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The Plainview City Council met on December 13, 2005 at 7:00 p.m. n the City Council
Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting
was posted in City Hall at 5:00 p.m. on December 8, 2005. Mayor John C. Anderson
presided. Councilmembers present were: Kelvin Tipton-District 1, Belinda Pena-District
3, John N. Bertsch-District 4, Wendell Dunlap-District 6 and Roland Nash-District 7.
Councilmembers Mary Jane Shanes-District 2 and Ron Trusler-District 5 were absent.
Staff members present were: Greg Ingham-City Manager, John Berry-Director of Public
Works, John Castro-Director of Community Services, Leslie Pearce-City Attorney, Dale
Simpson-Director of Civil Service, Gary Glass-Fire Chief, Will Mull-Police Chief, Cindy
Williams-Superintendent, Rocky Rector and Belinda Hinojosa-City Secretary.
Guests present: Maurry Powe, Brent Ramsower and Paul Reynozo
Councilmember Kelvin Tipton delivered the invocation.
Councilmember Kelvin Tipton led in the Pledge of Allegiance,
Greg Ingham, City Manager recognized Cynthia Williams and Rocky Rector for the work
that they've done to operate the wastewater treatment plant in a manner recognized by
the Texas Commission on Environmental Quality. The City's plant was recognized at
the West Texas Regional Water Utility School as the outstanding operation in Region II
in terms of overall operations in the large cities category.
Councilmember Dunlap moved to adopt the consent calendar. The motion was duly
seconded by Councilmember Tipton and carded by unammous vote. Items approved
on the consent calendar included approval of the minutes of November 22, 2005 and
December 8, 2005. The Council granted excused absences to Councilmember Mary
Jane Shanes and Councilmember Ron Trusler. The Council approved the request of
Talon LP.E. for a license to encumber. The Council approved the following:
reappointment of Tilman Reagan to the Building Trades & Fire Code Board of
Appeals with said term to expire January 1, 2009; appointment of Mark Hardin and
Sam Cowan to the Board of Minimum Housing; reappointment of Lynn Davis,
Norvene Owen, Irene Favila and David Julian to the Planning and Zoning
Commission with said terms to expire January 1, 2008; reappointment of Freddy N.
Willis and Robert R. Jameson to the Board of Adjustment with said term to expire on
January 1, 2008; and appointment of Jennifer King to the Main Street
Program/Tourism Coordinating Board to re place Bill Cross with said term to expire
January 'h 2008.
Greg Ingham, City Manager presented information regarding the Plainview
Convention Center food service and fees. Bill D'Alessandro, consultant has looked
at the Convention Center and has made some recommendations. City representatives
and Country Club representatives have met to ron out where they need to head. The
top priority is the Open Catering Policy. The Country Club is ~n the process of
~mpleme~ting the new booking procedures and new rate schedules. Under our current
contract, the Council's role in this is to have rewew and comment. Under the new
booking procedures, [he Convention Center will require a down payment with
cancellations in writ ng. On annual events, renters have ten days to secure the same
dates for the following year. The room rates will be $750 for the main hall, half ballroom
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City Council Minutes I December 13, 2005 Page 1 of 4
will be $375, the smaller rooms such as the HCSB, Norwest & Mayer rooms will be $50
and the multi-purpose.room will be $125. There are also set up fees for the different
rooms which are based on the consultant's findings to generate the revenue that is
needed for the Country Club's operation. They also want the Council to be aware that
Country Club members will receive the grill room, formal room and multipurpose room
rentals at no charge. The general public can rent the multi-purpose and formal room if
available. Members will pay the same fees to rent the front part of the building as the
general public. The consultant's recommendation included to exempt service clubs
that meet weekly and use full food service from the actual room rental charges; however
they wil be subject to the room set up fee. They also reserve the right to subsidize
rentals for non-profits, charitable or governmental organizations.
Mayor Anderson reiterated that no vote would be taken on this matter, we wanted to
make the Council and public fully aware of what was happening.
Mr. Ingham added that we want to emphasize to the public that as part of the open
catering process, we want to encourage anyone in town that is interested in becoming a
caterer on the approved list to contact the Country Club and let them know they are
interested in becoming a caterer. It does require appropriate insurance and requires the
ability to handle food in a manner that meets the requirements of the Texas Department
of Health.
Mr. Ingham presented for consideration Resolution R05-154, a Resolution of the City
Of Plainview, Texas Dismissing The Request Of Atmos Energy Corp., West Texas
Division, for an Annual Gas Reliability Infrastructure Program (GRIP) Rate Increase in
This Municipality; Approving Cooperation With Other Cities Within the Atmos Energy
Corp., West Texas Division Distribution System as Part of the Atmos West Texas Cities
Steering Committee; Authorizing the Steering Committee to Hire Legal and Consulting
Services and to Negotiate With the Company and Direct any Necessary Litigation;
Authorizing Intervention as Part of the Steering Committee in any Railroad Commission
Proceeding Connected With the City's Action or with a West Texas Region GRIP Filing;
Providing a Requirement for a Prom pt Reim oursement of Costs Incurred by the City;
Finding that the Meeting at Which Th is Resolution is Passed is Open to the Public as
Required By Law; and Providing for Notice of this Resolution to Atmos Energy Corp.,
West Texas Division Atmos Energy filed a GRIP filing (Gas Reliability Infrastructure
Program) several months ago which would put a surcharge on our utility bills based on
infrastructure ~mprovements that have been made in the communities included in the
West Texas cities. This ~s a complex filing, the cities in the West Texas region put
together a steering committee to look at this and the steering committee decided to
retain legal counsel. Our legal counsel has review the GRIP filing and found that there
are some things within that filing that do not appear to tie directly to the type of
infrastructure that was included or envisioned when the GRIP requirements were
passed Also there are some questions regarding the papers and the calculations in
terms of what has oeen included in the filing and some question over the period or term
of the stcrc~harge. The attorney recommends dismissal of the filing. The cities anticipate
that Atmos will appeal to the Railroad Commission, which will either accept the appeal
or the cities may have to do a show cause request to have Atmos justify their rates.
Atmos talk~ed to the cities about meeting to discuss this; however they have requested
to meet without the cities' legal counsel being present. The steenng committee did not
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December 13. 2005
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feel that was a prudent course of business and felt they needed legal counsel present.
He stated the steering committee would be more than happy to meet with Atmos if they
were to agree that legal counsel could be present.
Mayor Anderson asked for public comment.
Paul Reynozo, Atmos representative stated he did not have any comments but was
available to answer any questions. He did advise that the Texas Railroad Commission
did approve the rate increase for the environs area.
There was no public comment.
Councilmember Dunlap asked what was the amount of the rate ine~ease and if it would
be retroactive. He was advised that the increase would be $1.09 per month for
residential customers and the rate would not be retroactive.
Councilmember Tipton moved to approve Resolution R05-154. The motion was duly
seconcted by Councilmember Pena and carried by unanimous vote.
John Castro, Director of Community Services presented for consideration upon second
reading, Ordinance No. 05-3459, an Ordinance amending the zoning map of the City
of Plainview, Texas for rezon ng Lots 5-6 and East One-half of Lot 7, Block 53, College
Hill Addition from a Commercial Retail (C-2) Zoning District to a Commerc a General
Bus~ness (C-3) Zoning Dfstnct, same be ng 2104 West 5t Street, City of Plainview, Hale
County, Texas, cumulativeness clause; conflicts clause; severability clause; and
effective date. Mr. Castro stated this is the request of Maurry Powe to rezone lot
located at 2104 W. 5t~ Street. He stated he wanted to clarify the following two items: 14
customer parking spaces are required; and all property owners were notified, with Mr.
Odom's notices having gone to his business address.
Mayor Anderson asked for public comment.
Maurry Powe of 1104 Westridge Road thanked the Council for their time.
There was no other public comment.
Councilmember Bertsch moved to approve Ordinance No. 05-3459 upon second
reading. The motion was duly seconded by Councilmember Tipton and carried by
unanimous vote.
John Castro presented for consideration the award of bids for the ammal control van.
Two bids were receivee as follows: Shamrock Chevrolet i~ the amount of $16,543.00
and CaldWell County Chevrolet in the amount of $16,217.00. The only difference was
that Shamrock Chevrolet met the specifications with the difference being the battery
was an 800 cca battery and the Caldwell County Chevrolet bid a 770 cca battery. Mr.
Castro st~Ited it was his recommendation that the bid be awarded to Caldwell County
Chevrolet even though there bid did not meet specifications. Leslie Pearce, City
Attorney a~greed that this would not be a problem.
There was no public comment.
City Council Minutes
December 13, 2005
Page 3 of 4
Councilmember Nash moved to accept the bid from Caldwell County Chevrolet. The
motion was duly seconded by Councilmember Dunlap and carried by unanimous vote.
Th~,.~e be ng no further bus,ness, Mayor Anderson
///-~./.-.,_'~ //- -
Belinda Hinojosa ~'
.City Secretary
adjourned the meeting at 7:37 p.m.
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Decemberl3,2005
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