HomeMy WebLinkAbout96 0227 minMINUTES
' CITY COUNCIL MEETING
City` of .Plainview
February 27, 1996
The Plainview City Council held. a meeting at 7:30..p.m., Tuesday, February 27, 1996; in the
Council Chambers of the Plainview City Hall at 901 Broadway. 'The agenda for this meeting
was posted at 5:00 p.m. on February 21, 1996: The Council met in Pre-Session at 7:00 p.m.
with Mayor Lloyd C. Woods presiding:.. Councilmembers present were: Alton Jacksom-Sr.-
Precinct 1, Mary Virginia Kirchhoff-Precinct 2, Rey Rosas-Precinct 3, Mike Hutcherson-
Precinct 4, Dwain Dodson-Precinct 6, and Irene Favila-Precinct 7. Councilmember Barbara
Dorman-Precinct 5, .was absent.
Staff members present were: James P. Jeffers-City Manager, John Castro-Director of
Community Services, Wally Hatch-City Attorney, Ches Carthel-Director of Public Works,
Norman Huggins-Director of Finance, and Karen McBeth-city secretary.
OPEN MEETING
1. Invocation -The Honorable Alton Jackson Sr.
2. Recognitions -.Continuing the observance of Black History Month, John Castro, Director
of the Health Department, recognized Mrs. Ruby Rigginsfor her.contribution to the City and
~ for being a positive role model. Ches Carthel, Director. of Public Works, recognized several city
.workers for their dedication to duty and for being outstanding African-American citizens.
3. Consent .Calendar -Councilmember Irene Favila moved to approve the Consent`
Calendar. Councilmember Alton Jackson Sr. seconded the motion. The motion carried
unanimously among the six councilmembers present.
a) Minutes were approved.
b) Departmental Reports were accepted.
; c) Expenditures were approved.
d) Boards, Committee and Commission Appointments. Richard Pirkle was appointed
!, as an alternate member of ,the Board of Adjustment.
e) Bids: Consider award of Bids for;
1. Sealcoat Asphalt bids were received from Kerr Construction of Lubbock,
..Texas, in the amount of $0.75 per gallon for 90,000 gallons, and from
Fina of Dallas, Texas, in the .amount of $0.63 for 90,000: gallons. The
bid. was. awarded to Fina of Dallas, Texas, for $0.63 per gallon.
2. (a) Pickup for Traffic Safety -Bids were received from Shamrock
Chevrolet in Lubbock, TX for $18,625; John Chandler Ford of Amarillo,
TX for $17,761; .Gene Messer Ford of Lubbock, TX for $17,896; Jack
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.Morris Ford of Plainview, TX for $17,943.75;and the State Contract price
- was $17,966.
.~ (b) Pickup for Vector Spraying -Bids were received from Shamrock
Chevrolet in Lubbock, TX for $19,779; John Chandler Ford of Amarillo,
TX for $19,176; Gene Messer. Ford of Lubbock, TX .for $19,123; Jack
Morris Ford of Plainview for $18,770.75; and the State Contract price was
$18,664. The bid was awarded to Jack Morris Ford of Plainview for a
total bid of $36,714.50 for both vehicles.
3. Sealcoat Gravel bids were received from Trans Pecos Materials in
Midland, TX in the amount of $24.69 per .ton and from Matador Materials
of Matador, TX in the amount of $13.45 per ton. The bid was awarded
to Matador Materials for $13.45 per ton.
4. Mosquito Aerial Spraying -Bids were received from Aero Tech Inc. of
Clovis, NM for $0.44 per .acre; Southwest Aerial. Service of Plainview,
TX for $0.48 per acre; and from King Aviation of Sudan, TX for $0.68
per acre. Southwest Aerial Service was disqualified because they could
not furnish a guidance system as specified. The bidwas awarded to Aero
Tech Inc. for $0.44 per acre to spray approximately 10,035 acres, 2 to 6
applications: per year.
REGULAR AGENDA ITEMS
Discussion and Action may be taken on each. of .the following subjects.
4. Canadian River Municipal Water Authority alternate water supply project. Resolution
No. R95-115. A Resolution by the City of Plainview, Texas, prescribing the form and
substance of a contract to purchase'water rights and provide the infrastructure to transport water
~, between the City of Plainview; Texas and the Canadian River Municipal Water Authority, and
authorizing the Mayor to execute said contract on behalf of the Ciry of Plainview.
John Williams, .General Manager, of the Canadian River Municipal Water Authority, gave an
over view of the alternate water supply project being considered by the authority. He asked the
Council's approval for the Mayor to sign a contractwith C.R.M.W.A. which would approve
i ' the payment of Plainview's share of the expense. The project essentially consists of acquiring
underground water in Roberts County, constructing an aqueduct system to bring the water to
Lake Meredith to be mixed with water there, so as to improve the water quality and increase the
quantity of water available to member cities.. The initial project is to purchase 42,765 acres of
water rights from a well field of 29 wells (expandable to 45 as needed), construction a 35 mile
aqueduct (54 inch) to carry up to 58 mgd to intersect existing aqueducts, and a separate 14 inch
dine to deliver water to Borger. Most member cities. will receive the same percentage of .water
supply from Lake Meredith (exceptions: Pampa and Amarillo). The delivered water will be
blended to meet State Drinking Water Standards. Maximum use will be made of Lake water,
to conserve the non-replenishable groundwater and keep costs low. The rates of delivery will
' not .change. The available quantities will increase from 76 thousand AF/yr to 116 thousand
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AF/yr or more. The deliverable. amounts depend. upon the demand of each member city, their.
treatment capacity, as well as other .factors. Mr. Williams estimated the .cost to secure the water
.rights, develop he well field and construct the aqueduct system for the first phase only to be
approximately $80,456,000. Allocation of :costs to cities will be based on the water supply
I' allocations and the facilities ::needed to deliver water on .behalf of the city. Revenue bonds will
be issued by CRMWA to finance the project, unless the City. desires to provide its own
financing. Each city. will. pay. a share of the project costs and the operation and maintenance
costs. Two bond issues may be used to finance first phase costs, and a third issue would finance
' later costs. if needed: Each will include reserve funds. and issuance costs, with 20 year payout.
Plainview's Lake Meredith .Supply contract percent is 3.691 %. The share of supply cost for
the groundwater project is 3.691'%; share of aqueduct construction cost is 3.731 %. Plainview
uses less than half of its allocated ..water supply from Lake Meredith. The amount varies due
to .seasonal., requirements. Mr. Williams :reported three .cities .have executed contracts with
CRMWA. for' this project and three more are ready to 'sign.
Ches Carthel, Director of Public Works, explained the impact this. will have on Plainview's
water supply. In order to handle the increased amount of available water from CRMWA,
Plainview. will .need to make alterations to the Water Treatment. Plant, ground storage and
transmission system improvements. Costs for this are estimated from $4,170,900 to $4,680,170,
.expended over a ..two to three year period.
Norman Huggins, Director of Finance, discussed the increase in water rates used to fund the
CRMWA project. He said $394,459 additional annual revenue is needed for the salinity control
and groundwater projects.. Plainview: will need to increase the water rate 28 cents per 1000
allons. This will increase the current rate from $.90 to L18 er 1000 allons. The base
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monthly minimum will remain. at $8.25 per month, .plus $1..18 per 1000 gallons used. He stated
the City should obtain as much of their water from'the CRMWA as practical, so as to keep unit
cost of water. low and to conserve local .underground well supplies. Assuming water rates are
increased to $1.18 to fund the CRMWA, then rates may need to be increased to $1.28 next year.
The additional $0.10/1000 gal. needed for system improvements for the City.
Dwain.. Dodson made a motion. to approve Resolution R95-115,. which Mike Hutcherson
~ seconded. The city secretary polled the.Council resulting in unanimous approval for the motion.
No one voted .against it.
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5. Open Forum. Hear Citizen request per the Open Forum Policy. No .one had signed up
to speak during this portion of the Council meeting.
6. Agenda Action. Consider adoption of a policy guideline for agenda action. Mr. Jeffers
reviewed the guidelines for agenda action, which is an outline as to how :agenda items will be
~L addressed, discussed and acted upon. Dwain Dodson moved to table this item pending further
study. Mary Virginia Kirchhoff seconded the motion.: The city. secretary polled the Council by
precinct resulting in the following vote: Mary Virginia Kirchhoff, Mike Hutcherson and Dwain
Dodson voted. in favor of the motion; Rey Rosas, Irene Favila and :Alton Jackson Sr. voted
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against the motion. The vote was. a tie, and the motion failed. Rey Rosas moved to approve
adoption of the policy and Irene Favila seconded the motion. After being polled by the city
secretary, the following vote was recorded: Rey Rosas, Irene Favila and Alton Jackson Sr. voted
for the motion, Mike Hutcherson, Dwain Dodson and Mary Virginia Kirchhoff voted against the
motion. The motion failed to pass for lack of a majority.
7. TNRCC. Consider allowing the Director of Public Works to apply for application to
review and approve sanitary sewer construction plans as pertains to the Texas Natural Resource
Conservation Commission practices.
Ches Carthel, Director of Public Works, explained the request that would allow him to apply
to review and approve sanitary sewer construction plans regarding Texas Natural Conservation
Commission practices. He stated he has to approve these anyway, and by applying to them it
would .expedite work practices. Rey Rosas made the motion to allow Mr. Carthel to make
application .and Mike Hutcherson seconded the motion.: A roll call of the Council produced the
following vote: Rey Rosas, Mike Hutcherson, Dwain Dodson, Irene Favila, Alton Jackson Sr.
and Mary Virginia Kirchhoff voted for the motion. No one voted against it. The motion carried
unanimously.
8. Closed Meeting. Discussion. of pending litigation. LULAC v. City of Plainview et al.
This meeting is authorized by [TEX. GOV. CODE ANN. 551.071, Section 2(e) (Vernon
Ann.)]Dwain Dodson moved there be no.Closed Meeting; Mike Hutcherson seconded the
motion. A roll call of the. Council produced a unanimous vote in favor of the motion. No one
voted against it.
9. Litigation. Possible action taken per discussions in Closed Meeting. No action taken.
10. Adjournment. Mike Hutcherson moved to adjourn the meeting. Alton Jackson Sr.
seconded the motion. The motion carried unanimously among the Councilmembers present.
Mayor.Woods declared the meeting adjourned at 9:00 p.m.
PASSED AND APPROVED on March 12, 1996.
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Lloyd .Woods, Mayor
ATTEST:
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.Karen McBeth, City Secretary
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