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HomeMy WebLinkAbout99 0218 min MINUTES CITY COUNCIL WORK SESSION February 18, 1999 The Plainview City Council met in a Work Session at 11:30 a.m. on Thursday, February 18, 1999 at the Plainview Convention Center. The notice and agenda for this meeting was posted in City Hall on February 12, 1999 at 5:00 pm. Mayor Lloyd C. Woods presided. Councilmembers present were: Sam Parker-Precinct 1, Mary Jane Shanes-Prednct 2, Rey Rosas-Precinct 3, Ross Owen-Precinct 5, Bobby McGehee-Precinct 6 and Irene Favila-Precinct 7. Cotmcilmember Mike Hutcherson-Precinct 4 was excused from this meeting. Staff members present were: Jim Jeffers-City Manager, Cindy Gasaway-Main Street, John Castro-Director of Community Services, Rusty Reese-Parks Superintendent, Dale Simpson-Civil Service Director, Gary Glass-Fire Chief, John Berry-Ass[ Director of Public Works, Pat Hemandez-Municipal Judge, Will Mull-Police Chief, Wally Hatch-City Attorney, Norman Huggins-Director of Finance and Karen McBeth-city secretary. News media present: Richard Orr-Plainview Daily Herald. Guests present: John Dunsmoor of Quinker Management & Research, 109 West 7t~ Street. 1. Councilmember Sam Parker gave the Invocation. 2. Review City Council Agenda for February 2:3, 1999. The following items from the agenda were discussed: Item (e) 1. on the Consent Calendar. Consider award of bid on sprinkler irrigation supplies for City Parks. Rusty Reese, Parks Superintendent, explained one of the three bids received for these supplies did not meet specifications set out in the bid packets. The O'Tool company from Lubbock does not meet specifications. The product they bid is more difficult to adjust, equally difficult to repair and are more easily tampered with when in use. The sprinklers cannot be turned off* individually. The valves O'Tool bid are not dealer franchised and present warranty problems. These sprinkler irrigation supplies are for six projects, and could mean a lot of problems. These type problems are precisely why the precise kind and type of sprinklers desired were so carefully specified in the bid request. Councilmember McGehee asked if the type of sprinklers specified used less water? Mr. Reese said yes, they will reduce consumption by ten percent. Mr. Jeff*ers told the Council if they thought they all met specifications, they should reject all bids and re-bid them so others may bid a lesser product. Item (e) 2. Milwee wastewater lift station improvements. Assistant Director of Public Works John Berry reviewed the bids and said city staff*recommends the bid be awarded to Triple L. They are the lowest bidder and have been used before. The lift station needs the pipe reworked, the pumps replaced and controls replaced. Mr. Jeff*ers said the City is not considering a generator at this time, but will have the wiring done to run a portable generator which can be used at other locales. Mr. Berry said repairs would begin as soon as contracts are signed. The work may take up to a year to complete. C:\MyFiles\Work Session Min utes\99 0218 wsmin.wpd Page 1 of 3 5. Consider award of bids for Fire Station. Dale Simpson distributed bid tabulations for construction of Fire Station #3. Staff recommends the bid be awarded to Pharr & Co. Their bid is the lowest and they have a good reputation. The City of Lubbock used them and were well pleased. Staff is recommending the base bid plus the above ground storm shelter, which will be used as a computer room also. Pharr & Co. has supplied a subcontractor list and four of them are Plainview contractors. Mr. Simpson said to date the City has spent $106,278.99 on pre-construction costs, including land acquisition.. Mayor Woods asked if all bidders submitted bid bonds? Mr. Simpson said yes. Councilmember Owen asked when construction would begin? Mr. Simpson said within thirty days. Owen asked if the building had a pitched roof?. Simpson said yes. Councilmember Rosas asked if there was a fire training center? Simpson said no. Councilmember Favila asked if the City could change its mind about building the station? Mr. Jeffers said the Council can reject all bids. Councilmember Rosas asked if we have to build it? Mr. Jeffers said the Insurance Services Office (I. S.O.) of the State says a new station would help with insurance ratings. Mayor Woods said the new station is needed. It will allow better coverage of the entire City by the fire department. Mr. Simpson said the location was determined by I.S.O. for fire ratings. Councilmember Favila stated all the street improvements won't get done if the fire station is built, and the streets need more attention now. Councilmember Shanes asked if there were enough firefighters to staff three stations? Fire Chief Glass said yes, but he will always ask for more firefighters. Councilmember McGehee asked how much landscaping will be required? Simpson said down the side and back. ' Consider approval of a Resolution by the City of Plainview, Texas, prescribing the form and substance of a contract for the pre-payment of the obligations to the United States of America incurred in connection with the construction of the Canadian River project, and authorizing the Mayor and city secretary to execute said contract on behalf of the City Council. Mr. Jeffers explained the Canadian River Municipal Water Authority is in a position to pre-pay the debt to the Bureau of Reclamation for construction of the infrastructure of the CRMWA As a member city of the authority, the city must agree to the pre-payment and determine how it wants to participate in such, either by participating in the sale of bonds by the Authority, or to pay its share outright After such prepayment is made the Authority will own all the infrastructure (dam, lake, aqueduct). By participating in the bond sales by the Authority, it will reduce the City's debt by about $6,000 per year. 3. City Council reports. There were none. 4. Paving Phase Two. Jim Jeffers told the Council there was $1.4 million dollars available to repair city streets. To repair all the streets in town would cost $20, or possibly $30, million dollars. The Council has been given a list of the streets they have prioritized and the estimated cost of each street repair. He said the dips in brick streets can be repaired in house. The repairs to the brick streets will require approximately $100,000 in special equipment. The residential streets will need to be C:\MyFiles\Work Session Minutes\99 0218 wsmin.wpd Page 2 of 3 considered for assessment. Councilmember Favila asked what can be done to 24th Street? Mr. Jeffers said it would cost $12 million to reconstruct and the State continues to study it. Councilmember Parker asked about 11th Street, from Columbia to Quincy? Mr. Jeff.ers said it must be rebuilt. Councilmember Rosas asked if the medians on 11~ Street will be removed? Mr. Jeff.ers said that will need to be studied and determined along with the whole 11th Street reconstruction. Councilmember Owen asked what determines assessment? Mr. Jeffers said a survey using a state formula, and then the Council will make the determination. Councilmember Owen stated he felt we should concentrate on the busiest streets. He said a bond issue might be required, but he believed the main thoroughfares should be done first. Councilmember McGehee asked about the drainage problem on 14t~ Street, and what do we need to do? John Berry said most of that area drains under the railroad through a culvert, and as soon as the curb and gutter are in place it will drain to 15th Street. Councilmember McGehee asked if the proposed $70,000 for Smyth Street on the Wayland campus included taking out the present street? Mr. Berry said yes, it includes removing the existing street, building two 31 foot streets and a median between them. Director of Finance Norman Huggins told the Council if they wanted to consider a bond issue at this time, there is a low interest rate, 4.5% to 4.75%. Councilmember Rosas said we should repair and pave the residential streets first. Mr. Jeff.ers said we may do some residential streets in house and this will be studied further. 5. Review of Park Improvement recommendations by the Parks Advisory Commission. Mr. Jeffers said the Parks Advisory Commission has recommended a park be developed in the Westgate Addition; four park benches be added to Lakeside park; and three park benches be added to Frisco Park. The Westgate property owners have said they would match $1 for $1 the amount the City puts into a park for their neighborhood. If we proceed, it will take $25,000 to build a park. The neighborhood can raise more money if they wish. For the Lakeside Park any improvements we make must be met with approval of the Plainview Independent School District. Councilmember Favila said she felt more than four park benches were needed at Lakeside, and more than two were needed at the Frisco Park. Mr. Jeff.ers said the Frisco Park was small and it would be easy to add two extra benches. Councilmember Rosas said the Frisco and Lakeside Parks needed more trees also. Councilmember McGehee asked how many gallons of water it would take to water a new pai-k in Westgate? Rusty Reese said it would take about 2,800,000,000 gallons of water a year. The consensus was to proceed with the Parks Advisory Commission recommendations for all three parks. Mr. Jeffers said he would contact the school district regarding the mutual park grounds. 6. Review of Outlet Mall recruitmem efforts. Mr. Jeffers said efforts to recruit an outlet mall continue. The meeting adjourned at 1:07 p.m. Passed and approved on March 9, 1999 Karen McBeth, city secretary C:\MyFiles\Work Session Minutes\99 0218 wsmin.wpd Page 3 of 3