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HomeMy WebLinkAbout99 0223 min MINUTES CITY COUNCIL MF, ET1NG City of Plainview February 23, 1999 The Plainview City Council held a meeting at 7:30 p.m., Tuesday, February 23, 1999 in the Council Chambers of the Ptainview City Hall at 901 Broadway. The Council met in Pre-Session at 7:00 p.m. The Notice and Agenda for this meeting were posted in City Hall on February 17, 1999 at 5:00 p.m. Mayor Lloyd C. Woods presided. Councilmembers present were: Sam Parker-Precinct 1, Mary Jane Shanes-Precinct 2, Mike Hutcherson-Precinct 4, Ross Owen-Precinct 5, Bobby McGehee-Precinct 6, and Irene Favila-Precinct 7. Councilmember Rey Rosas-Precinct 3 was absent. Staff members present were: Jim Jeff'ers-City Manager, John Castro-Director of Community Services, John Berry-Asst. Director of Public Works, Wally Hatch-City Attorney, Norman Huggins-Director of Finance, Gary Glass-Fire Chief, Dale Simpson-Civil Service Director, Cindy Gasaway-Main Street Coordinator, Rick Cox-Street and Traffic Superintendent, William Mull-Police Chief, and Karen McBeth-city secretary. News media present: Richard Orr-Plainview Daily Herald. OPEN MEETING Invocation - The Honorable Lloyd Woods Pledge of Allegiance - Councilmember Ross Owen 2. Recognitions - There were none. 3. Consent Calendar - Mayor Woods asked if there were any items that needed to be pulled from the Consent Calendar? Mr. Dennis Dillon of O'Tool requested that Item (e) 1. Award of bid on sprinkler irrigation supplies for City parks be pulled for discussion. Mayor Woods said it is pulled. Councilmember Ross Owen moved to approve the remainder of the Consent Calendar as presented and Councilmember Irene Favila seconded the motion. The motion carried unanimously with six Councilmembers and the Mayor voting "Yes" on the motion. None voted against. a) b) c) d) e) Minutes of February 4, 1999 and February 9, 1999 were approved. Departmental Reports were accepted. Expenditures were approved. Excused Absence was granted Councilmember Rey Rosas for this meeting. Consider award of bids: 2. Milwee wastewater lift station improvements. Bids were received from Holloman Construction Company for a base bid of $302,965.00 and an alternate bid (with generator) of Minutes February 23, 1999 Page 1 of 4 $338,462.00; Rhode Construction Co. for a base bid of $384,966.00 and an alternate bid (with generator) of $416,701.00; Triple L Utilities for a base bid of $300,000.00 and an alternate bid (with generator) of $332,000.00; and Utility Contractors of America for a base bid of $496,000.00 and an alternate bid (with generator) of $566,000.00. The bid was awarded to Triple L Utilities in the amount of $300,000.00, base bid only. Item (e) 1. Consider award of bids for sprinlder irrigation supplies for city parks was discussed. Mr. Dillon of O'Tool told the Mayor and Council he bid Weathermatic sprinklers, which his company carries. He said it is a good brand. The controller, valve and sprinkler compare with Rainbird and Hunter. His bid was lower than the bids offered by the two other bidders. Mr. Dillon stated he felt he should receive the bid. Rusty Reese, Parks Superintendent, explained the specifications of the request for bids identified certain characteristics built in the Rainbird and Hunter sprinklers and the Weathermatic did not have these. These characteristics were specifically identified in the bid specifications and these characteristics make repairing and/or replacing parts on the sprinklers easier. Mr. Reese said O'Tool received the same bid specifications as everyone else. He said his experience with Weathermatic was it was not equal to Rainbird or Hunter sprinklers and he recommended the bid be awarded to Western Industrial, who met aH the specifications. Councilmember Shanes asked Mr. Reese what type we now have? Mr. Reese said Hunter and some Toro. Mayor Woods moved to award the bid to Western Industrial and Councilmember Owen seconded the motion. The motion carded with Mayor Woods and Councilmembers Parker, Shanes, Hutcherson, Owen, McGehee and Favila voting "Yes" on the motion. None voted against. Bids received were from O'Tool in the amount of $49,185.74 but did not meet specifications; Watermaster submitted a bid in the amount of $50,498.71 and Western Industrial bid $49,948.15. Western Industrial was awarded the bid. REGULAR AGENDA ITEMg Zone Case 672. Ordinance No. 99-3206. An Ordinance amending the zoning map of the City of Plainview, Texas to rezone property located at 2009 E. 5t~ Street from an Agricultural (A) Zone to a General Commercial District (C-3); Cumulativeness clause; Conflicts clause; Severability clause; And effective date. Second reading. Mayor Woods introduced Ordinance No. 99-3206. He asked if there were any questions? There were no questions. Councilmember McGehee moved to approve Ordinance No. 99-3206. Councilmember Owen seconded the motion. Mayor Woods and Councilmembers Parker, Shanes, Hutcherson, Owen, McGehee and Favila voted "Yes" on the motion to approve. None voted against. 5. Consider award of bids for Fire Station. Dale Simpson, Civil Service Director, said the bids for the proposed new Fire Station were opened on February 17th, and he, Gary Glass and James Robison were present. The bids tabulated as follows: Pharr & Co. with a base bid of $810,000 with alternate overhead doors of $750 and a storm shelter of $10,600; Knox, Gailey & Meador with a base bid of $819,819, alternate doors $5,700, and storm shelter of $7,000; Kelly Wood Company with a base bid of $882,000, alternate doors $22,869, and storm shelter $10,081; Southwest General Contractors with a base bid of $825,307, alternate doors $22,925, and storm shelter $5,448; Sunwest Minmes February 23, 1999 Page 2 of 4 Construction with a base bid of $843,365, alternate doors deduct $1,353; storm shelter $5,774; Reynosa Construction with a base bid of $848,926, alternate doors $5,500, storm shelter $11,500; Bison Industries with a base bid of $848,900, alternate doors $5,000, storm shelter $9,100; Vinson Construction with a base bid of $814,691, alternate doors $5,729, storm shelter $5,985; Corporate Builders with a base bid of $839,000, alternate doors $8,000, storm shelter $8,900; Plains Builders with a base bid of $819,400, alternate doors $768, storm shelter $7,093; and Commercial Industrial Builders submitted a "no bid." Mr. Simpson told the Council the recommendation of the staff.was the Pharr & Company base bid of $810,000 plus the storm shelter of $10,600 for a total bid of $820,600. Councilmember Owen made the motion to award the bid to Pharr & Company for a total of $820,600 (base bid plus storm shelter) and Councilmember Hutcherson seconded the motion. The Mayor and Councilmembers Parker, Shanes, Hutcherson, Owen, McGehee and Favila voted "Yes" to the motion. None voted against. Councilmember Shanes asked what the new Fire Station will mean to the city? Fire Chief Gary Glass said at present the city has some very expensive equipment sitting out in the weather in various locations, with the new Fire Station this equipment will be inside and protected from the damaging elements. With the city growing to the Southwest, and studying accessibility to all parts of town via 1-27 and access roads, it was determined the locale at 3405 Southwest 3rd to be the best building site for a new station. This will supplement the Central Fire Station on E. 6~ Street and the Quincy Street Station. Mr. Glass said this location should cut several minutes off response time to any part of town. Both existing stations are close to 50 years old and there is no room to build on to either station. Mayor Woods asked how long it would take to build? Mr. Simpson said 240 days. Mr. Owen asked what else has been done toward the building of this new station? Mr. Simpson said that to date the City has purchased the lot at 3405 Southwest 3rd for $66,000; had it appraised for $350; soil tested for $1,890; advertised for bids for $139.18; purchased utilities for $7,239.31; paid Texas Department of Licensing & regulation $570; and the architect/engineer fee of $30,090.50. Mr. Simpson told the Mayor and Council that four businesses in Plainview will get to do subcontract work on the new Fire Station. o Consider approval of a Resolution by the City of Plainview, Texas, prescribing the form and substance ora contract for the pre-payment of the obligations to the United States of America incurred in connection with the construction of the Canadian River project, and authorizing the Mayor and city secretary to execute said contract on behalf of the City Council. Mr. Jeff.ers told the Council the Canadian River Municipal Water Authority needs the Council's approval as a member city to pay offthe debt to the United States Bureau of Reclamation earlier than originally scheduled. This debt was incurred with the construction of the dam, lake, and water system. When this debt is prepaid, the Authority will own it. Councilmember McGehee asked if the Authority will issue bonds to pay this debt? Mr. Jeffers said yes. Councilmember McGehee moved to approve the resolution for pre-payment of the obligations and authorize the Mayor and city secretary to execute said contract on behalf of the City Council. Councilmember Owen seconded the motion. Mayor Woods and Councilmembers Parker, Shanes, Hutcherson, Owen, McGehee and Favila voted "Yes" to the motion. None voted against. 7. Annual report from the Street and Traffic Control departments. Rick Cox, Superintendent Minutes February 23, 1999 Page 3 of 4 of Streets and Traffic, reported that while last summer was very hot and dry, this was both good and bad. It was good because the City saved considerable money not having to spray aerially for mosquitoes, but it was not good because the high volume of traffic on the streets coupled with the excessive heat caused the freshly seal coated streets "bleed" profusely. He asked the State to advise of any solution to this problem, and they said primarily it was heat. However, for this next seal coat season he is looking into using coated rock, or an emulsion applied to the rock, and other possible solutions. He said the new chemical storage facility is in its final stages of planning and we will be able to continue storing the mosquito spray chemical, but the State and Federal mandates have increased the cost for licensing and education to use the chemical spray. Mr. Cox said there are two new solar traffic signals at 24~ & Joliet and he recommended the City use solar traffic signals in the future for any new signals or replacement of old ones. He reported the street signs suffered from the heat also and faded out considerably. While his department is behind on repairing/replacing these signs, they continue to work on them. This year his department removed all of the underground fuel storage tanks and this was accomplished by the State mandated deadline and soil samples have been sent off for testing. Two new traffic signals are scheduled to be installed; one at 20th & Yonkers, and one at 24th & Joliet. Councilmember Owen asked Mr. Cox which street or streets, in his opinion, needed the most attention? Mr. Cox said 24th Street, particularly North of Quincy. Mayor Woods stated the City hopes to get Texas Department of Transportation to designate 24~ Street a State roadway, but this is in the future. 8. Open Forum. Hear citizens requests and comments per Open Forum Policy. No one spoke. 9. Consider appointment to the Board of Adjustment. Mayor Woods told the Council an application for the Board of Adjustment has been submitted by Max Browning. Mr. Browning is qualified to hold such a position as an alternate member on the Board. Mayor Woods moved to appoint Mr. Browning as an alternate on the Board of Adjustment. Councilmember Hutcherson seconded the motion. Mayor Woods and Councilmembers Parker, Shanes, Hutcherson, Owen, McGehee and Favila voted "Yes" on the motion. No one voted against. 10. Adjournment. Councilmember Owen made the motion to adjourn the meeting and Councilmember Hutcherson seconded the motion. The motion carried unanimously among the Mayor and six Councilmembers present. The meeting was adjourned at 8:00 p.m. Passed and approved on March 9, 1999. Karen McBeth, City Secretary Minutes February 23, 1999 Page 4 of 4