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HomeMy WebLinkAbout96 1219 min__ MINUTES CITY COLTN IL MEETIN City of Plainview : December 19, 1996 The Plainview City Council held a Regular City Council Meeting at 11:30 a.m., Thursday, December 19,1996 at the Plainview Convention Center, 2902 West 4th St. Mayor Lloyd C. Woods presided. Councilmembers present were: Mary Virginia Kirchhoff Precinct 2, Ross Owen-Precinct 5, Bobby R. McGehee-Precinct 6 and Irene Favila-Precinct 7. Councilmembers Rey Rosas-Precinct 3, and Mike Hutcherson-Precinct 4, were absent, but excused. Staff members present were: Jim Jeffers-City Manager, John Castro-Director of Community Services, Barbara .Sullivan Osborne-Municipal Court Judge, Gary Glass-Fire Chief, Ches Carthel- Drector of Community Development, Dale Simpson-Civil .Service Director, John Berry-Assistant Director of Public Works, Norman Huggins-Director of Finance, William Mull-Interim Police Chief and Karen McBeth-City Secretary. OPEN MEETING l . Invocation - .The Honorable Bobby R. McGehee 2. Recognitions/Oath of Office -There were none. 3. Consent Calendar.- Councilmember Ross Owen moved to approve the Consent Calendar. Councilmember Irene Favila seconded the motion. The motion carried unanimously. a) Minutes -.Approved.. b) Departmental Reports -Accepted. c) Expenditures -Approved. d) Excused Absences -Rey Rosas and Mike Hutcherson. REGULAR A ENDA ITEM 4. Budget Amendment -Police Salaries.. Ordinance No. 96-3104. An Ordinance of the City of Plainview, Texas amending Ordinance No. 96-3090, to appropriate funds within the General Fund for Department 7 (Police) for the budgeted fiscal year of 1996-1997 in order to reflect a negotiated agreement between the Plainview City Council and a Petitioners' Committee, as defined in Chapter .141. of the Local ' vernment code; Cumulativeness clause; Conflicts clause; Severability clause; And effective date. Second and' Final Reading.' City Manager. Jim Jeffers reviewed the`proposed ordinance which reflects the salaxies agreed to by the City Council and the Petitioners Committee for the Police Department.. The ordinance has been amended to reflect the actual dollar amount which is required. Mr. Jeffers noted the amount for this l of 3 __ ~.._ year will be paid from reserves. Councilmember McGehee moved to approve Ordinance No. 96- 3104, as amended; Councilmember Ross Owen Seconded .the motion. The motion was approved on a yes vote by Councilmembers Kirchhoff, -Owen, McGehee, Favila and Mayor Woods, and the ordinance passed for its second and final reading. 5. Heating and .Cooling Mechanical .Contract. Consider award of bid. John Berry, Assistant Director of Public Works reviewed the bids submitted for the maintenance of the heating and cooling equipment for city buildings. Each. bidder submitted a Base Bid, which consisted of the bidder furnishing and-installing. all parts and materials, and an Alternate Bid, in which the owner (city) furnishing parts and .materials and the bidder installing the parts and materials.. Johnson Controls submitted a Base Bid of $25,512 and an Alternate bid of $23,512; Chilton's Heating and Air Conditioning submitted a Base Bid of $23,000 and an Alternate bid of $13, 800; Anthony Mechanical submitted a Base Bid of $23,940 and an Alternate bid of $15,120; Honeywell submitted a Base Bid of $29,900 and an Alternate bid of $18,000. Mr. Berry told the Council that Honeywell now has the contract and it includes both the parts, materials and labor. Mr. Berry said that after studying the bids, Staff recommends the Council award the bid to Chilton Heatingand Air Conditioning and accepting their Base Bid in the amount of $23,000. Councilmember McGehee asked the duration of the proposed contract and Mr. Berry said it would be for one year with an option to renew. each year for a period of five years. Councilmember McGehee moved to award the contract to Chilton Heating and Air Conditioning on the Base Bid of $23,000 for a period of one. year with a renewal option for five .years; Councilmember Ross Owen seconded the motion. Councilmembers Kirchhoff, Owen; McGehee, Favila and Mayor Woods. voted in favor of the motion. and no one voted against it. 6. Zone Case 635. Ordinance No. 96-3105. An Ordinance amending the zoning map of the City of Plainview, Texas to rezone property located at 1209. Quincy from an R-1, Single Family Residential district to a C-2, Light Retail and Commercial Zoning District; Cumulativeness clause; Conflict clause; Severability clause: And effective date. First reading. Councilmember Owen moved that Ordinance No. 96-3105 be approved. as presented for the first reading. The motion was seconded by Councilmember Kirchhoff. Director of Community Services John Castro reviewed the zone case ordinance explaining that the Pregnancy. Crisis Center has had to relocate their operations and they have purchased a house which they propose to renovate into offices. In order to do this, the City needs to grant them a change in the .zoning of the property, from a single family residential area to a light retaiUcommercial area. Mr. Castro .said Planning and Zoning has approved the zone change and Staffmembers recommend this change also. Mayor Woods called for a vote. The Mayor and all. Councilmembers presented voted in favor of the motion to approve and none voted against it. It passed for its first reading. The second reading will be on January 9, 1997; at a special meeting prior to the scheduled work session. 7. Recycling Grant. Authorize the Mayor to execute all agreements with the South Plains Association of governments and Texas Natural Resource Conservation Commission as such pertains to a Subregional Recycling Program Grant. Director of Public Works reviewed the nature of the proposed. program grant. It will be to establish a subregional recycling program which will serve not 2 of 3 only the City of Plainview, but the cities ofFloydada, Abernathy, Hale Center and Lockney. The recyclables from each of these cities will be picked up and brought to the recycling station in Plainview. The :amount of the grant is $126,000 and one of the items that must be purchased is a truck to pick up the recycling items. The grant will be through the South Plains Association of Governments..He explained that the other cities will receive Blue Boxes like the City of Plainview has. He said .$220,000 is available for grants from tipping fees that all landfills pay to the State each year. Councilmember.Mary Virginia Kirchhoff moved to approve authorizing the Mayor to execute all agreements pertaining to this grant. Councilmember McGehee seconded the motion which was .approved unanimously by the Mayor and all four Councilmembers present. The Mayor was so .authorized. 8. Open Forum. Hear citizens requests and comments per Open Forum Policy. No one spoke during this portion of the meeting, 9. Closed Session. Deliberate the appointment, employment, evaluation, reassignment or duties, removal discipline or dismissal. of a public officer or employee, or to hear complaints or charges. (Senior Citizen Advisory Commission, Building Code/Fire Code Board of Appeals). This meeting is authorized by [TEX. GOV. CODE ANN. §551.074, 551.075 (Vernon 1996)]. No Closed Session was held. 10. Boards, Committees and Commissions. Consider appointments and/or removals to City Boards, Committees and :Commissions.. No action was taken on Boards, Committees and Commissions. 11, Adjournment. Councilmember Ross Owen made a motion to adjourn the meeting. Councilmember McGehee seconded the motion, which carried unanimously. Mayor Woods. declared the meeting adjourned at 12.:15 p.m. Passed and approved on January 14, 1997. ~c.~ Karen.McBeth, City. Secretary