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HomeMy WebLinkAbout96 0924 min ~___.i MINUTES CITY COUNCIL MEETING '~ -,1 City of Plainview September 24, 1996 .The Plainview City Council held a meeting at 7:30 p.m., Tuesday, September 24, 1996 in the Council Chambers of the Plainview City Hall at 901 Broadway. The Notice and Agenda for this meeting was posted on September 16, ..1996, at 5:00 p.m. The Council met in Pre-Session at 7:00... p.m. Action may be taken on each agenda item. ,Mayor Lloyd C. Woods presided. Councilmembers present were: Mary VirginiaKirchhoff-Precinct 2, Rey Rosas-Precinct 3, Ross Owen-Precinct 5, Bobby R. McGehee-Precinct 6. Absent Councilmembers were: Alton Jaekson- Precinct 1, Mike Hutcherson-Precinct 4 and Irene. Favila-Precinct 7. - Staff members present were: Jim Jeffers-City Manager, William Mull-Interim Police Chief, Ches Carthel-Director of Public Works, Wally Hatch-City Attorney, Norman Huggins-Director of Finance, John Castro-Director of Community Services, and Karen McBeth-City Secretary. News media present: Richard Orr-Plainview Daily Herald and Steve Barrett-Lubbock Avalanche Journal.. OPEN MEETING ~__, 1. Invocation -The Honorable Ross Owen Pledge of Allegiance -Boy .Scout Scott Bechtold 2. Recognitions/Oath of Office -Councilmember Bobby McGehee presented PISD school teacher Coye Duncan with a Certificate of Appreciation and recognized as being the Region VII Teacher of the Year. Ches Carthel, Director of Public Works recognized workers at the Plainview Sanitary Landfill, commending them for their work in increasing the efficient use of landfill space over .the past two years. They have managed to place twice the amount of compacted refuse. in half the amount of space, thereby lengthening the life span of the landfill .considerably. 3. Consent Calendar -Councilmember Ross Owen moved to approve the Consent Calendar as presented, his motion was duly seconded by Councilmember McGehee. The motion carried .with all four Councilmembersand the Mayor voting for the motion. a) Minutes were approved. b) Departmental Reports were accepted. c) Expenditures were approved. d) TMRS' - .Personnel - TMRS Rate of Deposits. Ordinance No. 96-3095. An Ordinance to .increase the rate of deposits to the Texas Municipal Retirement 1 of 4 e) System by the employees of the City of .Plainview, Texas. First Reading. Approved for First Reading. TMRS -Personnel. -Updated .Service.. Credits.. Ordinance No. 96-3096. An ordinance authorizing and allowing, under the act governing the Texas Municipal Retirement .System„ "Updated Service Credits" in said system. on an annual' basis for service performed by qualifying members of such system who at the effective date of the allowance are in the; employment of the City of Plainview; Froviding for increased prior and current service annuities for retirees and beneficiaries of .deceased retirees of the city; And establishing an effective date for the ordinance. .First Reading. Approved for First Reading.. REGULAR AGENDA ITElVIS 4. Senior Citizen Advisory.Committee. Ordinance No. 96-3094. An Ordinance of the City of Plainview, creating a Senior Citizen. Advisory Commission. for the City of Plainview. Second .and Final Reading. Councilmember Rey Rosas moved to approved Ordinance No. 96-3094; Councilmember Ross Owen seconded the motion.. Councilmember Mary Virginia Kirchhoff made a motion to amend the Ordinance. to state that the Chairperson can serve in that capacity no more than two consecutive years. Councilmember Rey Rosas seconded the motion. The four Councilmembers present and the Mayor voted unanimously in ,favor of the amendment, and in favor of the motion to approve the ordinance as amended. The Ordinance was approved on the Final Reading . 5. Zone Case 633. Ordinance No. 96-3097... An Ordinance. amending the zoning map of the City of Plainview, Texas to rezone property located at 501, 503 and 505 Canyon from C-3 to R-1; Cumulativeness clause; Conflicts clause;: Severability clause; And effective date. First Reading... Councilmember Ross Owen made a motion to approve Ordinance No. 96-3097. Councilmember Rey Rosas seconded the motion. Director. of Community Services John Castro reviewed the ordinance, explaining these lots are behind a lot fronting the business area on West 5th Street, :which is zoned for business use. The. lots in question are residential lots and should be zoned as residential lots. The City. is acting as a co-sponsor for this requested change. Councilmembers Kirchhoff, Rosas, Owen ..and McGehee, along with. Mayor Woods, voted to approve the ordinance for the First Reading. l I~ 6. Texas Department of Transportation - S.W. 4th. Consider authorizing the Mayor to ~ execute a contract with the :Texas.. Department of Transportation as it pertains to the Farm to Market program FM 400 (S.W. 4th St.). Councilmember Ross. Owen moved to authorized the ', Mayor to execute the contract. Councilmember McGehee seconded the motion. Mr. Jeffers explained this was in regards to the improvement of SW 3rd and SW 4th Streets, from Columbia to FM 400. The City .needs the state to approve this as a farm to market road. There will be .further hearings held, by the state, before a final route is determined. The City will ask for the route which causes the. least amount of damage to the residents along. the route. The Council .can remove itself from the process at any time. The Mayor and the four present Y ,~.,. 2of4 105 F ~, Councilmembers .all.. voted in favor of the motion. Mayor Woods was 'authorized to sign the documents. ~-., 7; Insurance. Consider award of proposals for the general .liability, property, workers compensation and crime insurance coverage. Councilmember Ross Owen stated hewould not be taking part in the deliberations, discussions or voting on this issue as he had a conflict of interest. Finance ..Director Norman Huggins reviewed each of the four bids submitted for consideration. He said they were all with good agents, good companies, and were excellent proposals. He stated he had diligently studied every proposal, and if the Council chose to, they could split the insurance coverage among the companies. This has been done in some instances. Ther e are. s ome discounts available if all the coverage were written with one company. He did point out that some coverage were not offered in every proposal. Some liability coverage were I, not available through Mouser Agency, but were available with TPS and TML. Staff ' recommended taking the lowest bid,. which including discounts, was Texas Municipal League in the amount of $221,488.00. Mayor Woods asked for public comment. Mr. George Blackwell, representing TPS, said he .wanted to make the Council aware that his company was willing to guarantee the same Workers Compensation rate for three years, the only change would ~ be the change dictated by payroll. Scott Epperson with TML spoke to the Council, stating his company did .not submit "guaranteed .rates, but rates have been going down for the past three years and there is no way to predict if a guarantee is a good deal or not. Mayor Woods asked if his company was accustomed to working closely with municipalities? Mr. Epperson said he - said yes., in fact they will be putting on training programs and teaching risk management to F---: i ~, different departments, as well as making on site visits each year. Councilmember Rey Rosas ~ made the motion to award the insurance bid to Texas Municipal League (TML); Councilmember McGehee seconded the motion. Mayor Lloyd Woods amended the motion to limit the award to ' one year of coverage and the insurance be rebid against next year. The bids received were: Mouser Agency in the amount of $229,589; TPS in the amount of $226,950; TML in the amount of $221,488; and Employers bid for Workers Compensation only in the amount of $119,306. Councilmember McGehee seconded the amendment. Mayor Woods, Councilmembers ' Kirchhoff, Rosas and McGehee voted in f avor of the motion as am ended. Coun i c lmember Owen abstained from voting. The motion carried unanimously, TML was awarded the insurance ~ bid for one year. 8. Audit. Consider award. of bid for City's annual audit. Director of Finance Norman Huggins. reviewed the four bids submitted for conducting the annual audit for the Ciry of Plainview. McMillan, McMillan,_Moseley and Riddle submitted a bid in the. amount of $17,000; Williams, Meriwether, Smith & Co. submitted a bid for $19,750; Williams, Rogers, Lewis & Co. submitted a bid of $26,500; and Jones & Pendergast CPAS submitted a bid for $25,000. Staff recommended the lowest bid. Councilmember Bobby McGehee moved to award the bid to McMillan, McMillan, Moseley & Riddle in the amount of $17,000. Councilmember Ross Owen seconded the motion. The four Councilmembers and Mayor voted unanimously in favor of the motion. 9. Open Forum. Hear citizens requests and comments per. Open Forum Policy. No one 3 of 4 ..spoke ..during: this portion of the meeting. 10. Closed Session. Deliberate the appointment, employment, evaluation, reassignment of duties, removal, .discipline or dismissal of a public. officer or employee, or to hear complaints ~ of charges. (Bond Infrastructure Advisory Committee,: Diversity Task Force, Board of Adjustment, Senior Citizen Advisory Commission, Planning and Zoning .Commission). This meeting is authorized by [TEX. GOV. CODE ANN. §551.074, 551.075 (Vernon 1'996)]. No closed session was held. 11. Boards, Committees and Commissions. Bond Infrastructure Advisory Committee; Diversity Task Force, Board of Adjustment, Senior Citizen Advisory Committee, and Planning and Zoning Commission. No appointments .were made: 12. Adjournment - Councilmember Owen made a motion, seconded by Councilmember Rosas, to adjourn the. meeting. The: motion carried unanimously. The meeting was adjourned at 8:4p p.m. ' Passed and approved on October 8, 1996. ~,_...e.r~ ~' Lloyd C. Woods, Mayor i ATTEST: G :: Karen McBeth, City Secretary i. 4 of 4 E, ~.~,~ :..