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HomeMy WebLinkAbout98 0709 min MINUTES PLAINVIEW CITY COUNCIL WORKSESSION July 9, 1998 The Plainview City Council met in a Work Session at 11:30 a.m. on July 9, 1998, at the Plainview Country Club and Convention Center. Mayor Lloyd C. Woods presidedl Councilmembers present were: Sam Parker-Precinct 1, Mary Jane Shanes-Precinct 2, Rey Rosas-Precinct 3~ Mike Hutcherson- Precinct 4, and Ross Owen-Precinct 6. Irene Favila, Councilmember Precinct 7 was absent. Staffmembers present: Jim Jeffers-City Manager, John Castro-Director of Community Services, John Berry-Interim Director of Public Works, Dale Simpson-Civil Service Director, Cindy Gasaway- Administrative Assistant, Gary Glass-Fire Chief, Will Mull-Police Chief, Pat Hernandez-Municipal Judge, Wally Hatch-City Attorney and Karen McBeth~city secretary. News media present: Richard Orr-Plainview Daily Herald OPEN MEETING 1. Invocation - ReY Rosas, Precinct 3 Councilmember, gave the Invocation. 2. Review of City Council Agenda of July 14, 1998. The following items on the July 14, City Council Agenda were discussed: g) Code of Ethics. Ordinance No. 98-3179. An Ordinance establishing a Code of Ethics as provided by Article VII, Section 7.01 of the Charter of the City of Plainview, Texas; Severability clause; Conflicts clause; And effective date. First reading. Mr. Jeffers said no concerns have been expressed by any elected official to date, and asked for questions or comments. Councilmember Parker asked if there was a penalty for violation of the ethics code? Mr. Jeffers said most of the provisions of the ordinance are straight out of State law, so the penalty provision are primarily State penalties, up to and including felonies. If someone wishes to pursue it under City violation, then the penalty is up to $2,000. Also the State violations have jail time associated with it. Zone Case No. 661. Ordinance No. 98-3175. An Ordinance authorizing the issuance of a Specific Use Permit to allow-for a residential structure in a M-l, light manufacturing district, generally known as 700 E. 9th Street, Plainview, Hale County, Texas; Cumulativeness clause; Conflicts clause; Severability clause; And effective date. First reading. John Castro explained Margie Ramos bought a lot at the corner of 9th and Fir Street. Planning and Zoning Commission recommended approval and all seven of the responses approved. Mr. Jeffers said at one time the Ordinance Code was cumulative, which means you could build a "lesser" use building C:\MyFiles\Work Session Minutes\98 0709 wsmi.D.~e 1 of 5 in a zone without a Specific Use Permit. In 1989 with the adoption of the Comprehensive Plan and Zoning Ordinance this changed. Councilmember McGehee asked if an individual could asked for an area to be rezoned? Mr. Jeffers said yes. Mayor Woods asked Mr. Castro to do a survey regarding rezoning. Zone Case No. 662. Ordinance No. 98-3176. An Ordinance authorizing the issuance of a Specific Use Permit to operate a private club in a commercial retail (C-2) zoning district, generally known as 600 W. 5a~ Street, Plainview, Hale County, Texas; Cumulativeness clause; Conflicts clause; Severability clause; And effective date. First reading, John Castro told the Council this is the Elbow Bend, which has been in operation at this location for a number of years. Due to re-licensing requirements they must also get a new Specific Use Permit. They have met all of the requirements for such a permit and the Planning and Zoning Commission recommends approval. Three responses were received; two against and one for. Planning and Zoning did recommend the parking lot be paved and Mr. Castro recommended it be landscaped. The Council agreed with the recommendation for landscaping. Councilmember Rosas asked about lighting. Mr. Castro said this will be reviewed. Zone Case No. 663. Ordinance No. 98-3177. An Ordinance authorizing the issuance of a Specific Use Permit to operate a counseling center in a central business district (CBD) generally known as 1001 Broadway, Plainview, Hale County, Texas; Cumulativeness clause; Conflicts clause; Severability clause; And effective date. First Reading. John Castro said this is a request by Sam Parker to operate a counseling center, which falls under the Adult Day Care provision of City Code. As Mr. Parker is a Councilmember, he has declared a Conflict of Interest and will not take part in the discussion. The Planning and Zoning Commission recommended approval and six responses were received, all favorable. Zone Case No. 664. Ordinance No. 98-3180. An Ordinance authorizing the issuance of a Specific Use Permit to operate a private club in a general commercial (C-3) zoning district, generally known as 3416 Olton Road, Plainview, Hale County, Texas; Cumulativeness clause; Conflicts clause; Severability clause; And effective date. First reading. John Castro said this club, to be called "The Wild Stampede", has met all the requirements and the Planning and Zoning Commission meets tonight to hear this request. He said the club has been in business at this address for two years and the same stipulations are addressed in this ordinance as before. Councilmember Owen asked about police calls; Police Chief Will Mull said there were no more calls than previously at this address, and most calls were about parking in the rear of the establishment. If the parking violations continue, charges can be filed in Municipal court. C:\MyFiles\Work Session Minutes\98 0709 wsmiP.~e 2 of 5 Plat - Checker Subdivision. Consider approval of combination plat of Checker Subdivision, Block 1, Lots 1 and 2, being a portion of Block 86, College Hill Addition, to the City of Plainview, Hale County, Texas. Owner/developer CSK Auto. John Berry, Interim Director of Public Works, explained the owner/developer has complied with all the requirements, has placed money in escrow for water and sewer, and Staff recommends approval. Consider authorizing the City Manager to negotiate a contract for architectural services for upcoming building projects. Dale Simpson told the Council that the proposed new fire station and community building plans are ready to be given to an architect. This is the next step before any actual construction can begin. The fire station plans are still being worked on, the SPS building on 7~ Street has no final price yet, but the owners of the church building on 9~ Street, across from City Hall, has accepted the Mayor's offer of $30,000. 4. City Council Liaison Policy. Mr. Jeffers explained the policy of appointing Councilmembers to be liaisons to the various boards, committees and commissions of the City. The intent was for elected officials to be messengers to the members of the volunteer boards and committees as well as the rest of the Council, and the citizens. This has been done traditionally after elections, and with respect to seniority so far as preference was concerned. However, it has been suggested that this policy be discontinued. The Council receives the minutes and notices of these boards and committees and can attend any meeting, whenever they choose. Mr. Jeffers asked for comments. Mayor Lloyd Woods stated he felt the system should be done away with, as any Councilmember can attend any of the meetings they wish to. Councilmember McGehee said he felt the liaison system was good, because if we ask volunteers to serve on these boards the Council should support them with their attendance. Councilmember Owen wanted the policy done away with because there were so many conflicts between work, home and Council duties. Councilmember Shanes asked if the Councilmembers only acted as an observer at these meetings, and was told yes. She stated then it should be discontinued. Councilmember Hutcherson said he felt the practice should be discontinued. Councilmember Rosas had no comment. Mr. Jeffers said the formal City Council liaison appointments will be discontinued. 5. Wayland Baptist University Smyth Boulevard improvements. Mayor Woods said Wayland is a big part of the City of Plainview and they are a $25 million partner in the community. Wayland has asked the City to pay for street improvements to Smyth Boulevard from 5th to 6th Street. The engineering department has estimated that widening Smyth, curb/gutter and paving would cost between $50 and $60 thousand. He said ifWayland would do the demolition work on sidewalks and driveways, this price could be lowered. Councilmember Rosas asked when this would be done? Mayor Woods said this year. Councilmember Rosas stated he hoped the other paving improvements needed throughout the City would not be postponed to do this. Mayor Woods said no, this would be very low on the priority list. Councilmember Hutcherson stated we should do it. Councilmember C:\MyFiles\Work Session Minutes\98 0709 wsrni~e 3 of 5 Parker asked if the construction process and proposed changes would interfere with Fire/EMS access? Mr. Jeffers said no. Councilmember McGehee asked if the new boulevard would impact the Industrial Foundation? Mr. Berry said it would not disturb the Industrial Foundation property. Councilmember Owen said he was in favor of doing this. 6. Downtown Beautification. Mayor Woods said he has had a vision of Broadway with landscaping, the brick streets restored, the buildings improved and preserving the downtown area in general. He said Plainview is a National Main Street City. He is holding a meeting with the business owners and property owners, from 5th to 9th Street on Broadway, on Tuesday, July 21, 1998 at City Hall. Mayor Woods is going to propose a tax abatement to those business/property owners for any improvements they do to the buildings in this area. He invited all the Councilmembers to come to the meeting and participate in discussions. Mr. Jeffers said such a beautification program will cost some money, but the City is partners with businesses and this could be a good thing for downtown Plainview. Obviously the business and property owners will have to participate in this project, as well as the City. None of the Councilmembers had any objections to this plan and all were interested in the project. 7. EPA Notice of Proposed Assessment of Class II Civil Penalty (waste water treatment plant). Mr. Jeffers said there was nothing to report at this time. 8. Austin Heights Zoning - Mr. Willie Compton in the 100 block of Brazier. Mr. Castro said this block of Brazier was re-zoned in 1994 to a C-2 in the hopes of encouraging businesses to build in this area. However, no one has taken advantage of the re-zoning and Mr. Compton wants to build a home in this block. Mr. Compton would like for the City to co-sponsor the zone change request, as this would save him money, which he could in turn put into the house. Mayor Woods said he felt if the gentleman wants to build a home in this area, the City should help him. AH Councilmembers present were in favor of co-sponsoring this zone change request. Mr. Jeffers said this would be added as an addendum to the July 14, 1998 Council Agenda. 9. Water Line Replacement - Contract out as opposed to doing in house. Mr. Jeffers said the Infrastructure Committee recommended hiring three people to concentrate efforts on replacing 120,000 feet of water line. If this is done in house, not only will the City have to hire people, the City will also have to purchase equipment. If the work is contracted out to private business they will have the equipment as well as carry the liability insurance and pay the workers. Mayor Woods said the work could be contracted out a section at a time. Councilmember Owen said if the City needed additional employees on a long term basis, then hiring them would be fine. But, he said that hiring a few people for a short time is impractical and it would be better to contract the work out. Councilmember Hutcherson asked how long it will take to prepare specifications and ask for bids? Mr. Jeffers said staffis meeting with engineers to determine this. Councilmember McGehee said he would like to see the work contracted out. Councilmembers Rosas, Parker and Shanes all agreed that contracting the work out was the best approach. 10. Budget Worksession. Mr. Jeffers reminded the Council of the Budget Worksession C:\MyFiles\Work Session Minutes\98 0709 wsmi~e 4 of 5 scheduled for July 23, 1998, at City Hall beginning at 9:00 a.m. 11. Disannexation. Mr. Jeff.ers said the requests of James Odom and Ralph Miller for disannexation ora pOrtion of land facing S.W. 3rd Street must be answered within 60 days. This is being reviewed by the City Attorney and will be discussed at the second meeting in July. City Attorney Wally Hatch said Mr. Odom would like to isolate his property which is totally surrounded by the City. Mr. Jeff.ers said his reasoning is that he does not have water or sewer to this property. Mayor Woods said Mr. Odom wants to built a golf course on this site. Mr. Jeffers said they will meet with James Odom and Ralph Miller prior to placing this on the agenda. 12. Council Relations Policy, Mr. Jeff.ers asked that the Council review the Council Relations Policy prior to the next worksession and be prepared to discuss it. 13. Topics for Future Agendas. Councilmember Owen said he would like to have traffic lanes striped at Ennis and 5~ St. Mr. Jeff.ers said this would be done as soon as practical. Councilmember Rosas said he had received a complaint about people parking in the street in front of the Country Club, rather than in the parking lot, and blocking residents access to their property. Mr. JefYers said he would ask the Country Club to take care of this. There being no further discussion, Mayor Woods adjourned the meeting at 1:14 p.m. Passed and approved on July 28, 1998 Karen McBeth, city secretary C:\MyFiles\Work Session Minutes\98 0709 wsmi~.~'a'~e 5 of 5