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Home My WebLink About20-3709 ordW BUDGET AMENDMENT ORDINANCE NO. 20-3709 AN ORDINANCE OF THE CITY OF PLAINVIEW AMENDING ORDINANCE NO. 19-3698 TO APPROPRIATE FUNDS IN THE GENERAL FUND AND VARIOUS REVENUE AND CAPITAL FUNDS PURSUANT TO SECTION 5.07 (a) AND (d) OF THE PLAINVIEW CITY CHARTER ALLOWING FOR SUPPLEMENTAL APPROPRIATIONS IN THE 2019-2020 BUDGET; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on September 24, 2019, through the adoption of Ordinance No. 19- 3698, the Plainview City Council approved the 2019-2020 Budget; and WHEREAS, the Budget is a general guideline for revenue and expenditures and may require periodic amendments; and WHEREAS, the Director of Finance has certified that there are available for appropriation revenues/reserves in excess of those estimated in the budget; and WHEREAS, the novel coronavirus (COVID-19) has been recognized as a pandemic by the World Health Organization and is a contagious respiratory virus; and WHEREAS, the Governor of the State of Texas, Greg Abbott, issued a state-wide disaster proclamation on March 13, 2020, certifying that COVID-19, a novel coronavirus that has been recognized as a pandemic by the World Health Organization and is a contagious respiratory virus, posed an imminent threat of disaster for all counties in the State of Texas; and WHEREAS, on March 19, 2020, pursuant to the authority provided him by Texas Government Code § 418.108, the Mayor of the City of Plainview issued a Declaration of Local Disaster, placing certain restrictions and procedures in place in order to protect and preserve the public health, safety and welfare and consistent with the national and state declarations of emergency that has been continually renewed and extended by the City Council; and WHEREAS, due to the state-wide disaster proclamation and the Declaration of Local Disaster, the employees of the City of Plainview have been required to perform numerous job duties outside the normal scope of duties for their respective positions with no additional compensation; and WHEREAS, it is fully anticipated that the City will continue to deal with the effects of COVID-19 including the possibility of continuing the state-wide disaster declaration and Declaration of Local Disaster for the remainder of fiscal year 2019-2020 and fiscal year '�7 Ord. No. 20-3709 FY 2019-2020 Budget Amendment Pagel of 3 381 2020-2021; and poses an imminent threat of disaster for all counties in the State of Texas; and WHEREAS, a stable, trained, experienced workforce is important to the overall efficiency and performance of the City operations which enhances the health, safety, and welfare of the citizens of Plainview; WHEREAS, Texas Local Government Code Ann., Section 102.010 allows municipalities to make changes in the budget for municipal purposes; and WHEREAS, the Plainview City Council has determined to amend the 2019-2020 Budget to make appropriations for the year for certain accounts not to exceed such excesses. NOW, THEREFORE, The City Council of the City of Plainview hereby ordains that: Section 1. The fiscal year 2019-2020 Budget is amended to appropriate excess revenues/reserves in the general and various revenue and capital funds for the accounts listed on Exhibit "A" attached and incorporated herein. Section 2. The City Council authorizes a one-time COVID-19 upward enhancement pay as an incentive for all employees due to the extra -ordinary job duty requirements imposed due to this on -going pandemic. This upward pay adjustment equal to 2.5% of base pay for all full-time City employees and year-round part-time City employees and with a minimum payout of $750.00 and capped at $1,750.00. The City Manager is authorized to transfer part or all of the unencumbered appropriation balance from one department or organizational unit to other departments or organizational units within each affected fund to accomplish this one-time pay increase in the 2019-2020 Fiscal Year. Section 3. All other terms and provisions of the Code of Ordinances, City of Plainview, Texas not in conflict herewith and not hereby amended shall remain in full force and effect. Section 4. If any provision, section, subsection, sentence, clause or the application of same to any person or set of circumstances for any reason is held to be unconstitutional, void or invalid or for any reason unenforceable, the validity of the remaining portions of this ordinance or the application thereby shall remain in effect, it being the intent of the City Council of the City of Plainview, Texas in adopting this ordinance, that no portion thereof or provision contained herein shall become inoperative or fail by any reasons of unconstitutionality of any other portion or provision. Section 5. This ordinance shall be of full force and effect upon its passage and publication as required by law. PASSED AND APPROVED upon first reading this 8th day of September, 2020. Ord. No. 20-3709 FY 2019-2020 Budget Amendment Page 2 of 3 382 PASSED AND APPROVED upon second reading this 22"d day of September, 2020. ATT T: Belinda Hinojo a ity Secretary APPROVED AS TCYCONTENT: Jeffrey %d--r/City Manager CERTIFICATION AS TO AVAILABILITY OF FUNDS: Sarianne Beversdorf, Director f Finance APPROVED AS TO FORM: Mat ew L. Wade, City Attorney 67 Wendell Dunlap, Mayor fl 1 Ord. No. 20-3709 FY 2019-2020 Budget Amendment Page 3 of 3 383 Exhibit "A" Line Item Amendments to 2019-2020 Budget Adopted Adjustment to Amended Fund Account # Description Budget Appropriation I Budget General Fund 001-00-5334 Grant Revenue (Vests, Census, Buy Stings) 2,000 18,875 20,875 001-00-5338 Lubbock Emergency Comm Dist (911 Reality Stimulator Gi 0 26,930 26,930 001-00-5339 Federal Stimulus (Cares Act EMS) 0 17,030 17,030 001-00-5610 Other Misc Revenue 3,500 17,540 21,040 001-00-5610 03 Other Misc Revenues (Cops & Kids) 2,000 (1,650) 350 001-00-5610 04 Other Misc Revenues (Christmas for Kids) 2,000 5,590 7,590 001-00-5847 Transfer to Health Insurance Fund 0 (25.000) (25,000) 001-00-5852 Transfer to Capital Improvement Fund 0 (200,000) (200,000) 001-00-5853 Transfer to Street Improvement Fund 0 (50,000) (50,000) 001-00-5854 Transfer to Equip Replacement Fund 0 (274,200) (274,200) 001-00-5859 Transfer to Fleet Services Fund 0 (25,000) (25,000) 001-00-5865 Transfer to Economic Development Fund (40,000) (50,000) (90,000) 001-026801 Office Equipment (EOY Buy) 0 3,400 3,400 001-036504 Special Services (Police Chief Recruitment) 20,000 10,000 30,000 001-03-6517 Computer Hardware 31,000 3,305 34,305 001-036527 Special Projects (Census Matenals) 5,500 8,500 14,000 001-036557 Civic Center/Golf Course 25,000 25,000 50,000 001-03-6598 School Crossing Guards 0 9,730 9,730 001-06-6501 Communication 500 250 750 001-076104 Overtime 175,000 48,000 223,000 001-076201 Office Supplies 13,000 3,450 16,450 001-076207 Minor Tools & Apparatus 6,000 4,000 10,000 001-076219 01 Ammunition - S W A T 3,000 1,000 4,000 001-076220 Photographic (EOY Buy) 325 2,075 2,400 001-07-M4 Safety Equipment (Vests) 5,000 5,110 10,110 001-076232 Computer Supplies/Software (Eforce Server Upgrade) 2,500 3,000 5,500 001-076301 Buildings 2,750 13,770 16,520 001-076404 Automotive Equipment (Repairs) 70,000 29,075 99,075 001-07.6501 Communication 37,300 4,300 41,600 001-076527 Special Projects (Chnstmas for Kids, Cops & Kids) 4,500 5,460 9,960 001-07-6801 Office Equipment ( 911 Trainer, Rimage 6000N) 0 43,935 43,935 001-076803 Other Equipment (EOY Buy) 0 5,500 5,500 001-086104 Overtime 85,000 47,000 132,000 001-086207 001-086208 Minor Tools & Apparatus (EOY Buy) Janitorial 3,250 4,200 14,755 1,700 18,005 5,900 001-086209.01 Chemical and Medical 42,000 1,000 43,000 001-086210 Minor Office Equipment 900 1,100 2,000 001-08-6213 Employee Training Supplies 4,150 4,500 8,650 001-086224 Safety Equipment 6,000 2,000 8,000 001-086232 Computer Supplies/Software 300 2,800 3,100 001-086301 Buildings 9,000 7,000 16,000 001-086404 Automotive Equipment (Repairs) 30,000 22,000 52,000 001-086404.01 Automotive Equipment 20,000 31,000 51,000 001-086406 EMS Medical Equipment 18,000 3,000 21,000 001-066407 Other Equipment 2,900 1,200 4,100 001-08-6431 Fire Hose (EOY Buy) 5,000 5,200 10,200 001-08-6501 Communication 8,700 6,680 15,380 001-086521 01 Professional Services (EMS Billing, Medical Director) 35,000 10,000 45,000 001-10-6527 Special Projects 27,500 2,850 30,350 001-116207 Minor Tools & Apparatus (EOY Buy) 250 3,350 3,600 001-126207 Minor Tools & Apparatus (EOY Buy) 1,500 5,500 7,000 001-126404 Automotive Equipment 10,000 3,000 13,000 001-196210 Minor Office Equipment (EOY Buy) 500 250 750 001-196508 Dues & Subscriptions (Encompass) 850 1,700 2,550 001-226210 Minor Office Equipment (EOY Buy) 0 2,515 2,515 001-22.6508 Dues & Subscriptions 500 7,975 8,475 001-226511 Gas Utility Services 1,500 1,5W 3,000 001-246208 Janitorial 2,000 1,500 3,500 001-246404 Automotive Equipment 2,000 1,000 3,000 001-246412 Heating and Cooling 250 3,960 4,210 001-326202 Postage 6,700 1,500 8,200 001-356301 Buildings 5,000 1,500 6,500 001356510 Electric Utility Services 15,000 6,000 21,000 001-356512 Water Utility Services 3,000 1,500 4,500 001-356W3 Other Equipment (Boiler) 0 21,200 21,200 001366505 Advertising 12,500 7,500 20,000 001406207 Minor Tools & Apparatus (EOY Buy) 4,300 9,290 13,590 001406209 Chemical and Medical 5,500 1,000 6,500 00140-6301 Buildings (EOY Buy) 4,250 4,200 8,450 001406418 Park Improvements 10,000 2,000 12,000 00140-6419 Ball Park Maintenance 10,000 1,000 11,000 001496535 Property Appraisal Fees 125,000 13,520 138,520 001496603 Refunds to Customers (Walmart 82,060) 2,000 82,060 84,060 001-506210 Minor Office Equipment (EOY Buy) 2,500 5,180 7,680 001-50-6301 Maintenance Buildings (EOY Buy) 10,000 6,815 16,815 001-506501 Communication 3,900 1,985 5,885 001-506801 Office Equipment (Cemsites Software - EOY Carry-over) 0 25,280 25,280 Adopted Atljuetment to Amentletl Fund Account # Description Budget Appropriation Budget Cap Imp Fund 002-00-5612 01 Contribution - Cart Path 0 50,000 50,000 002-00-5801 Transfer from General Fund 0 200,000 200,000 002-036527 Special Projects (Mural) 25,000 5,000 30,000 002-036820 Golf Course 40,000 70,720 110,720 002-036940 Airport Improvements 250,000 50,000 300,000 Hotel/Motel Rm Occupancy 004-036831 Buildings (Civic Center Commercial Equipment) 0 8,600 8,600 Street Improvement Fund 007-00-5801 Transfer from General Fund 0 50,000 50,000 Unemployment Comp 009-036519 Insurance Deduct/Reimburse 28,000 2,000 30,000 Equipment Replacement 010-00-5801 Transfer from General Fund 0 274,200 274,200 010-00-5812 Transfer from S/W Mgmt Fund 0 24,800 24,800 010-00-5819 Transfer from Utility Fund 0 24,800 24,800 010-03-6801 Office Equipment (Server and Storage) 25,000 55,835 80,835 010-086207 Minor Tools & Apparatus (Price Increase) 10,000 2,700 12,700 010-OM224 Safety Equipment (Price Increase) 30,600 9,300 39,900 ProplAuto/Equip Insurance 011-00-5602 Sale of City Property (Totaled PU) 0 15,010 15,010 011-00-5637 Insurance Proceeds 0 28,995 28,995 011-286804 Automotive Equipment 38,000 38,000 011-40-6831 Buildings (Regional Park Restroom) 0 68,710 68,710 Solid Waste Management 012-00-5847 Transfer to Health Insurance Fund 0 (25,000) (25,000) 012-00-5854 Transfer to Equipment Replacement Fund 0 (24,800) (24,800) 012-00-5856 Transfer to S/W Mgmt System Fund (254,175) (132,900) (387,075) 012-00-5859 Transfer to Fleet Services Fund 0 (25,000) (25,000) 012-00-5865 Transfer to Economic Development Fund (35,000) (25,000) (60,000) 012-03-6543 Audit 9,300 2,100 11,400 012-13-6806 Refuse Collection Equipment (Carryover last year) 0 180,960 180,960 012-146210 Minor Office Equipment (Speakers Scale House) 350 2,165 2,515 012-146301 Buildings (Door) 2,000 3,600 5,600 012-14-6402 Machinery 40,000 81,720 121,720 012-146803 Other Equipment 0 14,015 14,015 012-17-6404 Automotive Equipment 1,500 4,000 5,500 012-556404 Automotive Equipment 5,000 1,910 6,910 Solid Waste Mgt Sys Imp 013-00-5812 Transfer from S/W Mgmt Fund 254,175 132,900 387,075 Health Ins Fund 014-00-5801 Transfer from General Fund 0 25,000 25,000 014-00-5812 Transfer from S/W Mgmt Fund 0 25,000 25,000 014-00-5819 Transfer from Utility Fund 0 25,000 25,000 014-036591 HSA Contributions 59,500 11,000 70,500 W & S Improvement Fund 017-00-5819 Transfer From Utility Fund 1,100 1,000,000 1,001,100 017-036825 Water/Sewer Systems Study 0 6,000 6,000 017-286815 Waste Management System 0 48,725 48,725 017-316802 Machinery & Equipment 300,000 3,605 303,605 Water & Sewer 019-00-5847 Transfer to Health Ins Fund 0 (25,000) (25,000) 019-00-5854 Transfer to Equipment Replacement Fund 0 (24,800) (24,800) 019-00-5857 Transfer to W & S System Impr Fund (1,100) (1,000,000) (1,001,100) 019-00-5859 Transfer to Fleet Services Fund 0 (25,000) (25,000) 019-00-5865 Transfer to Economic Development Fund (40,000) (25,000) (65,000) 019-036504 Special Services 10,000 15,000 25,000 019-03-6521 Professional Services 0 20,000 20,000 019-266501 Communication 2,500 1,760 4,260 019-266559 Collection Expense 45,000 22,000 67,000 019-266801 Office Equipment 3,000 53,560 56,560 019-28-6202 Postage 3,500 3,500 7,000 019-286310 Booster Station 10,000 7,000 17,000 019-286501 Communication 1,900 1,700 3,600 019-296404 Automotive Equipment 4,500 1,200 5,700 019-29-6526 Inspection/Testing/License 42,500 6,500 49,000 019-306104 Overtime 25,500 3,900 29,400 019-306402 Machinery 5,000 1,000 6,000 019-306409 Water System 45,000 5,000 50,000 019-306410 Meters & Settings 65,000 5,000 70,000 019-306414 Fire Hydrants 20,000 7,800 27,800 019-306803 Other Equipment 0 6,150 6,150 019-316104 Overtime 27,000 5,000 32,000 019-316113 Uniforms 1,200 1,400 2,600 019-316207 Minor Tools & Apparatus (EOY Buy) 2,200 10,900 13,100 019-316210 Minor Office Equipment (EOY Buy) 0 350 350 019-316W3 Other Equipment (EOY Buy) 0 9,200 9,200 Fleet Services Fund 025-00-5801 Transfer from General Fund 0 25,000 25,000 025-00-5812 Transfer from S/W Mgmt Fund 0 25,000 25,000 025-00-5819 Transfer from Utility Fund 0 25,000 25,000 025-256301 Buildings 13,600 3,000 16,600 385 Adopted Adjustment to Amended Fund Account # Description Budget Appropriation Bud et Police Seizure - Prog Fund 027-00-5559 Court Forfeits 4,000 5,815 9.815 027-07-6207 Minor Tools & Apparatus 1,000 9,410 10,410 EDA PIW Fin Assist Grant 050-00-5334 Grant Revenue 0 160,545 160,545 050-036901 Contribution to Business Park 0 160,545 160,545 TDA Com Dev Block Grant 052-00-5334 Grant Revenue 0 244,675 244,675 052-306502 Rental of Equipment 0 755 755 052-306521 Professional Services 0 6,075 6,075 052-306809 Water System Improvements 0 11,000 11,000 052-306827 Engineering Services 0 5,450 5,450 052-316521 Professional Seances 0 20,925 20,925 052-31-6810 Sewer System Improvements 0 224,685 224,685 052-316827 Engineering Services 0 26,300 26,300 Theatre Arts 070-70-6521 Professional Services (Fair Cleaning 20th Anniversary) 15,000 5,000 20,000 Economic Dev Fund 105-00-5801 Transfer from General Fund 40,000 50,000 90,000 105-00-5812 Transfer from SW Mgmt Fund 35,000 25,000 60,000 105-00-5819 Transfer from Utility Fund 40,000 25,000 65,000 105-036585 Economic Development Project 0 510,000 510,000 Debt Service Fund 107-036603 Refunds to Customers (Walmart) 0 37,070 37,070 11