HomeMy WebLinkAbout96 0514 min
MINUTES
CITY COUNCIL MEETING
City of Plainview
May 14, 1996
The Plainview City Council..held a meeting at 7:30 p.m., Tuesday, May 14, 1996 in the Council
Chambers of the Plainview City Hall at 901 Broadway.' The Council met in Pre-Session at 7.:00
p.m. Mayor Lloyd C. Woods presided.. Councilmembers present were: Alton Jackson Sr.-
Precinct 1, Mary Virginia Kirchhoff-Precinct 2, Rey Rosas-Precinct 3, Mike Hutcherson-
Precinct 4, .Barbara. Dorman-Precinct 4, Dwain Dodson-Precinct 6, and .Irene Favila-Precinct
7.Councilmembers.Elect Ross Owen and Bobby R..McGehee were also present.
' Staff members present were: James P. Jeffers-.City Manager, Wally Hatch-City Attorney, John
Castro-Director of .Community Services, Ches Carthel-Director of Public Works, Capt. Danny
I Miller-Police Department, Roland Asebedo-Assistant. Fire Chief,: Cindy Gasaway-Main Street
Coordinator, Dale Simpson-Civil Service Director, and Karen. McBeth-City Secretary.
OPEN MEETING
L Invocation -The Honorable Barbara Dorman
2. Recognitions -Mayor. Woods recognized councilmember Barbara Dorman, presented
her with a plaque.. expressing appreciation for twelve .years of service as a councilmember. and
her picture, which has hung in the foyer of City Hall for the twelve years of her service. Mayor
Woods recognized councilmember Dwain Dodson, presented him with a .plaque expressing
appreciation for seven years of service as a councilmember and gave him his photograph from
the foyer also....
.councilmember Rey..Rosas. recognized Augustin Moreno. and Ted Hernandez as veterans and
commended them for their volunteerism to many .organizations in Plainview.
Maria Sheets was presented with a Proclamation from the :Mayor declaring May as Mental
Health Month.
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Jimmy Davis,. President of the Plainview Road Runner Car. Club, presented Joveeda Nelson,
local director of Meals on Wheels with a check for $6,517.
Oath of Office
A. Precinct 5 -Ross Owen -The Oath of Office was administered to Mr. Owen,
who then took his place as councilmember of Precinct 5.
B. Precinct 6 -Bobby R. McGehee -The Oath of .Office was administered to Mr.
McGehee, who .then. took his place as councilmember of Precinct 7.
C. Precinct. 7 -.Irene Favila -councilmember Favila gave her Oath of Office and
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took her place as Councilmember of Precinct 7.
D. Mayor Pro Tem -Irene Favila -The Oath of Office for Mayor Pro Tem was
.administered to Councilmember Favila, who will serve in position until May
1997.
3. Consent Calendar -Rey Rosas made the motion to approve the Consent Calendar as
presented. Mary Virginia Kirchhoff seconded the motion. Bobby McGehee moved that item e,
the Budget Amendment-Diversity Training, Ordinance No. 96-3075, be tabled for further
study.Ross Owen seconded Councilmember McGehee's motion. On the motion to table item
e, all Councilmembers presented voted yes when asked and Ordinance No. 96-3075 was tabled.
On the motion to accept .the Consent Calendar, when asked all Councilmembers present voted
yet.
a) Minutes were approved.
b) Departmental. Reports were accepted.
c) Expenditures were approved.
d) Budget Amendment -Fire Department. Ordinance No. 96-3071. An Ordinance
of the City of Plainview amending Ordinance No. 95-3056, the 1995-1996 Budget
of the City of Plainview, as such pertains to the Fire Department for protective
clothing. Second and .Final Reading. Adopted and approved.
,E ~ e) Budget Amendment -Diversity Training. Ordinance No. 96-3075. An
~_ Ordinance of the Ciry of Plainview amending Ordinance No. 95-3056, the 1995-
1996 Budget of the City of Plainview, to appropriate funds for consulting services
for a community wide diversity task force. First Reading. Tabled.
f) Budget Amendment -Parks. Ordinance No. 96-3076. An Ordinance of the Ciry
of Plainview amending Ordinance No. 95-3056, the 1995-1996 Budget of the City
of Plainview, to appropriate funds for the improvement of bleachers at the Jaycee
Baseball Park. First Reading. Approved for first reading.
g) Board, Committee and Commission Appointments. Consider appointments to
the Board of Directors of the. Plainview Housing Authority; Plainview/Hale
. County Health Department. Brandon Brownlee was appointed to the Plainview
Housing Authority Board of Directors. Cinde Ebeling .was appointed to the
Plainview/Hale County Health Department Board of Directors.
h) Bid - Sanitation.. Consider award of bid on packer body for Sanitation
Department. `Bids were received from Bridgeport Manufacturing in the amount
of $45,572; Davis Truck & Equipment in the amount of $48,540; and B&C Body
Co./Waste Systems in the amount of $51,309. The bid was awarded to
Bridgeport Manufacturing.
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i) Budget Amendment -Texas Coalition of Cities on Franchise Utility Issues.
.Ordinance. No. 96-3079. An Ordinance amending Ordinance No. 95-3056 to
appropriate funds in the 1995-1996 Budget for the participation: of the City of
Plainview in the Texas Coalition of Cities on Franchise .Utility .Issues...First
Reading. Approved for first reading..
REGULAR AGENDA ITEMS
4. Water Conservation. Report on.City of Plainview's water conservation efforts: Oscar
Rodriguez, Superintendent of the Water Department, reported on the plans and goals for the City
to conserve water. during this very hot, very dry season. Water use has increased and the water
table has 'decreased. While the City has not implemented water rationing, so far as lawn
watering and car washing is concerned, the public is definitely encouraged to keep these.
activities to a minimum and particularly during peak use hours.: Replacing old water closets and
shower heads with water saving. units isencouraged.
5. Audit.. Hear report on 1994-95 fiscal year audit and consider acceptance of such. Kevin
Moseley, of McMillan McMillan Moseley .and Riddle, Accountants, reviewed the 1994-1995
fiscal year audit made by his. firm. He stated. the city had no general obligation debt. He
reviewed the various income accounts and ended by stating that the. City was in very good
financial condition. Irene Favila moved to .accept the audit report as presented; Alton Jackson
Sr. seconded the motion.. Upon polling the council, each councilmembervoted in favor of the
motion.. The motion carried.
6. County Services Coordinator. Consider participation in a County Services Coordination
Program. Alton Jackson Sr: moved to approve participation in the County Services. Coordination
Program, in theory. Rey Rosas seconded the motion. Dwain Dodson explained the premise of
a coordination program .where an individual is hired to determine the .exchange of services
between the County and the. cities therein. Such as, the City of Plainview has .twenty miles of
unpaved road.. The County could grade and maintain .these .roads in exchange for fire
safety/EMS/animal .control services. Certain types of equipment common to all entities could
be purchased together. This could save the Countyand cities money. Noindividual has been
approved to do this and no money has been appropriated by. either: the County nor the City of
Plainview for this. Mary Virginia Kirchhoff stated the idea. has great possibilities. Ross Owen
said he would like to look into this further. When polled by the .city secretary, each
councilmember voted in favor of the motion. The motion carried..
7. Depository Agreement. Consider award. of bid and authorizing the Mayor to execute .the
required documents. Mike Hutcherson made a motion that the City of Plainview enter into a
Depository Agreement: with Hale County State Bank, whose .bid proposal .was most
advantagenous to the City. Rey Rosas seconded. the motion.. City Manager Jim Jeffers
explained that bid proposals were received from Hale County: State Bank,-American State Bank
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~~ --~ and Norwest Bank. There were many factors used to determine which proposal was. most
advantageous and City staff recommended the proposal submitted by Hale County State
_:.~ Bank.Each Councilmember voted in favor of the motion when asked by the city secretary. Hale
County State Bank will be the depository for the City.
8. S.W. 4th Street. Resolution No. R96-122. A Resolution of the City Council of the City
of Plainview, Texas, supporting the extension of S.W. 4th Street. Alton Jackson Sr. moved to
approved Resolution No. R96-122; Mike Hutcherson seconded the .motion. Ches Carthel
explained hat while the final .route for the connecting paved road from Columbia. to FM400, has
not been determined, the City has been determined the need for this street. There have been
public hearings by .the Texas. Department of Transportation regarding. the proposal route and
need for. the connecting street. The Resolution supports the extension of S.W. 4th Street and
authorizes the Mayor to execute the necessary documents required to do so. After polling the
Council,. all voted in favor of the Resolution.
9. Street. Renaming' - North Broadway .from Campbell. Street to Bullock Street.
Ordinance No. 96-3073. An Ordinance of the City of Plainview. providing for a portion of North
Broadway St., from. Campbell Street to Bullock Street, to be renamed Walter Jackson Street;
Cumulativeness Clause; Severability Clause; Conflicts Clause; 'And Effective Date. First
Reading. Ross Owen moved that Ordinance No. 96-3073 be approved and .Mike Hutcherson
seconded .the motion. Alton Jackson Sr. said that Walter Jackson was a fine gentleman, who
not only worked for the City of Plainview for many years, he was a respected church minister
and served as a role model for the entire community.. When asked by the city secretary, every
Councilmember presented voted in favor of the motion. Ordinance No. 96-3073 is approved for
the first reading.
10. Street Renaming -North Beech Street from 13th Street to Bullock Street. Ordinance
No. 96-3074. An Ordinance of the City of Plainview providing for a portion of North Beech
Street,. from 13th Street to Bullock Street, to be renamed Sam Hearn Street; Cumulativeness
Clause; Severability Clause; Conflicts Clause; and Effective Date. First Reading. Mike
Hutcherson made the .motion to approve Ordinance. No. 96-3074; Rey Rosas seconded it.
Councilmember Jackson said Sam Hearn was another gentleman who had great influence in the
community and was the founding minister of the Happy Union Baptist Church. Mr. Jackson
said it would a good influence on young people to see that when you work unselfishly in your
community, you can be recognized and rewarded. A poll of the council produced a unanimous
vote in favor of the ordinance. Ordinance. No. 96-3074 is approved for the first reading.
11. Budget Amendment -Boys Club/Girls Club. Ordinance No. 96-3078. An Ordinance
of the City of Plainview, amending Ordinance No. 95-3056, the 1995-1996 Budget of the city
of Plainview, to appropriate funds in the 1995-1996 for the Boys Club/Girls Club of Plainview,
Texas. First Reading. Rey Rosas made a motion to approve Ordinance No. 96-3078. Ross
Owen .seconded the motion.. Cliff Hartley and Quennoth Dunlap described what the Boys and
Girls Club could mean to Plainview.. They stated it could make a big difference in the lives of
the .youth. It will offer tutoring, citizenship classes, activities and development classes as well
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as the recreational activities available ,at the Fun Park site, so young people can .make good use
of their leisure time.. They. need a place to house this entity,.. and .hire professional people to
administer the programs. They .said they are asking. the City for start-up money. Mr. Dunlap
said there are grants available which they intend to apply for and they are going to ask far
corporate donations,:. as well as individual donations. Tonight whey are asking for a one time
donation' of $30,000 from the City.
Councilmember Kirchhoff asked what amount `the Fun Park had been appraised by the °Hale
County .Appraisal District. Cliff Hartley said it was on the tax rolls fore $176,000:- Mrs.
Kirchhoff asked if it had been appraised for sale. Mr. H y said it had not. Mr. Hartley said
they needed to do about $6,000 in repairs. . K chh~f sked who gave the estimate on the
repairs. He said the club committee h,~d~na~e timates.
Councilmember Alton Jackson
~ 12 Plumbing Code Amendment. Ordinance No. 96-3072. An Ordinance amending the City
of Plainview Code. of Ordinances, Chapter 20, adopting the .1994 Uniform. Plumbing
Code with amendments; Cumulativeness clause; Conflicts clause; Severability clause;
And :effective date. First Reading.
~ 13. Electrical Code. Amendment.. Ordinance No. 96-3080. An Ordinance of the City of
Plainview,. Hale County; Texas, amending Chapter 4, Electricity, Section 4.1 of the City
' of Plainview. Code of Ordinances to delete e Block & .Associations exam score from
~~ subparagraph 2; Cumulativeness cla e; o flicts clause; Severability clause; .And
effective date. First Readi g.
14. Open .Forum. Hear :citizen requests and comments per Open Forurn Policy.
15. Closed Session... Deliberate the appointment, employment, evaluation, reassignment,
duties, discipline or dismissal of a public officer or employee or to hear complaints or
charges. (Consider appointments to the Infrastructore Bond Advisory Committee) This
meeting is. authorized by [TEX. GOV. CODE ANN. §551.074, 551.075. (VERNON
~ 1996)].
16. Discussion of pending or contemplated litigation. (LULAC v. City of Plainview et al.)
This meeting is authorized by [TEX. GOV. CO ANN. §551.071 (VERNON 1994)].
17. Boards, .Commissions. and i e ~onsider appointments to the Infrastructure
Bond Advisory .Committee oft City of Plainview.
18. Litigation. Possible action taken per discussion in Closed Meeting.
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~ - j as the recreational activities available at the Fun Park. site,. so young people can make good use
' of their leisure time. They<need a place to house this entity, and hire professional people to
~__.W administer the programs. They said they are asking the City for start-up money. Mr. Dunlap
said there are grants. available which they intend to apply for and they are going to ask for
corporate donations, as well as individual donations. Tonight they are asking for a one time
donation of $30,000 from the Ciry.
Councilmember Mary .Virginia Kirchhoff asked what amount the Fun Park had been appraised
by the Hale County Appraisal District. Cliff Hartley said it was on the tax rolls for $176,000.
Mrs. Kirchhoff asked if it had been appraised for sale. Mr. Hartley said it had not. Mr.
Hartley said they :needed to do about $6,000 in .repairs. Mrs. Kirchhoff asked who gave the
estimate'on the repairs: He said the club committee had made the estimates.
Councilmember Alton Jackson Sr. ask Mr. Hartley if the price they asked for at the Work
Session was $56,000? Mr. Hartley said yes, that was the case, but they are now asking for
$30,000.
Councilmember Rey Rosas asked if the Boys and Girls Club would be operated year round? Mr.
Dunlap said it would be after school and from noon on, during the summer months. Mr. Rosas
asked if they could operate the S.A.F.E. program? Mr. Hartley stated he did not know enough
about it this year, but maybe the Director of the Boys and Girls Club could the Director for the
S.A.F.E. program also.
Councilmember Jackson asked if they had asked anyone else for money? Mr. Hartley said they
intended. to. Mr. Jackson asked how much, and from whom? Mr. Hartley said they had not
decided. yet.:
Councilmember Ross Owen asked if anyone had actually committed to the program and given
or promised them a certain amount of money? Mr. Hartley said no, but. they were going to ask
for start-up money from Wal-Mart, maybe the United Way, and the County will also be asked
at their next meeting.
Councilmember Bobby McGehee asked if the Boys and Girls Club would compete with the
YMCA? Mr. Dunlap said, no, it would only compliment the YMCA. No adults would be
members and all the programs would be directed to young people.
Councilmember Kirchhoff asked what would happen if the .City gave them the money and the
.project .did not work? Mr. Hartley. stated the project would not fail, because it is needed.
Councilmember Jackson asked if there were any cities in our area who sponsored a Boys and
Girls Club? Mr. Hartley said there was one in Amarillo, but it was associated with the schools.
The Federal government provides money for the club through the schools. Councilmember
Jackson suggested they get better organized and come back to the Council later with .more
`~ information.
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Councilmember Rosas said this program is needed badly and they are only askingfor a ane time
donation of $30,000. He said there are approximately 20 gangs in Plainview and a Boys and
Girls Club. would counteract gang influence. He said the need for this is here year .round, :not
just in the summer. He said it would be $30,000 well spent. Mr. Hartley suggested the money
be placed in escrow until more of the proposal was in place and ready to go.
Councilmember Jackson said the City should not spend money. to keep children after school, like
day: care.
Councilmember Ross Owen said it is a worthy cause, but it couldbecome difficult to perpetuate.
the program; He said he echoed Mr. Jackson's statement that care of children begins at home.
Mr. Owen then called. for he .question. Mayor Woods repeated the motion. On a roll call vote
the Council voted: Mary Virginia Kirchhoff-No, Rey Rosas-Yes, Mike Hutcherson-No, Bobby
McGehee-No, Ross Owen-No, Irene Favila-Yes, and Alton Jackson Sr.-No. The motion failed
on a vote of five to two.
12. Plumbing Code Amendment. Ordinance No. 96-3072. An Ordinance amending the City
of Plainview Code of Ordinances, Chapter 20, adopting he 1994 Uniform Plumbing Code with
amendments; Cumulativeness clause; Conflicts. clause; Severability clause; And effective date.
First Reading. Councilmember McGehee made a motion to approve Ordinance No. 96-3072
and Ross Owen seconded the motion. John Castro. explained the ordinance adopts .the 1994
Uniform Plumbing Code, and puts us on a standard with surround cities. A poll of the .Council
produces a unanimous vote in favor of adopting the ordinance. Ordinance No. 96-3072 was
approved for the first reading..
13. Electrical Code Amendment. Ordinance No. 96-3080. An Ordinance of the City of
Plainview, Hale County, .Texas, amending Chapter 4, Electricity, Section 4.1 of the City of
Plainview Code of Ordinances to delete the Block & Associations exam score from subparagraph
2; Cumulativeness ..clause; Conflicts clause; Severability clause; And effective. date. First
Reading. Mike Hutcherson: moved that Ordinance No. 96-3080 be approved for.. the- first
reading and Alton Jackson Sr. seconded the motion. John Castro explained this ..ordinance makes.
the city's electrical more user friendly. It removes the Block test as a requirement, thereby
allowing electricians from other cities o work in Plainview. The Council voted unanimously
to approve the. ordinance when polled by the .city secretary. Ordinance No. 96-3080 was
approved for the first reading.
13a. Specific Use Permit. Ordinance No. 96-3081. Zone Case 628. A reuest of :Cornell
Kiser for a Specific. Use Permit to operate a Flea Market in a Commercial 3 Zoning District.
First Reading. Rey Rosas moved that Ordinance No. 96-3081 be approved :and was duly
seconded by Mike Hutcherson. John Castro explained this 'request was made by Cornell and
Bridget Kiser to use a building that was not occupied as a .Flea Market. He said Planning and
Zoning had approved the request and there were no objections to it. Bridget Wood stated they
already :had every available area. spoken for in the market and, were only waiting to be approved
to open for business. She said no food would be served,. only soft drinks and candy. On a roll
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..call vote, no councilmember voted. 'no. Ordinance No. 96-3081 was approved for the first
reading.
13b. Zone Case 627. A Specific Use Permit was granted in September-1995. A request of
Vicente Mereles for an extension to the. time limit for obtaining a building permit. Rey Rosas
moved to grant. the extension; Mike Hutcherson .seconded the motion. John Castro explained
that Mr. Mereles did. not understand that he had to obtain a building permit within six months
time after being granted the Specific Use Permit. On a vote of seven in favor and none against,
Mr. Mereles was voted an extension by unanimous consent.
13c. S.A.F.E. Program. Consider participation in and the. implementation of the S.A.F.E.
Program. Rey Rosas made a motion that the City participate in the S.A.F.E. program and give
the $20,000 allocated to it; Irene Favila seconded the motion. councilmember Favila told the
Council that three years aga many agencies,: including the City, implemented a summer
recreation .program known as S.A.F.E. The city provided $20,000 for the 10 week program
geared to children ages. six to fifteen years of .age. They were provided breakfast, lunch,
.activities, .swimming and care from 8:00 a.m. until 4:00 p.m.; Monday through Friday. This
year, anon-profit agency named Centro Gamez, has volunteered to sponsor and administer the
program. councilmember Alton Jackson moved to table this item until the Council had more
information about the plans for this'summer. Ross Owen seconded the motion, adding he wanted
to study it further. On a roll call the Council vote: Irene Favila-No; Alton Jackson Sr.-Yes,
Mary Virginia Kirchhoff-No; Rey Rosas-No; Mike Hutcherson-Yes; Ross .Owen-Yes; Bobby
McGehee-Yes. This subject was tabled on a vote of four Yes votes and three No votes.
14. Open Forum. Hear citizens requests and comments per Open Forum Policy. No one
had signed up to speak at the Open Forum portion of the meeting.
15. Closed Session. Deliberate the appointment, employment, evaluation, reassignment,
duties, discipline or dismissal of a public officer or employee or to hear complaints or
charges. (Considerappointments to the Infrastructure Bond Advisory Committee) This
meeting is authorized by [TEX. GOV. CODE ANN. §551.074, 551.075 (VERNON
1996)] .
Alton Jackson moved that no closed .meeting be held; Ross Owen seconded the motion; the
motion carried unanimously..
16. Discussion of pending or contemplated litigation. (LULAC v. City. of Plainview et al.)
This meeting is authorized by [TEX. GOV. CODE ANN. §551.071 (VERNON 1994)].
No discussion was held and no action was taken.
17. Boards, Commissions and Committees. Consider appointments to the Infrastructure
Bond Advisory Committee of the City of Plainview.
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No`discussion was held and and no appointments made.
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.MINUTES
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CITY. COUNCIL MEETING Y
City of Plainview , ..
May 14, 199
The Plainview City .Council held a meeting a 7:30 p.m., Tuesday, May 14, 1996 in the Council
Chambers of the Plainview City Half` at 901 Broadway. The Council met in Pre-Session at 7:00
p.m. Mayor `Lloyd C. Woods presided. Councilmembers present were: Alton Jackson`Sr.-
Precinct 1, Mary. Virginia Kirchhoff-Precinct 2, Rey Rosas-Precinct 3, Mike Hutcherson-
Precinct 4, Barbara Dorman-Precinct 4 Dwain Dodson-Precinct 6, and Irene Favila-Precinct
7.Councilmembers Elect Ross Owen obby R. McGehee were also present.
Staff. members present were mes P. Jeffers-City Manager, Wally Hatch-City Attorney, John
Castro-Director of C runi ~ ervices,' Ches Carthel-Director of Public Works, Capt.. Danny
Miller-Police Departm~e ~, Roland Asebedo-Assistant Fire C ' Cindy Gasaway-Main Street
Coordinator, Dale Simpson-Civil Service .Director, and. aren ,Beth-City Secretary.
OPEN MEETING !
1. Invocation -The Honorable Barbara Dorman
2. Recognitions -Mayor Woods recognized councilmember Barbara Dorman,. presented
her with a plaque expressing appreciation for twelve years of service as a councilmember and ~_
her picture, .which has hung in the foyer of City Hall. for the twelve years of her service. Mayor
Woods recognized councilmember Dwain Dodson, presented him with a plaque expressing
.appreciation for seven years of service as a councilmember and gave him his photograph from
the .foyer also. ~
councilmember , e< Rosas reco nized Au stin Moreno and Ted Hernandez as veterans and
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commended them for their volunteerism to many organizations in Plainview.
Maria Sheets was presented with a Proclamation from the Mayor. declaring May as Mental
Health. Month.
Jimmy .Davis, President of the Plainview Road un er Car lub, presented Joveeda Nelson,
local director of Meals,on Wheels with a checlfr $ 17.
Oath of Office
A. Precinct. 5 - ss wenhe Oath of Office was administered to Mr. Owen
who the t ok is plac as councilmember of Precinct 5.
B. Precin~~ - o by R. McGehee.-.The Oath of Office was administered to Mr.
McGehee, who then took his place as councilmember of Precinct 7.
C. Precinct 7 -Irene Favila -councilmember .Favila gave her Oath of .Office and
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II 18. Adjournment. Alton Jackson moved the meeting ad'ourn; Mike Hutcherson seconded
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~~_.:~ .the motion, which carried unanimously. Mayor Woods adjourned the meeting at 9:20 p.m.
Passed and approved on May 23 1996.
Lloyd C. oods, Mayor
ATTEST:
en 1VIcBeth, City Secretary
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