HomeMy WebLinkAbout05 1208 minThe City Council met on December 8, 2005 at the Plainview Convention Center, 2902
West 4th Street, Plainview. Texas. The agenda for this meeting was posted in City Hall
at 11:05 a.m. on December 5, 2005. Mayor John C. Anderson presided.
Councilmembers present were: Mary Jane Shanes-District 2, Belinda Pena-District 3,
John N Bertsch-District 4, Ron Trusler-District 5, Wendell Dunlap-District 6 and Roland
Nash-District 7. Councilmember Kelvin Tipton-District 1 was absent.
Staff members present were: Greg Ingham-City Manager, John Berry-Director of Public
Works, John Castro-Director of Community Services, Will Mull-Police Chief, Paula
Heddck-Main Street Coordinator, Dale Simpson-Director of Civil Service, Leslie Peame-
City Attorney, E~rice Clements-Engineer, Rusty Reese-Parks Superintendent, Jack
Keller-Budget Manager and Belinda Hinojosa-City Secretary.
News Media Representative: Richard Orr-Plainview Daily Herald
Guests Present: Joe Hinojosa, Ed Jennings, Phyllis Wall, Polly Earhart, Dr. Ron
Miller, Tom Aday, Rudd Owen, Paul F~eynozo, Rusty Ingram, Marry McClintock, Drew
Travis, Daniel Rascon, Dee Blevins, Adam Soto and Rocky Favila
Councilmember Roland Nash delivered the invocation.
Councilmember Kelvin Tipton was granted an excused absence.
Greg lngham, City Manager introduced Dr. Ron Miller, Superintendent to speak on
Bulldog Field,
Dr. Miller stated the Bulldog E~ooster Club wants to build a brick backstop behind home
plate; they also want to put wire mesh as used at Wilder Field. Several City and school
individuals have me'[ in the past year to work something out on the field. They have
come up with the following preliminary information: lease by school district; Bulldog
Booster Club to assist with stated improvements will need to hire architect and school
will put in new press box and seating. The booster club will look at businesses for
donations for a new scoreboard.
Greg Ingham= City Manager presented issues to consider regarding possible transfer or
lease of Bulldog Field to the Plainview Independent School District:
· Bulldog Field is located on dedicated parkland (transfer would be complicated
process requiring an election)
· If the Bulldog field is carved out of the park, there are other issues to consider:
· Guarantee that youth baseball teams will have a place to play
· ngress and egress
· Irrigation system must be separated
· Lighting system must be separated
There are existing City facilities abutting the property
· The School District also uses Jacob Field - which will continue to be needed
· If it is determined PISD needs additional facilities - they will have to be on City
parkland
· Current consolidated maintenance efforts will be split- decreasing
efficiency/increasing cost
City Council Minutes
December 8, 2005
Page I of 3
44 2
The lease options would be as follows:
· PISD's interest can be protected by a long term lease - say 25 years
· City can be assured Youth Baseball will have a place to play
· Provisions to define responsibility of parties in event of termination
o Improvements on 25 year depreciation schedule
o If City terminates, City pays depreciated value
o If lease terminated thru no fault of City, no buyback obligation
· School proposes that City bear all maintenance and replacement due to normal
wear and tear. If City doesn't, PISD may offset maintenance fee. City may want
to define this
· If City feels $20,000 maintenance is requirement, would it consider it as a ceiling
for term of lease
· Existing grounds maintenance arrangement will continue
· City will carry casualty insurance and School will carry liability
Mr. Ingham stated the City spends an additional 500 hours mowing, 40 hours fertiziling
and $17,000 in additional equipment costs for a total $78,000 in expenses to the City.
Rudd Owen, Attorney for the Plainview Independent School District stated since
purchase is not an option, they propose the following:
· Long term lease
· Improvements not less than $200,000
· Lease term 25 year terms with 25 year depreciation schedule with buy back
obligation
City bears expenses of maintenance and replacement with some kind of fall back
position that school could take care of it such and offset maintenance fee
· Make adjustment in fee on an annual basis
· Provision regarding alterations in improvements, parties cooperate in that regard
· Cooperate in maintaining schedule of Optimist Club with regards to Bulldog and
Jacobs fields
· School cannot assign lease
· City have access
· Report student use to City of Plainview
· School comply with ADA requirements
· Some kind of fall back position stating the City facilities are integrated into parks
and the City also has a lease with the Optimist Club.
Leslie Pearce, City Attorney was in agreement with Mr. Owen.
Councilmember Trusler asked about the $20,000 maintenance fee. He advised that
amount had been n the Contract for several years. The City's expenses are $78,000
for the current maintenance of the field.
Councilmember Dunlap stated something needed to be added regarding the $20,000
maintenance fee. He stated 25 years from now, this could be $5,000.
City Council Minutes
December ~, 2005
Page 2 of 3
Mayor Anderson agreed and stated the maintenance fee should be looked at every 5
years to make sure $20,000 is an equitable amount.
Councilmember Shanes agreed that the $20,000 should be reviewed every 5 years.
Rudd Owen stated that the amount could be tied to an index or a percentage to
increase.
Councilmember Bertsch was advised that the school probably uses the fields 70% of
the time.
Rocky Favila, School Board member stated that the Optimist League is run by Tommy
McMillan. He stated he believes the City and School can work together.
Mayor Anderson agreed that the two entities can work together and that it does need
improvements for the benefit of the young people.
Councilmember Bertsch thanked everyone for the work done. He stated the coaches
need to clean up after the games.
Mayor Anderson stated it was the consensus of the Council to direct staff to continue
with draft of agreement.
Councilmember Belinda Pena left the meeting at 12:31 p.m.
The Council and staff reviewed the agenda for the City Council meeting of December
13, 2005.
Jack Keller, Budget Manager presented the Quarterly Investment Report for the
period from July 1, 2005 through September 30, 2005. The beginning book value is
$19,436,782 and the ending book value is $19,204,818. The interest earned for this
period is $183,589.
There being no further business, Mayor Anderson adjourned the meeting at 1:19 p.m.
4:4 3
City Council Minutes
December 8, 2005
Page 3 of 3