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HomeMy WebLinkAbout98 0922 min MINUTES CITY COUNCIL MEETING City of Plainview September 22, 1998 The Plainview City Council held a meeting at 7:30 p.m., Tuesday, September 22, 1998 in the Council Chambers of the Plainview City Hall at 901 Broadway. The Council met in Pre-Session at 7:00 p.m. Mayor Lloyd C. Woods presided. Councilmembers present were: Sam Parker-Precinct 1, Mary Jane Shanes-Precinct 2, Rey Rosas-Precinct 3, Mike Hutcherson-Precinct 4, Ross Owen- Precinct 5, and Bobby McGehee-Precinct 6. Councilmember Irene Favila-Precinct 7, was absent. Staff members present were: Jim Jeffers-City Manager, John Berry-Assistant Director of Public Works, Norman Huggins-Director of Finance, William Mull-Police Chief, Dale Simpson-Civil Service Director, John Castro-Director of Community Services, Wally Hatch-City Attorney, Cindy Gasaway- Main Street Director, Gary Glass-Fire Chief, and Karen McBeth-city secretary. News media present: Richard Orr-Plainview Daily Herald and the Wayland Baptist University television crew. OPEN MEETING Invocation - The Honorable Rey Rosas Pledge of Allegiance - The Honorable Ross Owen 2. Recognitions - There were none. 3. Consent Calendar - Councilmember McGehee moved to approve the Consent Calendar as presented. Councilmember Owen seconded the motion. The Mayor and Councilmembers Parker, Shanes, Rosas, Hutcherson, Owen and McGee voted "yes" to the motion. None voted against. b) c) d) Minutes for September 3, 1998 and September 8, 1998 were approved. Departmental Reports were accepted. Expenditures were approved. Excused Absences - Councilmember Irene Favila was excused for this meeting. e) Consider approval of Combination Plat of Conklin Subdivision, Plainview, Hale County, Texas. A 2.46 acre tract owned by Barbara Chambers, lying outside the City Limits adjacent to Andy Taylor Road. The Combination Plat was approved. REGULAR AGENDA ITEMS Ordinance No. 98-3189. An Ordinance of the City of Plainview providing for changing the name of a portion of Westridge Road to Andy Taylor Road; Cumulativeness clause; Severability clause; Conflicts clause; And effective date. First Reading. Page 1 o£ 3 After a brief introduction by City Manager Jeffers, Mayor Woods made a motion to approve Ordinance No. 98-3189. Councilmember Owen seconded the motion. Councilmembers Parker, Shanes, Rosas, Hutcherson, Owen and McGehee and the Mayor voted "yes" on the motion. None voted against. 5. Plainview Chamber of Commerce Annual Report. Willis McCutcheon, 1002 Holliday, as President of the Chamber of Commerce addressed the Mayor and Council. He told them the Chamber has a little over 500 members and has 19 active committees. He said the Chamber sponsors numerous activities that benefitted the business owners as well as the entire community and among these are: 4th of July fireworks, Plainview Queens Classic basketball tournament, the Secretary's Day Luncheon, Citizen's Service Award, Leadership Plainview, Student of the Month, Plainview Education Partnership and the Visitors and Convention Bureau. He said the Chamber of Commerce was an entity the community could be proud of and he was proud to be associated with it. Jim Ferrell, the executive director of the Chamber of Commerce addressed the Council stating that the Chamber promotes Plainview as well as the cattle, grain and cotton industries. He said Plainview is dependent on the agriculture market and that when agriculture was promoted, so was Plainview. The Mayor thanked both Mr. McCutcheon and Mr. Ferrell for their reports. Consider approval of the Plainview Chamber of Commerce Convention and Visitor Bureau Budget for October 1, 1998 through September 30, 1999. Joe Provence, 805 W. 11~', presented the Convention and VisitOrs Bureau Budget for the upcoming year. He said the Bureau entices visitors and meetings to Plainview. He said the Bureau has plans to form a board to promote the Museum of the Llano Estacado and hopes to have it in place within a month. J~wn Ferrell presented the Budget and briefly reviewed it. He said the Budget has increased in some areas, particularly special projects like the Fair Theatre, printing new brochures to promote Plainview. He said the Chamber tries to be prudent but useful. Councilmember Owen asked what came under the "special projects" label? Mr. Ferrell said the new brochures, for one thing, and they are very expensive. He said other expenses are the "give away" items (pencils, litter bags, etc.) that are packaged and given to visitors, as well as special signs, motel room booklets which advertise Plainview and the services offered by businesses, special attractions Plainview has to offer, along with restaurants, and a calendar of events. He said many things are grouped into the Special Projects account in the Budget. Another expense shown that was not in other Budgets are the 45 tour operators who will include Plainview in their area tours. Mayor Woods stated since Tech is now in the Big 12 Conference, the Chamber might advertise Plainview as a place to stay when attending the Tech football games. Councilmember Rosas suggested the Chamber might work on a long term plan for building a civic type center, and help beautify the downtown area. Mr. Ferrell said both of these were good ideas. Councilmember Ross Owen made a motion to accept the Convention & Visitors Budget of the Chamber of Commerce. Councilmember Rey Rosas seconded the motion. Councilmembers Parkers, Shane, Rosas, Hutcherson, Owen and McGehee and Mayor Woods voted "yes" on the motion. None voted against. Page 2 of 3 Consider acceptance of the Audit for the year ended September 3, 1997 as presented by McMillan, McMillan, Moseley & Riddle, CPAs. Kevin Moseley, 1402 Zephyr, of the firm McMillan, McMillan, Moseley & Riddle, CPAs addressed the Council and gave an overview of the 1997 fiscal year audit. Mr. Moseley stated the City was in very good financial condition and the bookkeeping of the City was excellent. He apologized for the lack of timeliness in finishing the audit and getting a report to the Council. Councilmember Rosas asked the City Manager and City Attorney if the City had violated any statutes by not having the audit in hand sooner? City Attomey Wally Hatch said the law requires that we have an audit, but does not specify a length time in whiCh to accomplish such. Mr. Moseley again apologized .for the lateness of the report and assured the Council it will be in hand much earlier this next year. Councilmember McGehee made a motion to accept the audit as presented. Councilmember Owen seconded the motion. Mayor Woods and Councilmembers Parker, Shanes, Hutcherson, Owen and McGehee voted "yes" on the motion. Councilmember Rosas voted "no." The motion to accept the audit passed six votes to one. Open Forum. Hear citizens requests and comments per Open Forum Policy. No one spoke during the Open Forum portion of the meeting. Closed Session. Deliberate the appointment, employment, evaluation, reassignment or duties, removal, discipline or dismissal of a public officer or employee, board, commissioner committee member (Plumbing Board) [TX. GOVT. CODE Section 551.074]. A Closed Session was not held. 10. Boards, Committees and Commissions. Consider appointment to the Plumbing Board. City secretary Karen McBeth reviewed for the Council the application of Ronald Simmons for the Plumbing Board. She said he met all of the qualifications required for a board member and he is also a licensed journeyman plumber with eight years plumbing experience. Councilmember Hutcherson moved to appoint Mr. Simmons to the Plumbing Board and Councilmember Rosas seconded the motion. The motion carried unanimously with Mayor Woods and Councilmembers Parker, S~hanes, Rosas, Hutcherson, Owen and McGehee voted "yes" on the motion to appoint Mr. Simmons. None voted against. 11. Adjournment. Mayor Woods moved to adjourn the meeting. Councilmember Hutcherson seconded the motion. The motion carried unanimously among the Mayor and six Councilmembers. The meeting was adjourned at 8:05 p.m. Passed and approved on October 13, 1998. Karen McBeth, City Secretary Page 3 of 3