Loading...
HomeMy WebLinkAbout05 1122 min434 The Plainview City Council met on November 22, 2005 at 7:00 p.m. in the City Council Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting was posted in City Hall at 8:30 a.m. on November 18, 2005. Mayor John C. Anderson presided. Councilmembers present were: Kelvin Tipton-District 1, Belinda Pena-Distdct 3, John N. Bertsch-District 4, Ron Trusler-Distdct 5, Wendell Dunlap-District 6 and Roland Nash-District 7. Councilmember Mary Jane Shanes-District 2 was absent. Staff members present were: Greg Ingham-City Manager, John Berry-Director of Public Works, John Castro-Director of Community Services, Leslie Pearce-City Attorney, Dale Simpson-Director of Civil Service, Gary Glass-Fire Chief, Will Mull-Police Chief. Brice Clements-Engineer and Belinda Hinojosa-City Secretary. Guests present: Tom Aday, Brad Ramsower, Brian Pohlmeier, David Evans, Sheron Collins. Jim Collins, Fred Herring, Emma Herring, James Odom and Maurry Powe Mayor John C. Anderson delivered the invocation. Councilmember Kelvin Tipton led in the Pledge of Allegiance. Councilmember Tipton moved to adopt the consent calendar. The motion was duly seconded by Councilmember Dunlap and carded by unanimous vote. Items approved on the consent calendar included approval of the minutes of November 8, 2005 and November 17, 2005. The Council approved the financial reports. Brian Pohlme~er of 4202 W. 3% President of the Plainview/Hale County Industrial Foundation presented their Annual Report. He thanked the City for their support and active participation. Greg Ingham, City Manager presented information regarding the Plainview Country Club Convention Center. He stated the City has been asked to provide funding. The City owns the property and has a umque relationship with the Country Club. The financial situation for the Country Club has changed. They have retained a consultant, Bill D'Alessandro with Hospitality Consulting, to look at and identify weaknesses in the system, and recommend possible changes to the operation and improve utilization of the facility. Following are some of the major recommendations. Identity and Marketing Recommendations Re-brand the Convention Center/Golf Course. Change the Designation of the Convention Center to the Civic Center. Change the Golf Course Signage and add signage regarding operation of the Public Golf Course. Establish Direct Phone lines for both Municipal Golf Course ~nd Civic Center. Establish a Marketing Plan for the Civic Center to be administered by the Convention and Visitors Bureau (CVB). Coordinate efforts with the Plainview Country Club (PCC) to promote the facility. The PCC must be the onsite representative of the City's marketing efforts. City needs to be more proactive in regards to the Civic Center. A concerted effort by the City must be made to make the Civic Center a community gathering place. City Council Minutes November 22, 2005 Page 1 of 7 Food and Beverage Service Recommendations City of Plainview should allow the PCC to adopt an Open Catering policy in regards to the Food & Beverage operations at the Convention Center/Country Club. Set a date of January 1, 2006 as the commencement date for the new catering policy. City and PCC work together to establish qualifications for approved caterers and create a list of such caterers for the public. Authorize the PCC to be the exclusive caterer for any and all alcoholic beverage service according to TABC regulations. Require the PCC to treat beverage services as a contract for catering, subjecting the PCC to the same rules, policies, and fees as all other caterers under the Open Catering policy. Designate PCC as the sole operations manager of the Convention Center and Golf Course with responsibility to monitor all caterers' activity. Schedule an Open House for all local and area caterers. Golf Course Recommendations Create a marketing plan for the golf course to promote greater public play. Sponsor more local tournament for the public. Build future golfers. Set specific hours of operation for the public golf course Explore other revenue sources such as greater food and beverage access to public golfers. Recognize that the financial contribution of the PCC memeers plays a significant role in paying the expenses of the golf course. This means the City of Plainview must work with the PCC to create the greatest value for its membership which means the PCC should have flexibility to set playing times, Members only playing times etc to encourage membership. PCC membership supports almost 50% of overall expenses. Administrative Recommendations The City designates the Plainview Country Club as the operations manager for the public facilities and requires the PCC to designate an individual as the Civic Center Manager with clearly specified duties and responsibilities. Establish a dedicated phone line for the Civic Center and publish it under its own listing. City Staff and PCC Board should cooperate on creating formal Booking Procedures for use of the Civic Center. Financial Recommendations City eliminates all expenses related to Food & Beverage sales by cooperating with the PCC to adopt an Open Catering policy. Adopt a 15% Service fee to be charged to all approved caterers for useof the facility. Cif.¥ will in essence pay the PCC an administrative fee to operate the Civic Center under the new guidelines. An audit of current operating expenses, 4,3,5 City Council Minutes November22,2005 Page 2of7; 4 6 including the time spent administering the Civic Center will be necessary to determine the funding level required. City needs to address the fact that a subsidy for the upkeep and maintenance of the golf course needs to be addressed. A more aggressive marketing approach which increases public use may eliminate the need for a subsidy in the future. The PCC Board must make a determined effort to get its cost control issues in order so that membership revenues may be applied appropriately to expenses. The PCC Board should hire a General Manager to provide additional leadership, accountability, and vision in the operation of the facility. The PCC Board must seek new revenue sources by increasing value to its membership and look for new avenues of revenue in the public portions of the facility. Priority Recommendations City of Plainview should allow the PCC to adopt an Open Caterin,q policy m regards to the Food & Beverage operations at [he Convention CentedCountry Club. Set a date of January 1, 2006 as the commencement date for the new caterinq ~olicv. The City designates the Plainwew Country Club as the operations manager for the public facilities and requires the PCC to designate an individual as the Civic Center Manager with cleady specified duties and responsibilities. Establish a Marketing Plan for the Civic Center to be administered by the Convention and Visitom Bureau (CVB). Coordinate efforts with the Plainwew Country Club (PCC) to promote the facility. The PCC must be the onsite representative of the City's marketing efforts. Re-brand the Convention Center/Golf Coume. Mayor Anderson asked for public comment. There was no public comment. Mayor Anderson recommended that the City take no action tonight. He appointed Kelvin Tipton, Belinda Pena and himself as Chairman along with Greg Ingham as an ex officio member of the committee to meel with the executive officers of the Country Club. Brice Clements, Engineer presented information on the hike/bike trail. There has been a one year delay on the construction because Texas Department of Transportation decided to conduct an archaeological survey on a portion of the trail. Them was nothing found and the City was given the go ahead to proceed with the project. Because of the delay, the cost to construct has increased and he is recommending that a portion of the trail from Kidsville loop at Ennis to Travis Street be deleted since this ama is already paved. Mayor Anderson asked for public comment. James Odom of 3509 Kirchwood Drive asked if individuals would ride in the street? He was advised yes. Councilmember Bertsch asked if there would be funds available in the future. Mr. Clements stated there would be funds available and that the City may try to get an additional grant to complete the improvements along this part. City Council Minutes November 22, 2005 Page 3 of 7 Councilmember Bertsch moved to approve the change in the hike/bike trai~ as outlined by Mr. Clements, Engineer. The motion was duly seconded by Councilmember Trusler and carried by unanimous vote. Belinda Hinojosa, City Secretary presented for consideration Resolution R05-153, a Resolution of the City Council of the City of Plainview, Texas, casting votes for the Hale County Appraisal District Board of Directors. This Resolution casts the City's 1,504 votes for Bobby McGehee to serve on the 13 member Hale County Appraisal District Board of Directors for a term of two years. There was no public comment. Councitmember Tipton moved to approve Resolution R05-153. The motion was duly seconded by Councilmember Pena and carried by unanimous vote. Gary Glass, Fire Chief presented information on purchase of fire truck. He stated the last fire truck pumhased was in 1999. If the City goes through HGAC, we could get a 2006 Kenworth/Pierce Fire Engineer at a cost of $269,488.00. By prepaying the City would save $6,591 with a final price of $262,$97. $265,000 was included in the budget for the purchase of the truck and another $10,000 for equipment. Chief Glass said there might be a slight variation in this number because he would like to use the remaining dollars for additional equipment on the truck such as a high pressure foam system. Mayor Anderson asked for public comment. James Odom asked for the cost of the foam. Chief Glass advised that foam was already being used and there would not be an additional charge for this. He did not have the cost figures handy. Councilmember Tipton asked how many more fire trucks would be needed. Chief Glass stated this would replace a 1972 MAC and one additional fire truck would be needed. Councilmember Trusler moved to approve the purchase of fire truck at price outlined in presentation by Chief Glass. The motion was duly seconded by Councilmember Nash and carried by unanimous vote. Will Mull, Police Chief presented for consideration the award of bids for the five 2006 Police Sedan Vehicles and one 2006 Crew Cab 4 door Full Size Pickup half-ton. The following bids were received: 4.3.7 City Council Minutes November 22, 2005 Page 4 of 7 438 Jack Morris Ford ~;110,483.75 $27,066.75 3137,550.50 Each ~22,096.75 Gardner Chevrolet ~95,515.65 $23,269.00 3118,784.65 Each ~;19,103.13 Plainview Dodge ~;116,995.00 No Bid ~;116,995.00 Each ~;23,399.00 Hall Buick ::)id Not Meet Specifications Chief Mull stated it is his recommendation the bid is awarded to Bob Gardner Chevrolet. This is $7,784.65 over budget which will require a budget amendment. Councilmember Tipton asked if we balanced things out. Greg Ingham, City Manager said such would be looked at. Councilmember Bertsch moved to award the bid for the five 2006 Police Sedan Vehicles and one 2006 Crew Cab 4 door full size Pickup half-ton to Bob Gardner Chevrolet. The motion was duly seconded by Councilmember Pena and carried by unanimous vote. Will Mull, Police Chief presented for consideration the award of bids for one 2006 Extended Cab Full Size Pickup half-ton for Fire Department. The following bids were received: lack Morris Ford $25,647.75 Without Light Bar Gardner Chevrolet $22,174.78 Without Light Bar Hall Chevrolet Did Not Meet Specifications Chief Mull stated it is his recommendation the bid is awarded to Bob Gardner Chevrolet. The cost of the light bar would be $1,600 bringing the total cost for the pickup at $23,774.78. This is $2,974.78 over budget. Councilmember Dunlap moved to award the bid for one 2006 Extended Cab full size pickup half-ton for the Fire Department to Gardner Chevrolet. The motion was duly seconded by Councilmember Trusler and carried by unanimous vote. Brice Clements. Engineer presented for consideration the approval of the Final Plat of Carver Heights Addition, Unit No. 3, Plainview, Hale County, Texas. He stated the Preliminary Plat was reviewed by the Planning & Zoning Commission and the Council. City Council Minutes November 22, 2005 Page 5 of 7 All requirements have been made. The property is located south of 24th Street and North of Bullock and East of Sam Hearn Street. The Final Plat is submitted with two lots. The following corrections have been made: · Include submittal date Provide legal description · Show scale · Show North Arrow · Provide names and property lines of all adjoining property · Show required building set back lines · Dedication for' Sam Hearn Street along east end of property from end of existing street to property corner The following has been submitted: · Dedication Deed · Fifteen prints ,of the Final Plat · Payment of $106.00 submission fee · Tax receipts/certificates and assessment lien releases · Payment of county recording costs of $49.00 · Engineering [~lans for curb and gutter along Bullock Street and sewer in easement and along Sam Hearn Street · Letter of Credit for $20,500 for proposed improvements, including curb along Bullock Street and sewer in easement and along Sam Hearn Street · Easement for alley · Deed for utilities along North side of property · Guarantee of payment for developing West half of Sam Hearn Street along East end of property end of existing street to property corner. All corrections have been made and all documents have been provided. Staff recommends approval. Mayor Anderson asked for public comment. Jimmie Collins of 1300 W. 32nd thanked everyone for working with them so diligently and said they will cooperate however they need to. Councilmember Tipton moved to approve the final plat. The motion was duly seconded by Councilmember Trusler and carried by unanimous vote. John Castro, Director of Community Services presented for consideration upon first reading Ordinance No. 05-3459, an Ordinance amending the zoning map of the City of Plainview, Texas for rezoning Lots 5-6 and East One-half of Lot 7, Block 53, College Hill Addition from a Commercial Retail (C-2) Zoning Distdct to a Commercial General Business (C-3) Zoning District~ same being 2104 West 5th Street, City of Plainview, Hale County, Texas, cumulativeness clause; conflicts clause; severability clause; and effective date. He said this is the request of Maurry Powe to rezone from C2 to C3 and put in a car lot. The Planning and Zoning Commission has looked at and recommends approval. He stated City ordinance requires there be 14 spaces. 439 City Council Minutes November 22, 2005 Page 6 of 7 440 Mayor Anderson asked for public comment. James edom stated he did not object to this. but that he owns seven pieces of adjoining property and he did not receive notice. Mr. Castro advised that it was sent out to the adjoining property owners and he would check where Mr. Odom's notices were mailed. Maurry Powe of 1104 S. Westridge Road thanked the Council for their time. He stated he and Brent Ramsower are partners and plan on having two businesses on the property - Cleaning Service of Plainview and Auto Acceptance of Plainview. He stated he had been n the car business for eight years and would be selling mid-line cars from $3,000 to $12,000. Discussion was had on how many care Mr. Powe could display. Mr. Castro advised that there could be 14 vehicles on display at the maximum. It was brought up that several car lots were not in corn pliance. U pon questioning from Council as to whether thal was parking spaces or display vehicles, Mr. Castro agreed to review the ordinance and get back to the Council at the next meeting. Councilmember Trusler moved to approve Ordinance No. 05-3459 upon first reading. The motion was duly seconded by Councilmember Tipton and carried by unanimous vote. Councilmember Trusler moved to go into closed session to deliberate the appointment, em ployment: evaluation, reassignment, duties, disci pline or dismissal of a public officer or employee, or to hear a complaint or charge against an officer or employee. [Tex. Gov't. Code Section 551.074]. City Manager Evaluation The meeting was recessed at 8:31 p.m. The Council came back into open session at 9:05 p.m. Mayor Anderson moved to increase the City Manager's salary by $3,250 per year and renew the original contract under the same terms that it was at that time. The motion was duly seconded by Councilmember Dunlap and carried by unanimous vote. There being no further business, Mayor Anderson adjourned the meeting at 9:07 p.m. Belinda Hinojosa City Secretary City Council Minutes November 22, 2005 Page 7 of 7