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HomeMy WebLinkAbout97 1014 min MINUTES CITY COUNCIL MEETING City of Plainvicw October 14, 1997 The Plainview City Council held a meeting at 7:30 p.m., Tuesday, October 14, 1997 in the Council Chambers of the Plainview City Hall at 901 Broadway. The Council met in Pre-Session at 7:00 p.m. Mayor Lloyd C. Woods presided. Councilmembers present were: Larry Dickerson-Precinct 1, Mary Virginia Kirchhoff-Precinct 2, Rey Rosas-Precinct 3, Ross Owen-Precinct 5, Bobby R. McGehee- Precinct 6, and Irene Favila-Precinct 7. Councilmember Mike Hutcherson-Precinct 4 was absent. Staff members present were: Jim Jeffers-City Manager, Norman Huggins-Director of Finance, Wally Hatch-City Attorney, John Castro-Director of Community Services, Ches Carthel-Director of Public Works, Will Mull-Chief of Police, Cindy Gasaway-Main Street Coordinator, Gary Glass-Fire Chief, and Karen McBeth-city secretary. News media present: Richard Orr-Plainview Daily Herald and Wayland Baptist University TV crew. OPEN MEETING Invocation - The Honorable Rey Rosas Pledge of Allegiance - Scout Neal Davis 2. Recognitions - There were none. 3. Consent Calendar - Councilmember Bobby McGehee made the motion to approve the Consent Calendar as presented, his motion was seconded by Councilmember Ross Owen. Councilmembers Dickerson, Kirchhoff, Rosas, Owen, McGehee and Favila, and Mayor Woods voted for the motion. The Consent Calendar was approved. a) b) c) d) Minutes were approved for the meetings of Septemberl 8, 1997 and September 23, 1997. Departmental Reports were accepted. Expenditures were approved. Excused Absences were extended to Councilmembers Rosas and Favila for the Work Session of October 9, 1997 and Councilmember Hutcherson for this Council Meeting. e) Resolution R97-119. A Resolution of the City of Plainview honoring The Texas Department of Transportation on their 80th Anniversary and recognizing the progress of the organization and their contribution to the development of Plainview and West Texas. Passed and approved. Consider co-sponsorship of a zone change of the John Warrick property at 701 Canyon fi.om R-1 (single family residential) to MF-1 (multi family). City will co- Page 1 of 5 sponsor a request for a zone change. Ordinance No. 97-3141. An Ordinance of the City of Plainview, Texas, establishing minimum training requirements for the Mayor and City Council; Establishing a penalty; Severability clause; Cumulativeness clause; Conflicts clause; And effective date. Passed for the First Reading. Surplus Property. Award of bids. The high bids on the property were awarded as bid. The bids are listed in Exhibit A. Ordinance No. 97-3140. An Ordinance of the City of Plainview, Texas amending Section 2-282, Section 2-283, and Section 2-284, of the Code of Ordinances of the City of Plainview, Texas pertaining to the Youth Advisory Commission; Severability clause; Cumulativeness clause; Conflicts clause; And effective date. Passed and approved: J) Ordinance No. 97-3139 An Ordinance of the City of Plainview, Texas, repealing Ordinance No. 78-2256; Article VII, of the Code of Ordinances authorizing the organization of the Environmental Advisory Committee; Severability clause; Cumulativeness clause; Conflicts clause; And effective date. Passed and approved. REGULAR AGENDA ITEMS Consider participation in the North/South Highway Corridor Coalition. Councilmember Owen made a motion that the City of Plainview participate in the North/South Highway Corridor Coalition. The motion was seconded by Councilmember Favila. Tommy Gonzales, staff member of the City of Lubbock, presented a slide presentation depicting the proposed North/South Highway Corridor Coalition, extending Northward to Canada and South through Mexico and all the way to South America. The proposed international trade will go through Amarillo, Plainview, and Lubbock. Representatives of this trade route have met with the Amarillo City Council and with the staff of the Mexican Embassy, and received support from both entries. Senators Gramm and Hutchison are working with the team to set up meetings twice a year between the United States and Mexico to discuss infrastructure requirements. He said Senator Duncan and Congressman Thornberry support the proposal. Mr. Gonzales stated the proposed highway would draw business to all cities along this trade route because the highway would enable them to move their goods, both in and out, at a fast pace. He said NAFTA has increased two way trade by 40%, from Canada to Mexico. He proposed that if we would build a better highway system, business and people will come to take advantage of it. Global economy demands planning now, and planning demands the coalition of many cities, many states, and many countries. A feasibility study must be done so as to position ourselves in the legislative business process through ISTEA. The feasibility study will determine the best route. The existing highway system is logically the one to follow, and this system will only need upgrading. There are 25 Texas/Mexico bridges in place, with 10 proposed Page 2 of 5 new bridges to be built along the proposed highway. 1-27 is strategically placed to join with 1-25 and other prominent highways. Mr. Gonzales told the Council the first step in the process for building this trade route is to acquire interlocal agreements with the participating cities for financial support to pay for consulting services, Mayor Woods thanked Mr. Gonzales for his interesting and informative presentation. Councilmember Kirchhoff asked if the group would seek out the smaller cities on the route for participation? Mr. Gonzales said they would, but not to the extent they will the larger cities. Councilmember Owen said he hopes Plainview will participate, as it has always been a willing partner in progress. Councilmember Owen amended his motion to include allowing the Mayor to enter into an agreement and funds to be provided by the sitting City Council at the time. Councilmember Favila seconded the motion to amend. The Mayor and all six Councilmembers present voted in favor of the amendment; The Mayor and Councilmembers Dickerson, Kirchhoff, Rosas, Owen, McGehee and Favila voted in favor of the motion as amended. Consider a request fi.om Herb Fisher for exemption from the platting process for properties located at the intersection of 26th Street and Quincy Street. Councilmember McGehee made a motion to grant the request for platting exemption subject to the execution of a formal agreement for a 20 foot right of way; Councilmember Favila seconded the motion. Director of Public Works, Ches Carthel, reviewed the request and told the Council the location of the property and the owners, Mr and Mrs. Fisher, want to connect to city sewer and ask to be exempt from platting costs, water and sewer improvement costs. The property is connected to city water. The Fishers have said they will grant a 20 foot easement and there is no real need for formal platting of this property, which is an exceptionally large lot. The Mayor and Councilmembers Dickerson, Kirchhofl~ Rosas, Owen, McGehee, and Favila voted in favor of the motion, unanimously. Ordinance No. 97-3143. An Ordinance of the City of Plainview, Hale County, Texas waiving the permit fees established in Chapter 6, Article 1 of the Code of Ordinances, No. 94-2995; Regarding building permit fees for the 1997 Farmers }lome }lousing Preservation Program administered by Motivation, Education and Training, Inc.; Cumulativeness clause; Conflicts clause; And effective date. Second Reading. Councilmember Larry Dickerson moved to approve Ordinance 97-3143 and Councilmember Rey Rosas seconded the motion. City Manager Jim Jeffers told the Council that Councilmember Favila has declared a Conflict of Interest on this issue and will not be participating in discussions or voting. Mr. Jeffers further explained the City has done this in the past on a case by case basis, and the reasoning behind it is, this allows all the money available for rehabilitating these houses to be used on the houses. Mayor Woods, Councilmembers Dickerson, Kirchhoff, Rosas, Owen and McGehee voted in favor of the motion. The ordinance was approved. Councilmember Favila abstained from voting. 6a. ADDENDUM: Ordinance No. 97-3142. Zone Case No. 645. An ordinance abandoning and Page 3 of 5 vacating all of that alley located between lots 92 and 93, Westridge Park No. 3., Plainview, Hale County, Texas and declaring that same is in the public interest. First Reading. Mayor Lloyd Woods made the motion to approve Ordinance No. 97-3142 and Councilmember Owen seconded the motion. John Castro, Director of Community Services explained the alley portion of this property is not used by the City for any purpose. Planning and Zoning Commission unanimously approved the request and no one within the required notification perimeter stated any objection. Mayor Woods and Councilmembers Dickerson, Kirchhoff, Rosas, Owen, McGehee and Favila voted in favor of the ordinance. There were no votes against. Consider award of bid for Property and Casualty insurance for the City of Plainview, for a contract period of November 1, 1997 through October 31, 1998, with options. Councilmember Ross Owen declared a Conflict of Interest regarding this agenda item, therefore he did not participate in the discussion of it, nor did he vote. Director of Finance, Norman Huggins, reviewed the bids received for property and casualty insurance. Bids were received from Texas Municipal League in the amount of $229,161; Mouser Agency with Travelers Insurance in the amount of $240,126; Mouser Agency with Texas Political Subdivisions in the amount of $266,257; and two bids were received from Blackwell Agency but were non-responsive to the terms of the request Mr. Huggins explained the premiums quoted are for one year beginning November 1, 1997, with an option for two years. Councilmember Kirchhoffmade a motion to award the bid to Texas Municipal League for one year, with a two year option, in the amount of $229,161. Larry Dickerson seconded the motion. Councilmembers Dickerson, Kirchhoff, Rosas, McGehee, Favila and Mayor Woods voted in favor of the motion, it passed unanimously with Councilmember Owen abstaining. The bid was awarded to Texas Municipal League. Open Forum. Hear citizens requests and comments per Open Forum Policy. No one spoke in the Open Forum portion of the meeting. 9. Consider approval of a contract with Hale County for fire services. Councilmember Favila moved to approve a contract with Hale County regarding fire services. Councilmember Dickerson seconded the motion. Councilmember McGehee told the Council the meetings with Hale County regarding a fire services contract was not yet approved by the Hale County Commissioners and they wanted specific language included regarding personal property, specifically autos. Mr. McGehee said he was told by the County Commissioners he and Councilmember Owen met with that a contract was forthcoming for the City's consideration. He said the general liability insurance coverage for the City of Plainview was not applicable to answering fire calls outside the City without an agreement. Councilmembers Dickerson, Kirchhoff, Rosas, Owen, McGehee, Favila and Mayor Woods voted in favor of the motion to approve a contract with Hale County. Page 4 of 5 10. Closed Session. Deliberate the appointment, employment, evaluation, reassignment or duties, removal, discipline or dismissal of a public officer or employee, board, commission, or committee member, or to hear complaints or charges. (City Manager Evaluation, Senior Citizen Commission, Board of Adjustment, Minimum Housing Board). Councilmember Owen moved to convene in a Closed Session. Councilmember Dickerson seconded the motion. The motion carried unanimously. The Council moved into Closed Session at 8:10 pm. The Council reconvened in Open Session at 8:45 p.m. 11. Personnel. Consider action regarding annual City Manager evaluation. No action was taken. 12. Boards, Committees and Commissions. Consider appointments to: Senior Citizens Commission, Board of Adjustment, and Minimum Housing Board. Councilmember Owen moved to appoint Billy Rollins to the Board of Adjustment. His motion was seconded by Councilmember Dickerson. Councilmembers Dickerson, Kirchhoff, Rosas, Owen, McGehee, Favila and Mayor Woods voted to approve the motion. Billy Rollins was appointed. 13. Adjournment. Councilmember Owen moved to adjourn. Councilmember Rosas seconded the motion. Mayor Woods declared the meeting adjourned at 9:00 p.m. Passed and approved on October 28, 1997. ? aren McBeth, C~ty Secretary Page 5 of 5