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Home My WebLink AboutCouncil Minutes 12-10-2019370 The City Council of the City of Plainview met on December 10, 2019 at 7:00 p.m., in the Council, Chambers of the Plainview City Hall at 901 Broadway. Mayor Wendell Dunlap presided. Councilmembers present were Larry Williams -District 2, Norma Juarez -District 3, Teressa King -District 4, Susan Blackerby-District 5, Evan Weiss -District 6 and Eric Hastey-District 7. Councilmember Nelda Van Hoose-District 1 Was absent. Staff members present were: Jeffrey Snyder -City Manager, Matthew Wade -City Attorney, Jeff Johnston -Assistant City Manager, Sarianne Beversdorf-Director of Finance, Tim Crosswhite=Director of Public Works, Ken Coughlin -Chief of Police, Tim Gibson -Fire Chief, Paul Kite -Assistant Director of Utilities, Shawn Jones -Service Center, Chase Perry - Code Enforcement. Officer, and Belinda Hinojosa-City Secretary. News Media Present: Ellysa Harris -Plainview Herald Guests Present: Gary Lawrence, Mike Fox and Gary Massingill A. Review Agenda items for regular meeting The Council and staff reviewed the agenda items 1. Invocation and Pledge of Allegiance Councilmember Eric Hastey 2, Recognitions. 3. Consent Calendar a) Excused Absences — Councilmember Nelda VanHoose b) Minutes of' November 7, 2019 and November, 12, 2019 c) Financial Reports Motion: Approve Consent Calendar Motion by Councilmember Williams, seconded by Councilmember Juarez Vote: 7 — 0.. Motion carried. 4. Consider Addendum to. an Agreement for Economic Growth and Developmental Services between. the City of Plainview and the Plainview/Hale County Economic Development Corporation and authorize .Mayor to sign Presenter: Mike Fox, Gary Lawrence and Gary Massingill Presented report and asked for support as in the past Motion: Approve Contract extension for Gary Lawrence with Economic Development Association Motion by Councilmember King, seconded by Councilmember Hastey City Council Minutes December 10, 2019 Page 1 of 5 371 Vote: TO. Motion carried. 5. Consider and take necessary action regarding Flat Rate/Fixed Fee Contract for Professional Services between Allison Bass:.& Magee, L.L.P..and the City of Plainview for redistricting services Presenter: Jeffrey Snyder,. City Manager Redistricting is the process required by the U.S. Constitution for all. governmental entities - with legislative authority to elect their governing body membership from individual districts (single -member districts) to -periodically reassess their boundaries and the population .within those boundaries following the. decennial: census. The County, has chosen Allison, Bass & Magee, L.L.P. and City staff finds it an advantage to working with the..same firm during. this process. Motion: Move to take all necessary action regarding the Contract for Professional Services between Allison.,:Bass & Magee.,. L.L.P. and the.City.of Plainview.for redistricting purposes Motion by-Councilmember Weiss, seconded by Councilmember Juarez Vote: 7-0. Motion carried. 6. Consider Award of bid for City. Hall Interior Renovation, Elevator .Addition and Exterior Improvements and authorize Mayor to sign allnecessary. documents Presenter: Jeff Johnston,. Assistant City Manager Staff is recommending to reject the bids due to :the base bid construction price being - higher -than the construction budget allocationfor the project.. Based upon -feedback from the architect, staff is going to work with them to review/modify the plans and' rebid the project after the first of the year to see if there:is an opportunity to get better pricing. Motion: Move to reject bids for the City Hall Renovation, Elevator Addition and :Exterior Improvements and rebid the process Motion by:Mayor Pro Tem:.Blackerby, seconded by Council member Williams Vote: 7-0. Motion carried. 7. Presenter: Tim Crosswhite, Director of Public Works Staff recommends bid be awarded to Lubbock Truck Sales for Freightliner M2106' for $188,036.00 City Council Minutes December 10, 2019 Page 2 of 5 372 Motion: Move that we approve 'bid for side load dump truck from Lubbock Truck Sales for 2020 Freightliner M2106 in the amount of $183,935.00 Motion by Councilmember Williams, seconded by Councilmember Juarez Vote: 7-0. Motion carried. 8. Consider Award of Bid for one 2020 Motor Truck .Cab and Chassis with a.44 Yard Front Load Packer Bodv Presenter: Tim Crosswhite, Director of Public Works Staff recommends:bid be awarded to Rush Truck'Centers in the amount of $249,076.29 for one 2020 Peterbilt 520. Motion: Move to award bid. to Rush Truck Centers for one 2020 Motor Truck Cab and Chassis with a.44 Yard Front Load Packer Body in the amount:of $249,976.29 Motion by Councilmember Juarez, seconded by Councilmember Weiss. Vote: 7-0. Motion carried. 9. Consider Award of Bid :for (6) 2020 Public Safety Vehicles Presenter: Tim Crosswhite, Director of Public Works Staff recommends :bid be awarded to Caldwell Country for four 2020 Chevrolet Tahoe's in the amount of $34,755.00. each for a.total of $139,020.. Staff recommends bid be awarded to Caldwell Country for one 2020 Chevrolet 1500 4k4 Silverado in the amount of $37,310 .Staff recommends: bids be rejected for the fire incident command: vehicle since bid specification- was incorrect. Motion: Move that we award bid to Caldwell Country for four Police Tahoe's and one emergency management vehicle. The Tahoe's in the amount of $34,755 and the emergency management vehicle in the amo.unt of $37,31:0 and reject the one Randall Reed bid for one fire department crew cab. Motion by:Mayor Pro Tem: Blackerby, seconded by Councilmember Juarez Vote: 7-0. Motion carried. 10. Consider Award of Bid for City fleet vehicles Presenter: Tim Crosswhite,.:D.irector of Public. Works Staff recommends bids be awarded as follows: City Council Minutes December 10, 2019 Page 3 of 5 a) Randall -Reed for one 2020 F-250 Utility Truck 4x4 extended cabin: the- amount of $86,690; b) Randall_ Reed for two. 2020 F-250 Utility Truck regular cab in the amount- of $32,740 for a total of $65,480; c) Randall Reed -for one 2020 F-250 Truck 4x4 regular cab in the amount of $28,20.0; and d) -Caldwell Country for three 2020 Chevy Colorado -extended cab in the amount of $23,180 for a total of $69,540. Motion: Move to award the bid to Randall Reed for one 2.020 F-250 Utility Truck 44 extended cab in the amount of $36,69.0; two 2020 F-250 Utility Truck regular cab in the amount of $32;740;-for one 2020 F-250 Truck 4x4, regular cab in the amount of $28,200; and to Caldwell Country for three 2020 Chevy Colorado extended cab in the amount of $23:,1$0. Motion by Councilmember Weiss, seconded by Mayor Pro Tern Blackerby Vote: 6-1. For: Mayor Dunlap,. Councilmembers Williams,. Juarez, King, Blackerby, and Weiss. Against: Councilmember Hastey Motion carried. 11. Consider and Take Necessary Action Regarding Change .Order Request for. the - Community Development Block :Grant Project (CDBG) and Authorize Mayor to sign Presenter: Tim Crosswhite, Director of Public Works Staff recommends authorizing the Mayor to sign a change .order request with T. Gray Utility for the Lift Station- wet well coating system for $43;460 for the. Community Development Block Grant Project. The total :project cost including the construction contract,. change order and water line_ installation by City staff is estimated_ at the original project budget of $322,500. Motion: Move. -to approve change order as presented. Motion by Councilmember Williams, seconded by Councilmember Juarez Vote: 7-0. Motion carried. 12: Consider -Award of Bid -foe Plainview Point Park Mayor to sign the necessary documents Presenter: Tim. Crosswhite,.:Director of Public. Works Staff recommends awarding bid to J & M Services for the base bid amount of .$58,741 and to reject Alternate one since it. did not, fall within the OP.C. 373 City Council Minutes December 10, 2019 Page 4 of 5 374 Motion: Move to award bid for Plainview Point Park Site Improvement to J & M Services for $58,741 and authorize Mayor to sign the necessary documents and_to reject the Alternate One parking lot bid. of $59,400 Motion by:Mayor Pro Tern Blackerby, seconded by Councilmember Weiss Vote: 7-0. Motion carried. 13. Consider Award of Bid for Golf Course Cart Path Rehabilitation and Authorize Mayor to sign the necessary documents Presenter: Tim Crosswhite, Director of Public Works Staff reviewed the various, options with Council. Motion: Move to award bid for golf course cart .path rehabilitation and authorize Mayor to sign the necessary documents to Concrete Connection of Plainview for the full amount of $97,178 Motion by Mayor Pro Tern Blackerby, seconded by Councilmember Juarez Vote: 5-2. For: Mayor Dunlap, Councilmembers Juarez, Blackerby, Weiss, and Hastey Against:. Councilmembers Williams and King Motion carried. 14. Ad'lournment Meeting adjourned at 8:17 p.m. OV, I Belinda Hinojosa City Secretary I. City Council Minutes December 10, 2019 Page 5 of 5