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HomeMy WebLinkAbout98 0908 min MINUTES PLAINVIEW CITY COUNCIL MEETING September 8, 1998 The City Council of the City of Plainview met at 7:30 p.m. on Tuesday, September 8, 1998 in the Council Chambers of City Hall, 901 Broadway, Plainview, Texas. The Council met in pre-session at 7:00 p.m. The notice and agenda of this meeting were posted in City Hall at 5:00 p.m. on September 1, 1998. Mayor Lloyd C. Woods presided at this meeting with Councilmembers Sam Parker-Precinct 1, Mary Jane Shanes-Precinct 2, Rey Rosas-Precinct 3, Ross Owen-Precinct 5, Bobby McGehee- Precinct 6, and Irene Favila-Precinct 7 in attendance. Councilmember Mike Hutcherson-Precinct 4 was absent. Staffmembers present were: Jim Jeffers-City Manager, Wally Hatch-City Attorney, Gary Glass-Fire Chief., Dale Simpson-Director of Civil Service, Norman Huggins-Director of Finance, William Mull- Chief of Police, John Castro-Director of Community Services, Cindy Gasaway-Main Street Coordinator and Karen McBeth-city secretary. News media present: Richard Orr-Plainview Daily Herald and Wayland Baptist University television crew. OPEN MEETING Invocation - The Honorable Mary Jane Shanes Pledge of Allegiance - Boy Scouts Pete Reyes and David Scott 2. Recognitions - There were none. 3. Consent Calendar - Mayor Woods announced that item "e" is removed from the Consent Calendar and will be discussed and voted on separately. There will be no discussion on the remainder of the Consent Calendar. Councilmember Irene Favila moved to approve the remainder of the Consent Calendar as presented and Councilmember Ross Owen seconded the motion. The motion carded unanimously. a) b) c) d) Minutes of August 20, 1998 and August 25, 1998 were approved. Departmental reports were received. Expenditures were approved. Excused Absences - Councilmember Hutcherson is excused from this meeting. Mayor Woods introduced the item to be discussed. e) Consider award of bid for annual fuel supply with charge card system. Del Essary, Superintendent Fleet Services, reviewed the tabulation sheet showing the bids from Garrison Oil Co. in the amount of $105,735; West Texas Gas in the amount of $107,220; and Douglass Oil Co. in the amount of $110,275. Mr. Essary further explained that following a detailed C:\MyFiles\MINUTES\98 0908 min.wpd Page 1 of 4 study of the bids, staff was recommending the bid be awarded to West Texas Gas because they offered seven locations for getting gas and four locations for getting diesel. This represents a savings to the City for vehicles to refuel without driving inconvenient distances which is time consuming and results in greater gas usage. Mayor Woods asked for public comment. Gary Garrison of Garrison Oil Co. spoke to the Council stating he was confused as to why there was any question about awarding the bid. The bid specifications asked for a price, he was asked later about locations which he supplied, but the bid only asked for price. Mr. Garrison said he could supply additional locations if it were a consideration, but it would increase the price. He further stated it was hard to believe the City was not interested in the lowest price. Councilmember Rosas asked if Garrison's bid had included more locations would his bid have been higher? Garrison said yes, due to more administrative costs. He said if he added more fueling locations his price will go up. Mayor Woods asked Mr. Garrison if using the "gas card" regardless of which company got the contract, would not all of the distributors still participate in the profit? Mr. Garrison agreed this was true, because Garrison Oil was Texaco, Douglass Oil was Phillips Petroleum, and West Texas Gas was Phillips also, and the three companies owned the "gas card" franchise. He said whenever Garrison Oil sells to the "Friends" stations with the "gas card" and then "Friends" sells gas from Garrison, Garrison oil gets a percentage of this sale. Councilmember Owen stated it was only logical that with fewer filling locations it would require more man hours, more wear on vehicles and use more gas, just going to get gas. Garrison said West Texas Gas has only one location for diesel, at 9th & Date. Councilmember McGehee noted that Garrison only bid two locations for gasoline and one for diesel, using the "gas card" system. Del Essary told the Council there is some "off road" heavy equipment, that is not licensed to drive on streets (such as scrapers, dozers, compactors) that will still be fueled from the service center. This bulk site will be for non-taxable fuel use. Councilmember Owen asked Mr. Essary if having more locations at which to refuel was not more advantageous to the City and more cost effective? Mr. Essary said yes. Mayor Lloyd Woods made the motion to award the bid, for one year, to West Texas Gas. Councilmember Rey Rosas seconded this motion. Councilmember McGehee stated he was not pleased with the specifications of this bid, he felt they were confusing, but said they will be clearer next year. Garrison said he felt he was discriminated against and withdrew his bid. Councilmembers Parker, Rosas, Owen, McGehee and Favila along with Mayor Woods voted in favor of the motion to award the bid to West Texas Gas. Councilmember Shanes abstained from voting. The motion passed. None voted against. REGULAR AGENDA ITEMS Public Hearing on 1998-1999 fiscal year budget. A. Ordinance No. 98-3187. An ordinance levying municipal ad valorem taxes for the City of Plainview, Texas, for the year 1998, and directing assessment and collection thereof', Severability clause; Cumulativeness clause; Conflicts clause; And effective date. There was no public comment and no discussion. Councilmember McGehee moved to adopt Ordinance No. 98-3187 and Councilmember Rosas seconded the motion. Mayor Woods and Councilmembers Parker, Shanes, Rosas, Owen, McGehee and Favila voted for the motion. None C:\MyFiles\MINUTES\98 0908 min.wpd Page 2 of 4 voted against. Ordinance No. 98-3186. An ordinance adopting and approving the budget for the fiscal year beginning October 1, 1998 and terminating September 303, 1999, and making such appropriations for each department, project and account. There was no public comment and no discussion. Councilmember Owen made a motion to amend the budget stating, "I move that $84,000 additional dollars be appropriated from equipment replacement fund account 10-07-6804 to purchase four additional police vehicles. As $121,000 has already been appropriated to purchase six vehicles, the additional $84,000 will bring the total allocation for police vehicles to $205,000 for the new fiscal year." Councilmember McGehee seconded the motion to amend. The Mayor and Councilmembers Parker, Shanes, Rosas, Owen, McGehee and Favila voted in favor of the motion to amend the budget, with none voting against. Councilmember Rey Rosas the moved to adopt Ordinance No. 98-3186, as amended and Councilmember Owen seconded his motion. Mayor Woods and Councilmembers Parker, Shanes, Rosas, Owen, McGehee and Favila voted "yes" on the motion to approve the ordinance, as amended. None voted against. Zone Case 665. Ordinance No. 98-3183. An ordinance amending the zoning map of the City of Plainview, Texas, to rezone all of lots 1-12 Block 9, and all of lots 1-12 Block 14 of the Wye Addition from a C-l, Neighborhood Service to a R-2, Single Family Residential District; Cumulativeness clause; Conflict clause; Severability clause; And effective date. John Castro, Director of Community Services, explained that several years ago, this area of the Wye Addition was changed from single family residential zoning to neighborhood service zoning in hopes of encouraging business to develop, however no business has been established yet. Mr. Willie Compton requested this zone change so he could build a home in this area. By changing a portion of this back to residential and leaving the corner lots for commercial use, it gives the best use of this land for the neighborhood. There was no public comment and no discussion. Councilmember Owen moved to approve Ordinance No. 98-3183 and Councilmember Shanes seconded the motion. The motion passed unanimously with Mayor Woods and Councilmembers Parker, Shanes, Rosas, Owen, McGehee and Favila voting "yes" on the motion. None voted "no." Open Forum. Hear citizens requests and comments per Open Forum Policy. No one spoke during the Open Forum. Closed Session. Deliberate the appointment, employment, evaluation, reassignment or duties, removal, discipline of a public officer or employee, board, commission, or committee member, or to hear complaints or charges (City Manager). [TEX GOVT. CODE Section 551.074]. Councilmember Ross Owen made a motion to go to a Closed Meeting per the agenda. Mayor Lloyd Woods seconded the motion. The motion carried unanimously. The Council left the Council C:\MyFiles\MINUTES\98 0908 min.wpd Page 3 of 4 Chambers at 8:15 p.m. The Council reconvened in Open Session at 8:57 p.m. 8. City Manager. Consider action per Closed Session. Mayor Lloyd Woods moved to give the City Manager and 8% salary increase beginning October 1, 1998 and the motion was seconded by Ross Owen. Mayor Woods, Councilmembers Owen, Parker, Shanes and McGehee voted "yes" to the motion. Councilmembers Rosas and Favila voted "no." The motion carried five votes to two. Adjournment. Councilmember Owen moved to adjourn and Councilmember Shanes seconded the motion. The motion carded unanimously. Mayor Woods declared the meeting adjourned at 8:58 p.m. Passed and approved on September 22, 1998. Karen McBeth, city secretary C:\MyFiles\MINUTES\98 0908 min.wpd Page 4 of 4