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HomeMy WebLinkAbout91 1219 min136 MINUTES CITY COUNCIL MEETING December 19, 1991 The Plainview City Council met in a Special Session on Thursday, December 19, 1991, at the Plainview Country Club at 11:30 a.m., with Mayor E. V. Ridlehuber Presiding. Councilmembers present were: Alton Jackson, - Precinct 1; Mary Virginia Kirchhoff - Precinct 2; Don Dickson - Precinct 3; Medlin Carpenter Precinct 4; Barbara Dornmn - Precinct 5; and Ross Owen - Precinct 7. Absent was Dwain Dodson - Precinct 6. Staff present were: James P. Jeffers - City Manager; Roy Osborne - Director of Public Safety; Wally Hatch - City Attorney; Norman Huggins - Director of Finance; Terry Powers - Director of Human Resources; Bill Hogge - Director of Public Works; Diane Groh - Director for Community Services; Karen McBeth - City Secretary; and Ginger Light. Guests present were: Graddy Tunnell. OPEN MEETING An Open Meeting was held on the following subjects: 1. Mayor Ridlehuber called the meeting to order. 2. Mayor Ridlehuber delivered the 'Invocation. Oath of Office The Oath of Office was administered to Ginger Light and she was sworn in as Deputy City-Secretary. Sanitation - Bill Hogge, Director of Public Works, reported that the Landfill Permit is in process, based upon assurances from the Texas Department of Health, and we will be getting the opportunity for Public Hearing notice within a few days. Detention Facility - Resolution No. R91-127. A Resolution of the City of plainview, Texas, requesting the Texas Department of Corrections to consider Plainview and Hale County as a site for a future detention facility. J~mes P. Jeffers, City Manager, explained this resolution was a simple document of encouragement by the city for the placement of a detention facility nearby. After discussion of this by the Council, Mayor Ridlehuber requested a motion. Councilmember Barbara Dorman made a motion the resolution be 'adopted; Councllmember Mary Virginia Kirch_hoff seconded the motion; the motion passed unanimously noting that Councilmember Dwain Dodson was not present. Detention Facility - Resolution No. R91-128. A Resolution of the City of Plainview, Texas, pledging the city's support and offering to provide I of 4 137 water and sewer utilities to the proposed site of the Texas Department of Corrections Detention Facility in Hale County. City Manager Jim Jeffers explained this resolution states that in the event a state detention facility is placed in Plainview/Hale County, the city will provide water and sewer utilities to the facility. The water rates offered to the detention center will be at a fixed rate for a specific period of time, quite possibly two -to five years. Graddy Tunnell, as representative of the Industrial Foundation spoke to the Council explaining the foundation had an option on 600 acres of land for placement of a detention facility. He stated the application for this facility was almost completed, lacking only a small amount of information, and it should be completed by January 16, 1992. He reported that John Montford was writing a letter in support of the application and he will go with Pete Laney to present the application. He stated Rep. Laney is lobbying heavily on our behaif. He reported he had many letters of support for this endeavor from physicians, the County Commissioners as well as individual citizens. The Council discussed the various aspects of acquiring a detention facility and the Mayor asked for a motion. Councilmember Barbara Dorman made a motion to adopt Resolution No. R91-128; Counci]member Ross Owen seconded the motion; The motion carried unanimously with members present, noting Dwain Dodson was absent. TMRS - Ordinance No. 91-2889~ An Ordinance authorizing and allowing, under the act governing the Texas Municipal Retirement System, "Updated Service Credits" in said system on an annual basis for for service performed by qualifying members of such system who at the effective date of the allowance are in the employment of the City of Plainview; providing for increased prior and current service annuities for retirees and beneficiaries of deceased retirees of the City; and establishing an effective date for the Ordinance. Terry Powers, Director of Human Resources explained this ordinance will only have to be passed one time, unless the city decides to change the rate. The Mayor asked for a motion; Mary Virginia Kirchhoff made a motion the Ordinance be passed; Medlin Carpenter seconded the motion; the motion passed unanimously among the councilmembers present noting that Counci]member Dwain Dodson was absent. TMRS Ordinance No. 912890. An Ordinance authorizing and allowing, under the~act governing the Texas Municipal Retirement System, restricted prior service credit to employees who are members of the system fOr service previously performed for Texas cities for which such employees have not received credited service; and establishing an effective date for the ordinance. The Director of Human Resources, Terry Powers, explained that while the City of Plainview does subscribe to the TMRS, there are some cities in the State which do not, and that if an employee has worked for a municipality within the state which does not subscribe to the TMRS, this employee can be given credit for the numbers of years they worked for a municipality prior to working for Plainview. There is no money involved in this action, only years of service. The Mayor asked for a motion; Barbara Dorman made a motion the ordinance be passed; Ross Owen seconded the motion; the motion carried unanimously with councilmembers present, noting Dwain Dodson was absent. 2of4 10. 11. 12. 13. Bids - Heating and Cooling Power Plant Mainte-s-ce - Consideration of award. Diane Groh, Director of Community Services explained that the heating and cooling plant at the .City Hall had a service agreement with Honeywell Corporation. This agreement expires on December 31, 1991, and this year the service contract had two bidders: Honeywell submitted two bids: $18,948.00 including component replacement; and $11,100.00 without component replacement. Anthony Mechanical Submitted two bids also: $26,400.00 including component replacement; and $10,320.00 without component replacement. After much discussion with Bill Hayes of Anthony MeChanical and Jim Adams of Honeywell, Mayor Ridlehuber asked for a motion. Don Dickson made a motion to accept the Anthony Mechanical bid of $10,320.00 for maintenance only; Barbara Dorman seconded the motion. Don Dickson, Barbara Dorman and Medlin Carpenter voted for this bid award; Ross Owen, Mary Virginia Kirchhoff and Alton Jackson voted against; to break the tie Mayor Ridlehuber voted against. The Mayor called for another motion: Ross Owen made a motion the bid be awarded to Honeywell for $18,948.00 (including component~Parts); the motion was seconded by Alton Jackson. Ross Owen, Mary virginia Kirchhoff and Alton Jackson voted yes; Barbara Dorman, Medlin Carpenter and Don Dickson voted no. Mayor Ridlehuber cast the tie breaking vote by voting yes for awarding the bid to Honeywell. The bid was so awarded. Bond or Loan Fund Reimbtn~sement - Resolution No. R91-129. A Resolution of the City of PlainvieW, Texas, adopting a policy concerning the steps necessary for qualifying cost and expenses incurred during the preparation for municipal projects for reimbursement from Bond or Loan Funds authorized after such expenditures are made. Norman Huggins, Director of Finance, explained this would allow the city to repay itself for expenditures necessitated prior to acquiring Bond or Loan funds. Mayor Ridlehuber asked for a motion. Medlln Carpenter made a motion the resolution be adopted; Mary Virginia Kirchhoff seconded the motion; the motion carried unarimously with those present, noting Dwain Dodson was absent. City Manager Repo~-ts City Manager Jim Jeffers stated he would forego his reports due to the hour and these would be given at a later date. Consent Calendar a. Minutes b. Department Reports c. Budget Expenditures Councilmember Ross Owen made a motion the Consent Calendar be approved and accepted; Barbara Dorman seconded the motion; the motion passed unarimously with those present, noting Dwain Dodson was absent. Adjournment - There being no further business before the Council, Mayor Ridlehuber asked for a motion; Medlin Carpenter made a motion 3:of 4 139 the meeting adjourn with Barbara Dorman seconding; the motion passed unanimously with those present, noting Dwain Dodson was absent. Mayor Ridlehuber declared the meetin_g adjo!~nfne_d_at, 12.'55 p.m. ATTEST: Ka~re~B e~t 1~,/~Cit~y Secretary 4 of 4