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Home My WebLink About91 0924 min112 MINUTES CITY COUNCIL MEETING September 24, 1991 The Plainview City Council met in Regular Session on Tuesday, September 24, 1991, in the Council Chambers of City Hall at 7:30 p.m. with Mayor E. V. Ridlehuber presiding. Counci]members present were: Alton Jackson Precinct 1; Mary Virginia Kirchhoff - Precinct 2; Don Dickson - Precinct - 3; Medlin Carpenter - Precinct 4; Barbara Dorman - Precinct 5; Dwain Dodson Precinct 6; and Ross Owen - Precinct 7. Staff Present: Roy Osborne Director of Public Safety; Terry Powers Director of Human Resources; Norman Huggins - Director of Finance; Bill Hogge - Director of Public Works; Wally Hatch; and Karen McBeth, City Secretary. Media Present: Richard Orr - Plainview Daily Herald; Scott Fitzgerald - Lubbock Avalanche Journal; Wes Naron - KKYN; Ridiey Gibson - Plainview Cable TV. Guests Present: David Stubblefield; Jack Russell; Gary Lloyd; Joe Kim King; John Anderson; Gary Stevens; Carolyn Bryson; Eddie Sessions; Billy Gibson; Norman Wright; David Wilder; and Janice Posey. OPEN MEETING An Open Meeting was held concerning the following subjects: Invocation ~-/'Dwain Dodson Oath of Office - The Oath of Office was administered by Mayor Ridlehuber to: Wally Hatch as City Attorney; Eddie Sessions to the Board of Adjustment; Kip Pritchard to the Plumbing Board; Billy Gibson to the Plumbing Board as Ma~ter Plumber; and Norman O. Wright to the Board of Canadian River, Municipal Water Authority. o Budget - Tax Rate - Ordinance. No. 91-2882. An Ordinance levying Municipal Ad Valorem Taxes for the City of Plainview, Texas, for the year 1991, and directing the assessment and collection thereof. Mayor Ridiehuber called for questions, hearing none, he asked for a motion. A motion was made by Councilmember Medlin Carpenter to adopt Ordinance No. 91-2882; Councilmember. Dwain Dodson seconded the motion; the motion passed unanimously. Budget - 1991-92 Adoption - Ordinance No. 91-2881. An Ordinance adopting and approving the budget for the fiscal year beginning October 1, 1991, and terminating September 30, 1992, and w~kiug appropriations for each department, project and account. Mayor Ridlehuber called for questions; hearing none he asked for a motion. A motion was made by Councilmember Dwain Dodson to adopt Ordinance No. 91-2881; Councilmember Ross Owen seconded the motion; the motion passed unanimously. 1 of 4 113 Depositox-y Agreement - Review and consideration of depository agreement for a two year period. Norman Huggins - Director of Finance, explained that Hale County State Bank and First National Bank of Plainview had submitted proposals. Hale County State Bank proposed to pay $340,216 in interest; First,National Bank proposed to pay $325,426 in interest. ~'A proposed combination of First Na{ional Bank and TexPool woUld yield $365,986. Councilmember Ross Owen made a motion to sign a depository agreement with Hale County State Bank for a period of 2 years; Dwaln Dodson seconded the motion. The motion carried with 6 votes for and Counciimember Medlin Carpenter abstaining due to a conflict of interest. Insurance - Review and consideration of award of bid. Mr. Lloyd Woods, Insurance Consultant to the City of Plalnview, reviewed the bids for insurance for the City as submitted by four agencies: Jim Posey Agency submitted a total bid of $494,384.00; Mouser Agency submitted a total bid of $494,588.00; Employers Insurance Company submitted a total bid of $408,067.00; Texas Municipal League submitted a bid of $422,117.00. The Mayor called for questions or comments. Councilmember Dwain Dodson asked Mr. Woods if all of the insurance companies were financially stable and Mr. Woods stated he definitely believed them to be. Mr. Jack Russell of Texas Municipal League addressed the Council stating that his proposal had no interest charge if the City chose to pay the premium in installments. He also stated that TML .would be happy to write the Workers Compensation coverage alone, without accompanying Fire & Casualty policies. Mr. David Stubblefield of Employers Insurance Company explained that his company would charge a ten percent (10%) interest if they had to finance the premium. Mr. Stubblefield also explained that Employers Insurance Company was adequately re-insured. Mr. Gary Lloyd of the Mouser Agency stated that his agency would be willing to write all of the insurance with the exception of Workers Compensation if the Council so wished. He added that he hoped the business would stay in a Plainview agency. Mayor Ridlehuber asked Mrs. Posey if she wished to say anything. She stated that she appreciated the opportunity to bid on the City's insurance business and that she submitted her bid exactly by the specifications submitted to her office by the City. The Mayor asked for additional questions; hearing none he declared the open hearing closed. Mayor Ridiehuber stated that since Councilmember Ross Owen had signed a Conflict of Interest affidavit on the subject of insurance for the City, Counc~lmember Owen would not be voting on this subject. Councilmember Barbara Dorman made a motion to accept the bid submitted by Employers Insurance Company; Councihnember Don Dickson seconded the motion; there were six votes for awarding the bid to Employers Insurance Company and one abstention. Telephone - Ordinance No. 91-2884~. An Ordinance whereby the City of Plainview, Texas, and Southwestern Bell Telephone Company agree that, for the purpose of operating its telecommunications business, the Telephone company sl~all maintain and construct its poles, wires, anchors, fiber, cables, manholes, conduits and other physical plant and appurtenances in, along, across, on, over, through, above and under ali public streets, avenues, highways, alleys, sidewalk.~, bridges or public ways in said city; prescribing the annual compensation due the 2of4 ll~i ~V 0 D 10. 11. City under this ordinance; prescribing the conditions governing the use of public rights-of-way and the performance of certain construction work on public rights-of-way for the telephone company's. telecommunications business; providing an indemnity clause; specifying governing laws; providing for a release of all ciaim~ under prior ordinances; providing for future contingencies; providing for written acceptance of this ordinance by the telephone company; and providing for a term and an effective date. Gary Stevens, a representative of Southwestern Bell Telephone Company reviewed the agreement between the City and Southwestern Bell Telephone. Councilmember Barbara Dorman m~de a motion that the ordinance be adopted; Councilmember Medlin Carpenter seconded the motion. The motion carried unanimously. Police Department - Chief Roy Osborne presented a report to the Council that the third year of a five year grant from the Governor's office has been quite successful. Since the beginning of the program there have been 112 felony cases filed; 189 total arrests; and $78,424 street value of narcotics seized. Sanitation - Mr. Bill Hogge, Director of Public Works, reported that the Landfill permitting process is looking favorable. He stated that we should have all the copies of the application completed by next week. He stated there would be a 30 day waiting period following all permitting applications being administratively complete. Consent Calendar a. Engineering: The City Manager was authorized to execute a miscellaneous fee schedule with Oller Engineering dated September 4, 1991. b. Bid: Asphalt Distributor: Bids were received from ASCO $29,464.00 (does not meet specifications); L.B. Smith, Inc. $35,778.00 (with additional spray bar: $36,218.00); and Nichols $43,000.00. $45,000.00 was allocated for this purchase. Bid was awarded to L.B. Smith, Inc. for $36,218.00. Mosquito Inseetie~cle: Bids were received for 1,000 gallons of Malathion: Terra International $19,350.00 (Exception: not able to furnish tanks); and American Cyanamid $17,180.00. Bid was awarded to American Cyanamid. Councilmember Barbara Dorman made a motion that the Consent Calendar be adopted as presented; Dwain Dodson seconded the motion and it carried unanimously. Adjotnmment - Councilmember Medlin Carpenter made a motion that the meeting be adjourned; Councilmember Alton Jackson seconded the motion. By unanimous consent the meeting was adjourned. E. V. Ridlehuber, Mayor 3of4 116 ATTEST: Kamen McBeth, City Secretary 4of4