HomeMy WebLinkAbout98 0825 min MINUTES
CITY COUNCIL MEETING
City of Plainview
August 25, 1998
The Plainview City Council held a meeting at 7:30 p.m., Tuesday, August 25, 1998 in the Council
Chambers of the Plainview City Hall at 901 Broadway. The Council met in Pre-Session at 7:00 p.m.
Mayor Lloyd C. Woods presided. Councilmembers present were: Sam Parker-Precinct 1, Mary Jane
Shanes-Precinct 2, Rey Rosas-Precinct 3, Mike Hutcherson-Precinct 4, Ross Owen-Precinct 5, Bobby
McGehee-Precinct 6 and Irene Favila-Precinct 7.
Staff members present were: Jim Jeff.ers-City Manager, Dale Simpson-Civil Service Director, Roland
Asebedo-Fire Marshall, Wally Hatch-City Attorney, John Berry-Asst. Director of Public Works, John
Castro-Director of Community Services, William Mull-Police Chief and Karen McBeth, city
secretary.
News media present: Richard Orr-Plainview Daily Herald and Wayland Baptist University television
crew.
OPEN MEETING
Invocation - The Honorable Sam Parker
pledge of Allegiance - Scout Braden Brownlee
2. Recognitions - Mayor Woods presented Jack Oswald with a plaque noting Mr. Oswald's
support and service to the Plainview Humane Society.
Roland Asebedo recognized members of the Plainview Fire Department and EMS Department for
being named the Advanced Life Support Unit of the Year by South Plains Emergency Medical
Services. They were chosen from all the units in a 22 county area.
3. Consent Calendar - Councilmember McGehee made the motion to approve the Consent
Calendar. His motion was seconded by Councilmember Hutcherson. The Mayor and all seven
Councilmembers presented Voted "yes" to the motion. None voted against.
a)
b)
c)
d)
Minutes of August 6, 1998 and August 11, 1998 were approved.
Departmental Reports were accepted.
Expenditures. were approved.
Excused Absences - None requested.
e)
Consider award of bids for cleaning digesters at the wastewater treatment plant. Bio-
Nomic Services of Charlotte, N.C. submitted a bid of $213,290.00; and Bio-Gro
Division of Annapolis, MD submitted a bid of $119,272.00. The bid was awarded to
Page 1 of 6
Bio-Gro Division of Annapolis, MD.
f)
Consider the CrimeStoppers' Assistance Agreement whereby the City of Plainview
provides the Plainview/Hale County CrimeStoppers with $250 per month for
administration of the Crimestoppers program. Agreement was approved.
g)
Consider selection of an engineering firm(s) for various projects. Various engineering
firms were rated with the following scores: Parkhill, Smith & Cooper - 98;
ENPROTEC-92; CA Engineering-90.8; Freese & Nichols-83.6; Oiler Engineering-
82.0; CDM Engineering-77.0. Parkhill, Smith & Cooper was selected for the
TDHCA Grant, and sewer projects. ENPROTEC was selected for street construction
and water line replacement.
h)
Consider award of bids for vehicles for the following: Vehicle #1-3/4 ton utility
vehicle (Wastewater Treatment Dept.): Jack Morris bid $22,052.21, Gene Messer
Ford bid $21,246.00, Chad-Hebert-McCombs bid $20,903.00; and Shamrock
Chevrolet bid $19,960.00. The bid was awarded to Shamrock Chevrolet.
Vehicle #2 - 3/4 ton long wheel base (Traffic Dept.): Jack Moms bid $19,271.60;
Gene Messer bid $18,713.65; Chad-Hebert-McCombs bid $18,891.00; and Shamrock
Chevrolet bid $18,891.00. The bid was awarded to Shamrock Chevrolet.
Vehicles #3-Compact extended cabs (Street Dept. & Wastewater Treatment
Dept.): Jack Morris bid $30,878.60; Gene Messer no bid; Chad-Hebert-McCombs bid
$35,016.00; and Shamrock Chevrolet bid $33,710.00. The bid was awarded to Jack
Moms Ford.
i)
Ordinance No. 98-3188. An ordinance providing for the extension of certain
boundary limits of the City of Plainview, Hale County, Texas, and the annexation of
certain tracts of land adjacent to the Westridge Addition area, Hale County, Texas;
Severability clause; Cumulativeness clause; And effective date. Second reading. The
ordinance was passed and approved.
J)
Resolution No. 98-113. A Resolution of the City Council of the City of Plainview,
Texas, honoring an act of bravery which deserves special recognition by the governing
body of this city. The resolution was passed and approved.
REGULAR AGENDA ITEMS
Ordinance No. 98-3184. An Ordinance of the City of Plainview, Texas, amending Ordinance
No. 97-3135, the 1997-98 Budget of the City of Plainview as such pertains to the Sexual
Assault Nurse Examiner (SANE) Program. Second Reading.
Mrs. Kay Harris with Hale County Crisis Center spoke in support of the S.A.N.E. program to train
registered nurses to do sexual assault examinations to obtain best evidence for effective prosecution
Page 2 of 6
of sexual offenders. The nurses, once trained, will be available 24 hours a day, 365 days a year to be
called upon for services. Mayor Lloyd C. Woods moved to approve Ordinance 98-3184 and
Councilmember Rosas seconded the motion. The Mayor and Councilmembers Parker, Shanes,
Rosas, Hutcherson, Owen, McGehee and Favila voted "yes" on the motion to approve. None voted
against.
Public Hearing on 1998-1999 fiscal year budget. Mr. Jeffers explained the City of
Plainview is required to submit to its citizens the budget and tax rate for the coming fiscal
year. This is done through the Public Hearings, and this is what we are doing now. The
actual budget process is a year long process, which begins all over again after one budget is
adopted and the new fiscal year begins.
Ordinance No. 98-3187. An ordinance levying municipal ad valorem taxes for the
City of Plainview, Texas, for the year 1998, and directing assessment and collection
thereof} Severability clause; Cumulativeness clause; Conflicts clause; And effective
date. First reading.
Mr. Jeffers said the tax rate for 1998 will be $.4036 per one hundred dollars of valuation. This is
lower than the tax rate for 1997, which was $.4656, but will produce more revenue due to increased
evaluation of property. There was no public comment.
Ordinance No. 98-3186. An ordinance adopting and approving the budget for the
fiscal year beginning October 1, 1998, and terminating September 30, 1999, and
making such appropriations for each department, project and account. First reading.
Mr. Jeffers gave an overview of the proposed budget stating total anticipated revenues for the next
fiscal year to be $358,005 and projected expenses to be $795,532 due primarily to proposed repairs
to the water treatment plant and wastewater treatment plant. The proposed expenditures are: General
Fund $365,725; Utility Fund $135,558; Solid Waste $294,249. Mr. Jeffers asked for public
comment. Brian McClenagan, resident of the Westgate Addition read a letter from Christi Durham
expressing a need for a park and playground in their area. He said the residents of Westgte would
be willing to match any funds the City would give to a park. Doc Potts,, 4501 Horseshoe Bend,
spoke to the Council saying Mrs. Durham had worked hard to gain support for the proposed park
area and a large number of people in the Westgate area were in favor of such a recreation area. He
said he would be happy to help gain matching funds. Councilmember Ross Owen made a motion that
this be submitted to the Parks Commission for studying and planning. Councilmember Hutcherson
seconded the motion. The Mayor and Councilmembers Parker, Shanes, Rosas, Hutcherson, Owen,
McGehee and Favila voted "yes" to approve the motion~ None voted against.
C. Consider funding for the S.A.F.E. program for 1999.
Mayor Woods asked Councilmember Irene Favila to introduce the S.A.F.E. topic. She explained the
S.A.F.E. program is a summer recreation program the City has funded for the past five years at a cost
Page 3 of 6
of $20,000 per year. It is a cooperative program with the school district, YMCA, Girl Scouts,
M.E.T. Inc., Hale County and Caprock Community Action all contributing money or in-kind
services. She asked Mr. Richard Watson with the Plainview Independent School District to address
the Council. Mr. Watson introduced himself and thanked the Mayor and Council for their past
support of the S.A.F.E. program and he encouraged their continued support. He said the S.A.F.E.
program was conducted this summer at the La Mesa and Coronado Schools. He said PISD is willing
and pleased to provide the use of buildings, custodial services, playground equipment and food
services for this much needed program. He stated the school system had to have Summer School and
use these same buildings, so this was not a problem. The two gymnasiums used by the program, had
they been rented.; would have cost $14,062.50. The custodial services were equal to $927.00. The
two meals, breakfast and lunch, would have cost $40,556.25. He said the program was fortunate to
have many different organizations working together to provide the diverse aspects of this summer
program. He said the schools will continue to support and help this program in any capacity it can.
Mayor Woods asked if the school district was reimbursed for the meals? Mr. Watson said yes, the
entire $40,556.25 was funded through the Department of Human Services. Councilmember
McGehee asked if the school's budget would be any less ii'they did not participate in this program?
Mr. Watson said no, the buildings, food services, etc. would go on the same. Mayor Woods said the
JTPA program workers through M.E.T. and Caprock Community Action were federally funded, the
schools receive some funding from other than ad valorem taxes, but the City did not get any outside
funding for this program. He said he would like to see a delay on voting on this topic to study the
possibility of increasing the amount budgeted for youth programs. At the present, the entire youth
program budget is proposed to be used for this one program, but there are other programs in which
youth are involved which have requested funding. Councilmember Parker thanked Mr. Watson and
expressed his appreciation for the schools support of the S.A.F.E. program. Richard Galle, Director
of the YMCA told the Council the two school sites used this year were excellent. He reported the
participants paid $10 per week to attend S.A.F.E, but no one was turned away due to lack of ability
to pay. He said the program received $37,000 and cost $28,600, which netted the YMCA, who
directed the program, $8,700. Mr. Galle said the program improved each year and said the "Y" is
willing to operate it again next year if the Council wants it to. Councilmember Parker suggested
since the City has contributed to the program for five years, and four of these years with the YMCA
as the director, he would like to see the City contract with the "Y" to do it for two years and not go
through this every year. Councilmember Owen stated he was not against the S.A.F.E. program, and
he knew every Councilmember supported it, but the budget items says "Youth Summer Program"
and he felt all of the budgeted money should not go to a single entity. He made a motion to approve
Ordinance 98-3186 and Ordinance 98-3187 and fund the $20,000 for the S.A.F.E. program, and to
further study the needs of the young people in Plainview, and possibly add to the budget monies to
fund other programs to be determined by the Council. Councilmember Hutcherson seconded the
motion. Councilmembers Parker, Shanes, Rosas, Hutcherson, Owen, McGehee and Favila and
Mayor Woods voted "yes" on the motion. None voted against.
Zone Case 665. Ordinance No. 98-3183. An ordinance amending the zoning map of the City
of Plainview, Texas, to rezone all of lots 1-12 Block 9, and all of lots 1-12 Block 14 of the
Wye Addition from a C-l, Neighborhood Service to a R-2, Single Family Residential
Page 4 of 6
District; Cumulativeness clause; Conflict clause; Severability clause; And effective date. First
reading.
John Castro, DireCtOr of Community Services, explained that a few year ago several lots in this area
were changed from single family residential to commercial-neighborhood service zoning in hopes of
encouraging neighborhood businesses to establish here. This year Mr. Willie Compton came before
the Council and asked for assistance in changing this zoning back to residential as he wished to
construct a house on a lot in this area. The City agreed to co-sponsor the request. The Planning and
Zoning Commission heard only one complainant regarding this change. Mrs. Christine Sansom spoke
before the P&Z Commission and stated she planned to open a business in this area and requested a
portion of it be left commercial. The Commission approved this request also but there was some
question as to the exact lots Mrs. Sansom was requesting to be left commercial. Mr. Castro inspected
this area with Mrs. Sansom and determined the corner lots of Blocks 12 and 14 would be best left
commercial. Mr: Castro recommends rezoning lots 1 through 12 of Block 9, and lots 1 through 10
and the North 75' of lots 11 and 12 of Block 14, back to a single family residential zoning district,
thereby leaving comer lots to be used commercially. Councilmember Hutcherson moved to approve
Ordinance 98-3183 and Counc'dmember Owen seconded the motion. Councilmember McCJehee made
the motion to amend the motion to approve changing the existing property description in the
ordinance to rezoning lots 1 through 12 of Block 9, and lots 1 through 10 and the North 75' of lots
11 and 12 of Block 14, and Councilmember Parker seconded this motion. On the original motion to
approve Mayor Woods and Councilmembers Parker, Shanes, Rosas, Hutcherson, Owen, McGehee
and Favila voted "yes"with none voting against; on the motion to amend Mayor Woods and
Councilmembers Parker, Shanes, Rosas, Hutcherson, Owen, McGehee and Favila voted "yes" with
none voting against.
Plainview/Hale County Industrial Foundation annual report and consider renewal of the
agreement with the Plainview/Hale County Industrial Foundation whereby the City provides
$25,000 per year to the Foundation for economic development services.
Mr. John C. Anderson, Chairman of the Board of the Plainview/Hale County Industrial Foundation,
thanked the Council for their past and continued support. He said he believed the successes of the
city were due to the cooperation of everyone working together. He said it is essential to cooperate
and use all our resources to obtain new businesses and industries for Plainview. He said it is
important to work smarter, not harder. He cited the fact the Industrial Foundation worked with the
Sate and County to have an area declared an enterprise zone resulted in having Excel and their
present 1800 employees with another 200 to be added with their planned expansion. Wilkins
Manufacturing came to Plainview three years ago and rented a building. They now own their own
building and have six full time employees, and they will continue to grow. He told the Council that
Casa Rica originally had three employees, they now have 30, and they sell to customers in Lubbock,
Amarillo and as far away as Fort Worth. He said Palex, a new company in town and established in
one of the buildings owned by the Industrial Foundation, furnishes pallets to Wal-Mart and has 15
employees. The Foundation is working with the Texas Department of Criminal Justice to furnish
more services. He stated it requires patience, effort and money to attract new industry. He assured
Page 5 of 6
the Council they get "more bang for the buck" with the Industrial Foundation and urged them to
continue their support of the Foundation. He thanked them for the opportunity to tell them about
the accomplishments of the Plainview/Hale County Industrial Foundation. Mayor Woods made the
motion .to approve the contract funding $25,000 to the PHIF for economic development.
Councilmember Rey Rosas seconded the motion.
8. Open Forum. Hear citizens requests and comments per Open Forum Policy. No one spoke
during this portion of the meeting.
Closed Session. Deliberate the appointment, employment, evaluation, reassignment or
duties, removal, discipline or dismissal of a public officer or employee, board, commission,
or committee member, or to hear complaints or charges (City Manager, Plumbing Board,
Canadian River Municipal Water Authority Board). [Tex. Gov't. Code Section 551.074].
Mayor Lloyd Woods moved to go into Closed Session. Councilmember Ross Owen seconded the
motion. The vote to approve was unanimous. The Council retired to Closed Session at 8:40 p.m.
The Council reconvened in Open Session at 9:00 p.m.
10. City Manager. Consider action per Closed Session. No action was taken.
11.
Boards, Committees and Commissions. Consider appointments to the Plumbing Board and
Canadian River Municipal Water Authority Board. No action was taken.
12.
Adjournment. Councilmember Mike Hutcherson moved to adjourn; Councilmember Rey
Rosas seconded the motion. The Council voted unanimous approval. Mayor Woods declared
the meeting adjourned at 9:05 p.m.
Passed and approved on September 8, 1998.
Karen McBeth, City Secretary
Page 6 of 6