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HomeMy WebLinkAbout92 0523 min210 ' MINUTES Plainview City CoUncil May 26, 1992 The City Council of the City of Plainview, Texas, met in a Regular Meeting on Tuesday, May 26, 1992, in the Council Chambers of the Plainview City Hall at 7: 30 p.m., with Mayor E.V. Ridiehuber presiding. Councilmembers present were Mary Virginia Kirchhoff - Precinct 2, Don Dickson - Precinct 3, Medlin Carpenter - Precinct 4, Barbara Dorman Precinct 5, Dwain Dodson - Precinct 6, and Irene Favila - Precinct 7. Absent was Alton Jackson - Precinct 1. Staff Present were James P. Jeffers - City Manager, Wally Hatch - City Attorney, Terry Powers - Director of Human Resources, Bill Hogge - Director of Public Works, Diane Groh - Director of Community Services, Norman Huggins Director of Finances, Roy Osborne - Director of Public Safety, Barbara Sullivan - Municipal Court Judge, and Ginger Light - Deputy City Secretary. Other City employees present were Joe Ferguson - Fire Chief, Dale Simpson - Firefighter, Roland Asebedo - Fire Marshall, Muff London - Main Street Coordinator, Angle Asebedo - Warrant Officer, Carl Holland Parks Supervisor, Janet Hooks Firefighter, and Marshall Flores, Parks Department. Media present were Richard Orr - Ptainview Daily Herald, Ridley Gibson Cable TV, Amy Guess - Lubbock Avalanche Journal, Lisa Hightower KATX, and Randy Ballinger - KKYN. Guests present were Ricky Riddle, and Rita Moseley, Kevin Moseley. OPEN MEETING An Open Meeting was held on the following subjects: 1. Invocation - Mary Virginia Kirchhoff 2. Oath of Office - Councilmember Barbara Dorman took her Oath of Office as Council member representing Precinct 5. City Employees - Roy Osborne recognized Janet Hooks for her commendable efforts as a City of Plainview firefighter. He presented her with a framed article from the Plainview Daily Herald regarding her accomplishments. Carl Holland also .came forward to recognize Marshall Flores for completion of his GED requirements. Finally, Medlin Carpenter acknowledged the accomplishments of Muff London on the Main Street Project. Audit - Norman Huggins introduced Rick Riddle of McMillan, McMillan, Moseley and Riddle who presented the Plainview Comprehensive Annual Financial Report. After a presentation of figures, Mr. Riddle stated that the City's overall financial picture is very good. With regard to the sanitation debt, Mr. Riddle noted that this debt will be retired in 1 of 5 211 1995. He also commended the City on its improvement in documentation of land records. Finally, Councilmember Medlin Carpenter asked for recommendations for the City with regard to its finances. Mr. Riddle stated he had provided some general accounting recommendations to Norman Huggins and City Manager James P. Jeffers. Barbara Dorman made a motion to accept the audit which was seconded by Dwain Dodson. The motion carried unanimously among the members present. Zone Case No. 586 - Amos Shadix - Rezone M-2 to M-l, generally located at 1105 E. 5th Street. This item was tabled by the City Council due to lack of information. Zone Case No. 58? - Amos Shadix - Sl~ecific Use Permit for a restaurant with drive in service, generally located at 1105 E. 5th Street. This item was tabled by the City Council due to lack of information. Resolution No. 92-123. Bill Hogge spoke on behalf of the City to recommend that the City Council authorize a variance to Ordinance No. 89-2807, Subdivision Regulations. Plainview citizen Ralph Miller proposes to use a 145.86 acre tract of land, also known as 111 Quincy Street, as a golf driving range. As he purchased the land from a larger tract of land, Mr. l~iller would be forced to subdivide the property under the Zoning Ordinance. In light of the fact that the property is in a flood plain and not likely to be developed, Mr. Miller asked that the City authorize a variance to the ordinance which would allow him not to subdivide. Mr. Hogge stated that the Plan~ing and Zoning Commi.~sion had voted unanimously to grant said variance with conditions. The conditions were that (1) improvements to the property would be allowed fOr maintenance purposes only, (2) that flood plain guidelines be met, (3) any water, sewage or paving improvements must be done in compliance with Plalnview City Code and (4) that when the property ceases to be used a driving range, the property will rever~ back and be subject to Subdivision Regulations. Dwain Dodson made a motion that a public hearing be opened to hear comments from the public. Don Dickson seconded the motion and it was carried unanimously by all members present. The Mayor asked for comments in support of the variance, and there was none. The Mayor asked for comments against granting said var~_ance, to which there was no response. Barbara Dorman then made a motion to close the public hearing, and Medlin Carpenter seconded the motion. All six members present voted in favor of the motion. Barbara Dorman then made a motion in favor of granting the variance, to which Medlin Carpenter seconded. The motion was carried unanimously by the members present. Sanitation - Rate Adjustment. Norman Huggins presented Ordinance No. 92-2919 whiCh called for amending the rates charged for refuse collection. Norman stated that the increase in rates was directly related to the cost of financing the new landfill. He also stated that though the rates reflected an approximate-50% increase, they were 6% less than expected. The residential rate will be increased from $8.20 to $12.30. The commercial rate, which is based on the number of cubic yards and the number of weekly pickups, will be increased proportionately. Norman Huggins gave an example of the cost of 8 cubic yards three times per week. The current rate is $107.40 and the proposed rate 2of5 212 would be $160.00. Dwain Dodson then made a motion to approve the amendment, and the motion was seconded by Barbara Dorman. The six members present at the meeting all voted in favor of the amendment. 9. Police - Au~iHa,.y. Roy Osborne spoke on behalf of Ordinance No. 92-2920 1which called for the implementation of' an Auxiliary Police Force. He stated that in a February City Council meeting the Council had expressed interest in implementing a reserve force. Ultimately, Roy felt that the reserve force would have a 30 person capacity. However, for the 1991-92 budget year, only five. officers would be initiated. He has also requested funding for five additional officers for the 1992-93 fiscal year. The plan should take three years for fulfillment at a cost of $3000.00 per officer. The hiring process for the officers would be the same as for regular officer. The ultimate goal of the reserve force would be to have a pool of trained officers to draw from. Finally, Mr. Osborne stated that all reserve officers would be placed with a veteran officer while on duty. Barbara Dorman then made a motion to adopt said ordinance. Dwaln Dodson seconded the motion which was voted for favorably by all six councflmembers. 10. Sanltawy Sewer - KMart. The City COuncil was asked to approve onlv the award of a bid for sanitary sewer service to the KMart store located at 4411 Olton Road. Mary Virginia Kirchhoff abstained due to a conflict of interest. Due to the fact that the City exempted itself from State law, the City engineer was no allowed to participate on this project. Therefore, a developer, John Kirchhoff, was hired for the project. The City's participation in the project only went to far as to approve or disapprove the construction of an oversized line (15 inch instead of 8 inch) for the project, which cost. woUld be paid for by the City. He put bids out for the project and received three responses. Mr. Kirchhoff stated that the Iow bid from Craft Construction was considered an unbalanced bid because a disproportionate share of the cost was put on the developer. After his engineer, Rick Oiler, spoke with the firm, he felt they had only considered the 8 inch line and thai their bid was non-responsive to the need for a 15 inch line. The second lowest bid for $76,089.80, which was only about $400 more than Craft's bid, was from Triple L Utilities in Dumas, Texas. The City's cost under this bid would be $34,543.25. Both Mr. Kirch_hoff and City Engineer Bill Hogge recommended that the City proceed with the installation of the oversized line and award Triple L Utilities the bid i Dwain Dodson moved that the Council approve the installation of an oversized line and was seconded by Irene Favila. Ail five members eligible to vote were in favor of the installation, with Ms. Kircb_hoff abstaining. 11. Sanitary Landfill - Regional P]au. Mr. Jeffers gave a report concerning the State-mandated regional plan being prepared by SPAG. He stated that Hale County's cost was $6,350.00 and has been paid by the Hale County Commissioners. He stated that the first draft should be ready by the first of next week, and he will be soliciting public comment upon receipt of the plan. Some of the .highlights of the plan include banning yard waste, recycling, and introducing a variable rate for refuse collection based on amount. Currently, the City of Plainview recycles approximately 10 to 12% of their refuse. Finally, Mr. Jeffers encouraged 3 of 5 correspondence with Congressmen to encourage environmental awareness. This was a report oniy and no action was required. 12. Bids - Lsndfill Monitoring System. Bill Hogge recommended Fugro-McClelland as the firm to construct the well monitoring sysems to monitor the landfill gas and landfill groundwater at a cost of $148,958.17. Barbara Dorman mOved to accept the bid, and Dwain Dodson Seconded the motion. All siX members present voted in favor of acceptance and authorizing the award of contract to Fugro-McClelland. 13. Consent Calendar. indefinitely. Mayor Ridlehuber state that item e would be tabled a) b) c) Minutes Department Reports Budget Expenditures d) Boards, Committee and Commission Appointments - None to be considered at this time. e) Plainview Higher F, ducation Facilities Cot-potation. Resolution R92-118. A Resolution of the City council of the City of Plalnview, Texas, approving issuance of bonds by the Plalnview Higher Educational Facilities Corporation. (Old business - tabled from City Council meeting of May 12, 1992). Tabled indefinitely. f) Consideration of~ Award of Bids: 1) Airpaeks - Ten Scott 2.2 (803875) SCBAS with AV 200 face masks. Bids received were: D.A.C.O. of Lubbock, Texas, in the amount of $1,333.00 each with no trade in or $1,111.00 each with trade in; and Vallen Safety Supply Co. of Odessa, Texas, in the amount of $1,112.70 each with no trade in or $1,087.70 each with trade in. It was the recommendation by the Fire Chief that the bid be awarded to Vallen Safety Supply Co. in the amount of $1,087.70 each for a total of $10,877.00. The bid was awarded so. 2) Sanitation Packer Body.- A 35 cu. yd. RefuSe Packer Body. Bids received were: Able Body Co. of Newark, CA 94560 in the amount of $41,937.00; and Davis Truck & Equipment Co. of Clifton, TX 76634, in the amount of $45,560. The bid was awarded to Davis Truck & Equipment Co. due to the lack of service available from Able Body. 3) Long Distance Service - Bids for long distance service for the offices of the City of Plainview were received as follows: NTS of Lubbock, Texas, in the amount of 16.94 cents/min daytime, 12.96 cents/min evenings and 11.98 cents/rain nights & weeksends; MCI of Lubbock, TX in the amount of $17.95 cents/rain average; Valu-Line of Lubbock, Texas, in the amount of 16.90 cents/min anytime; and Action Telecom of Lubbock, Texas, in the amount of 17.50 cents/mLn anytime. The bid was awarded to NTS, the present carrier, as most advantageous to the City. Councilmember Medlin Carpenter made a motion the Consent Calendar be adopted as presented, with Item E regarding Plainview Higher Education 4 of 5 214 Authority to be tabled indefinitely; Dwain Dodson seconded the motion; the motion carried una~iraously among those councilmembers present. 14. Adjou~-nment. As there was no other business, Medlin Carpenter moved to adjourn the meeting and was seconded by Barbara Dorman. Ail six members present voted in favor of adjournment. Approved this 9th day of June, 1992. E.V. Ridlehuber, Mayor ATTEST: Ginger 'Light, 'Deputy City Secretary 5 of 5