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HomeMy WebLinkAbout98 0820 min MINUTES PLAINVIEW CITY COUNCIL WORK SESSION August 20, 1998 : The City Council of the City of Plainview met in a Work Session on Thursday, August 20, 1998 at the Plainview Convention Center. The notice and agenda for this meeting was posted in City Hall on August 17, 1998. Mayor Lloyd C. Woods presided. Councilmembers present were: Sam Parker- Precinct 1, Mary Jane Shanes-Precinct 2, Rey Rosas-Precinct 3, Mike Hutcherson-Precinct 4, Ross Owen-Precinct 5, Bobby McGehee-Precinct 6 and Irene Favila-Precinct 7. Staff members present were: Jim Jeffers-City Manager, John Castro-Director of Community Services, William Mull-Police Chief, John Berry-Asst. Director of Public Service, Wally Hatch-City Attorney, and Pat Hernandez-Municipal Judge. Guests present were: Richard Galle-Director of YMCA, Mary Virginia Kirchhoff of 1000 Broadway, Tommie Sue Quebe-Chair of Plainview Independent School District Board of Directors, Richard Emerson-Pastor of First Christian Church, and David Mull-Hale County Sheriff 1. Invocation - Councilmember Ross Owen. 2. Review Agenda for August 25, 1998. The Council had questions and comments on the following agenda items: (h). Bids for vehicles. The Council discussed the fact that Jack Morris was the low bidder on the compact vehicles, but did not meet specifications. Staff will determine if the difference in radiators and no oil cooler is significant. Jack Morris bid $30,878.60 ($15,439.30 each) and Shamrock Chevrolet bid $33,710.00 )$16,855.00 each) Ordinance No. 98-3184. An Ordinance of the City of Plainview, Texas amending Ordinance No. 97-3135, the 1997-1998 Budget of the City of Plainview as such pertains to the Sexual Assault Nurse Examiner (SANE) Program. The City Manager clarified the question of what nurses are eligible to be trainer for this program. They must be a registered nurse and can be from this entire area, not just Plainview, or Methodist Hospital Plainview. Someone from the Crisis Center will be at the council meeting to answer questions. Public Hearing on 1998-1999 Fiscal Year Budget. Mr. Jeffers informed the group someone from the Westgate Addition will probably be present to address the issue of a park in their area. C. Consider funding for the S.A.F.E. program for 1999. Mr. Jeffers said there was $20,000 budgeted for youth programs. Historically, this money has gone to the S.A.F.E. program. Some Councilmembers have suggested this be given to other youth C:\MyFiles\Work Session Minutes\98 0820 wsmin.wpd Page 1 of 4 organizations, in differing amounts, on a case by case basis and not earmarked for only one program. Councilmember Favila stated there were people at the meeting who wanted to address the Council regarding the S.A.F.E. program and asked Richard Galle, YMCA Director, to speak. He reported this past S.A.F.E. program, just ending, was a success. The two school sites were excellent, they were air conditioned, and the program is drawing interest from other towns who may copy this format. He said approximately 400 children participated, with 98% of these coming from Plainview. He noted that parents signed off on liability and they were given to understand this was not child care and the children could come and go at will. All participants were charged $10 a week, but no one was turned away due to inability to pay. There were 30 counselors provided by MET and Caprock Community Action, training was conducted by the YMCA and the Girl Scouts, seed money was provided by the City of Plainview and Hale County. The YMCA netted approximately $8,700 for this summer program. Mr. Galle stated the "Y" would be happy to sponsor the program next year. Councilmember Ross Owen asked if there was some ldnd of program which could be done on a half- day basis? Mr. Galle said yes, he would be happy to produce one for the Council to review. Mayor Woods asked who paid the personnel? Mr. Galle said the YMCA paid for the "Y" personnel and MET and Caprock Community Action paid for the JTPA helpers. Mayor Woods said there were numerous other youth organizations that had requested funding during the past year and he would like to see some of these other organizations receive help also. Mayor Woods stated, perhaps the answer was to budget more money for this type activity. Councilmember Sam Parker said the "Y" did a fine job, and they did it on a pittance of money. Mr. Galle said the program has improved each year and many children have really benefitted. He said the older children have become leaders, sort of"junior" counselors. Councilmember Owen stated Hale County should be approached for more money. Richard Emerson, Pastor of the First Christian Church, addressed the Council stating he is concerned the City might cut funding for the S.A.F.E. program. He said this program serves a real need and while the program may need restructuring, he would like to see it continue. Hale County Sheriff David Mull said if there were more hands-on youth programs maybe his office and the Plainview Police Department would see less of these youngsters later on. Mrs. Tommie Sue Quebe, Chair of the Plainview Independent School District board, spoke in favor of the S.A.F.E. program, stating it keeps kids busy and out of trouble during the summer months when there is no school. She said there is a need for a full-day program, not a half-day program. She said the lunch program, which is a national program, is badly needed for some of the children. She said the school district is happy to be a partner and are committed to this program. Mary Virginia Kirchhoff, 1000 Broadway, said this program is important to the young people of Plainview, and the City's monetary support is vital to the continuing success of it. This program improves each year. It promotes unity among young people. Mayor Woods suggested the budget be enlarged to $40,000 and this would cover the S.A.F.E. program and other youth groups with monetary needs. He suggested the disbursement of these funds should be at the discretion of the City Manager on a case-by-case basis. City Manager Jim Jeffers said the final decision on this will be made on Tuesday, August 25, at the Council meeting. C:\MyFiles\Work Session Minutes\98 0820 wsmin.wpd Page 2 of 4 Zone Case 665. Ordinance No. 98-3183. An ordinance amending the zoning map of the City of Plainview, Texas, to rezone all of lots 1-12 Block 9, and all of lots 1-12 of Block 14 of the Wye Addition from a C-l, Neighborhood Service to a R-2, Single Family Residential district; Cumulativeness clause; Severability clause; And effective date. First reading. John Castro, Director of Community Services, explained this ordinance would allow this area to be used for homes. It was rezoned a few years ago to allow for commercial development, but none had occurred and Mr. Willie Compton wanted to construct a home in this area. The Planning and Zoning Commission met and Mrs. Christine Sansom spoke against the proposed change because she wants to open a business on one of the lots. Mr. Castro met with Mrs. Sansom at the proposed site and Mr. Castro will recommend the Council change the proposed ordinance to allow a portion of the designated area remain commercial. 3. City Council reports. Mayor Woods had given each Councilmember, under separate cover, a copy of' an audio tape called Working Together to Make a Difference which he encouraged everyone to listen to. Councilmember Ross Owen said he had occasion to use 27th Street, behind Coronado School, several times recently and reported several bad dips and potholes. He asked if engineering could look at it and see about getting it fixed. John Berry, Asst. Director of Public Works, said he would go by and see what is needed. 4. PHIl* Incentives. The Industrial Foundation proposes a fund be established to successfully recruit new business and assist existing business to expand. The PHIF will initially place $150,000 in the incentives fund. This will probably be a one time contribution. Hale County and the City of Plainview would annually place $40,000 each in the incentive fund. When the fund balance reaches $250,000 donation from the County and City will ease. If the fund balance drops below $250,000 the County and City will again begin donating $40,000 each to replenish the fund to a level of $250,000. Councilmember Owen asked if $250,000 was enough to really to make a difference in convincing a new business or industry to come to Plainview? He said tax abatement seems a better way to go. Mr. Jeffers answered that $250,000 may not seem like much, but it could help. Councilmember Owen asked if spending this money to recruit new businesses was simply creating competition for established local businesses? Mr. Jeffers said the Industrial Foundation does not recruit against existing businesses. Councilmember McGehee asked it this would be put in the new budget, or would we need to amend it? Where would this money come from? Mr. Jeffers said money would come from reserves and a budget amendment would put it in the 1998-1999 budget. Councilmember Parker asked if there was a budget or balance sheet for the Industrial Foundation? Mr. Jeffers said the Council is provided a copy of such on a monthly basis and another copy will be provided. Councilmember Hutcherson asked if local banks could contribute to this fund also? Mayor Woods said yes, and other big organizations could contribute also. Councilmember Owen said he would rather see money donated on a case by case basis. Mr. Jeffers said this would be discussed at a later work session. 5. Action Item: Ordinance No. 98-3188. An Ordinance providing for the extension of certain C:\MyFiles\Work Session Minutes\98 0820 wsmin.wpd Page 3 of 4 boundary limits of the City of Plainview, Hale County, Texas, and the annexation of certain tracts of land adjacent to the Westridge Addition area, Hale County, Texas; Severability clause; Cumulativeness clause; And effective date. First reading. Mr. Jeff.ers explained this was a voluntary annexation at the request of Terry Carter. There was no discussion on this ordinance. Councilmember Owen moved to approve Ordinance 98-3188 and Councilmember Shanes seconded the motion. The motion passed with Mayor Woods and Councilmembers Parker, Shanes, Hutcherson, Owen, McGehee and Favila voting "yes" to approve. None voted against. It is noted Councilmember Rey Rosas left the meeting prior to this item being discussed or voted on. Mayor Woods adjourned the meeting at 1:20 p.m. PASSED AND APPROVED on September 8, 1998. Kdren McBeth, city secretary C:\MyFiles\Work Session Minutes\98 0820 wsmin.wpd Page 4 of 4