HomeMy WebLinkAbout98 0903 min MINUTES
CITY COUNCIL WORK SESSION
September 3, 1998
The Plainview City Council met in a Work Session on Thursday, September 3, 1998, at 11:30 a.m.
at the Plainview Convention Center. Councilmembers present were: Sam Parker, Mary Jane Shanes,
Mike Hutcherson, Ross Owen, Bobby McGehee and Irene Favila. Mayor Lloyd Woods and
Councilmember Rey Rosas requested an excused absence.
Staff present were: Jim Jeffers-City Manager, John Castro-Director of Community Services, Dale
Simpson-Civil Service Director, Gary Glass-Fire Chief, Del Essary-Superintendent of Solid Waste
Management, John Berry-Assistant Director of Public Works, Jack Keller-Water Office Manager,
Cindy Gasaway-Administrative Assistant, Will Mull-Police Chief, Wally Hatch-City Attorney and
Norma Huggins-Director of Finance.
Richard Orr from the Plainview Daily Herald was also present.
Guests present: Gary Garrison, Ken Douglass and Clyde Schulte.
The City Council reviewed the City Council Agenda for September 8, 1998, including the following:
Consider award of bid for annual fuel supply with a charge card system. Del Essary reviewed the
bids from Garrison Oil, West Texas Gas and Douglass Oil. Essary recommended the bid be awarded
to West Texas Gas, even though Garrison Oil provided the lowest bid. Essary noted with the limited
sites provided by Garrison Oil that West Texas Gas should be awarded the bid because of
convenience and it would cost the city less because it would not need to road heavy equipment over
significant distances. Gary Garrison stated he was the low bidder and there should be no question
but that he be awarded the bid. Garrison noted the specifications were unclear and did not indicate
how much importance would be given to the number of sites and geographic location. Garrison did
note he could provide additional locations, but it would cost more, but the total bid would still be less
than the next lowest bidder. Clyde Schulte, with West Texas Gas, stated locations should be a
consideration in the bid and he had assumed that it in fact, was. Ken Douglass stated the city was
doing the right thing by getting out of the underground gas storage business, but in so doing it was
important for the city to receive good reports from the appropriate vendor. Councilmember Owen
stated everyone made valid points and he suggested the city might want to re-bid. Councilmember
Hutcherson stated the city should re-bid. Councilmember Parker noted quality of reporting could be
one of the intangibles and the city should re-bid. Councilmember McGehee stated the bidding process
was inaccurate and the specifications should have been clearer. City Attorney Wally Hatch noted the
city could not negotiate with Garrison as part of the bid price. Councilmember Shanes stated the city
should stay with the lowest bidder and that was Garrison. Councilmember Favila indicated she felt
the city should go with staff recommendation, which was West Texas Gas. Since there was not a
clear consensus as to who should receive the bid contract, it was determined this item would be pulled
from the Consent Calendar and additional discussion would take place on September 8, 1998.
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The City Council had no additional comments on the proposed budget or tax rate ordinances.
Zone Case 665. Ordinance No. 98-3183. An Ordinance amending the zoning map of the City of
Plainview, Texas, to rezone all of lots 1-12 Block 9, and all of lots 1-12 Block 14 of the Wye
Addition from a C-I, Neighborhood Service to a R-2, Single Family Residential District;
Cumulativeness clause; Conflicts clause; Severability clause; And effective date. John Castro advised
the City Council the City has not yet determined who owns the lot Mr. Compton requested rezoned.
Castro advised he would have ownership information for the Council meeting of September 8, 1998.
Castro also advised Mr. Compton has purchased a manufactured house which is prohibited to be
moved in on this site. It is unclear whether Mr. Compton will actually build a home on the site, but
the Council was in agreement the zone case should proceed because the entire area being rezoned
should be residential as opposed to commercial.
Councilmember Bobby McGehee advised that he, Councilmember Shanes and the City Manager
attended a recent Texas Municipal League legislative workshop. Councilmember McGehee noted
that electric deregulation should not be an issue in the next session. He did note that annexation and
telecommunication right-of-way would probably be major issues the city should stay abreast of.
Councilmember Mary Jane Shanes provided a report on the Texas Department of Transportation
Public Hearing on the S.W. 4th proposed extension.
Councilmember Owen moved that Glenn Bickel be reappointed as a member of the Canadian River
Municipal Water Authority Board of Directors. Councilmember Hutcherson seconded the motion
and it carried by a unanimous vote.
City Managers Report: Jeffers advised the City Council the Mayor would have an article in Sunday's
paper suggesting an ordinance requiring all pets be spayed or neutered unless they were used for
breeding purposes. Jeffers reminded the Council the City Manager's evaluation was due from each
elected official to the Mayor's office. Jeffers advised a chicken processing plant had approached the
city about providing two million gallons of water per day. Jeffers stated he would notify the chicken
processing plant the city was not interested, as it could not provide that amount of water. No one
objected to the manager's recommendation.
The meeting was adjourned at 1:05 p.m.
Passed and approved on September 22, 1998.
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