appropriate department. Roy Allen, 1404 Holliday, asked if the City was going to have any "green" boxes? Mr. Jeffers said this question surfaces regularly. He explained that while Blue Boxes are used for items to be recycled, the Green Boxes would be for grass clippings and brush. If the City had Green Boxes, the contents would go to a composing facility and not into the landfill. Mr. Jeff.ers said the Green Box program and is too costly, but after 'the entire City has Blue Boxes, the Green Box idea may be revisited. Deryl Tapp, 1104 Dallas, said he had very poor water pressure at his home. He stated he hoped the City could do something about this in the near future. Mr. Jeffers said the waterlines in that area are Minutes 99 0727 Page 2 of 5 scheduled to be redone, probably beginning in the Spring of 2000. He said the cast iron pipelines laid in this area 50+ years ago was thought to last indefinitely. However, time has proved differently. This $3 to $5 million dollar project will be bid out sometime this winter. There were no further questions or comments and Councilmember McGehee thanked everyone for their participation. 5. Consider survey results on the proposed Westgate Park. Mayor Woods said he twoindividuals who originally requested and promoted a park in the Westgate subdivision have withdrawn their request and unless someone present wished to pursue this subject, the City will not pursue building a park in Westgate. The Mayor moved to dismiss the subject ora park in the Westgate subdivision. Councilmember Mike Hutcherson seconded the motion. No one spoke for or against this topic. Councilmembers Parker, Shanes, Rosas, Hutcherson, Owen, McGehee and Favila, and Mayor Woods voted "yes" on the motion. 6. Ordinance No. 99-3221. Zone Case//679. An ordinance amending the zoning map of the City of Plainview, Texas, rezoning of Lot 1, of the Shady lane Subdivision, address being 2010 E. 5tb Street, Plainview, Hale County, Texas from an (A) Agricultural Zone to a C-3, General Commercial Zone; Cumulativeness clause; Conflicts clause; Severability clause; And effective date. First reading. Director of Community Services John Castro reviewed the proposed ordinance. He showed a map of the area and explained this is a mobile home park and the owner is seeking rezoning so he can build a group of mini-storage units along the front of the property. The units will be built behind an existing row of trees and will afford the residents of the mobile home park, as well as on-lookers more privacy and a better view. The Planning and Zoning Commission recommended approval and received no objections to the zone change. Councilmember McGehee moved to approve Ordinance No. 99-3321 and Councilmember Rosas seconded the motion. Mayor Woods and Councilmembers Parker, Shanes, Rosas, Hutcherson, Owen, McGehee and Favila voted "yes" on the motion. None voted against. 7. Consider a contract for the use of the Softball Complex in Running Water Draw Regional Park. Mr. Jeffers explained that years ago, a non-profit Plainview Softball Association ceased to exist. At that time the YMCA took over managing the softball fields, which are city properties. Another group has asked to manage the facilities, and the YMCA has no objections. A proposal to manage the facilities was presented to him at 3:30 p.m. this afternoon, but the insurance issue was not adequately addressed. Mr. Jeffers said there are some options available to the Council: the first is to authorize the City Manager to negotiate an agreement, much like the City has with the Optimist Club for the baseball program, with LULAC to manage the softball fields. All of the money received would go to running a softball program and any overage would go toward scholarships for graduating seniors: a second option would be for the YMCA to continue management of the fields, however their board would have to approve: the third option is to table it until all questions are answered and an agreement is reached. Since the fall softball season is here, there is a sense of urgency. Minutes 99 0727 Page 3 of 5 Mr. David Mojica, president of the local LULAC chapter, addressed the Council. He said LULAC wants to sponsor a softball program with a softball committee and will undertake the care of three playing fields within Running Water Draw Regional Park. Mr. Mojica said the organization would pay for electrical service to the fields for the duration of their use by LULAC, including post season play. He said his organization would pay 25% of the cost for maintenance, repair and/or replacement of all lights. LULAC would prepare, maintain, and provide custodial services of the playing fields. LULAC will furnish a full schedule of all games, including tournaments to the Superintendent of Parks before the season begins. His organization will be responsible for the control of all participants, spectators, and users of the fields during the term of the lease; LULAC is asking authorization to operate a concession facility. Mr. Mojica said he understood the softball facility may be required for public use by the City of Plainview, however a two-week written advance notice would be required. He further stated the agreement would indemnify and hold the City harmless from any and all claims for injuries or damages to any person or property arising fi.om its use of the softball facilities. Within 30 days of completion of a contract with the City, LULAC will provide a financial statement listing the revenues and expenditures associated with LULAC's operations of the facilities. Any remaining funds, after expenses, will go toward the LULAC scholarship funds that are awarded to graduating Plainview High seniors. A list of current officers, the name and phone number of persons responsible for carrying out the contract will be provided. Mr. Mojica said his organization and the softball committee are willing and anxious to work with the City in formulating a good, workable relationship to establish a good softball program for Plainview. Mr. Abel Gallardo told the Council he had spoken with the American Softball Association regarding an insurance policy for LULAC. He said he has spoken with other insurance agents and is willing to work with the City in acquiring the appropriate insurance coverage. Since time is a factor, he said he is working diligently on getting an insurance policy. Mayor Woods said he understood how critical time is in getting an agreement worked out for someone to handle the fall softball program. Mayor Woods moved the City Manager be authorized to negotiate and sign an agreement with LULAC, and if unable to in a timely manner, to sign with theYMCA. Councilmember Rosas seconded the motion and moved to amend the motion to state the agreement with LULAC will be for one year and with an option to negotiate for a longer term. Councilmember Parker seconded the motion to amend. The Mayor and Councilmembers Parker, Shanes, Rosas, Hutcherson, Owen, McGehee and Favila voted "yes" on the amendment. None voted against. On the original motion, as amended, Councilmembers Parker, Shanes, Rosas, Hutcherson, Owen, McGehee, Favila and Mayor Woods voted "yes." None voted against. 8. Annual report on Fire Department and EMS. Fire Chief Gary Glass gave a report on the Fire and EMS departments. 9. Open Forum. Hear citizens requests and comments per Open Forum Policy. No one spoke. Minutes 99 0727 Page 4 of 5 10. City Council commercial - Mayor Lloyd C. Woods. Mayor Woods praised all the volunteers in the City. He commended many organizations, beginning with Meals-On-Wheels and included United Way, and all the service agencies it funds. 11. Adjournment. Mayor Woods moved to adjourn the meeting. Councilmember Owen seconded the motion and the vote was unanimous to do so. The meeting was adjourned at 8:42 p.m. Passed and approved on August 10, 1999. Karen McBeth, city secretary Minmcs 99 0727 Page 5 of 5