HomeMy WebLinkAbout87 0824 minCITY COUNCIL SPECIAL SESSION
AUGUST 24, 1987
MINUTES
PLAINVIEW CLUB
6:30 P.M.
The Plainview City Council convened in Special Session at 6:30
p.m. at the Plainview Club on August 24, 1987, in order to discuss
the proposed 1987-1988 Budget.
Present were: Mayor E.V. Ridlehuber and Councilmembers Terry
Clements, Don Dickson, Junior Brown, Barbara Dorman, Alton
Jackson, Tom Aday and Bobby James.
Staff present were: City Manager Jim Jeffers, Director of
Finance Norman Huggins and Assistant City Attorney David
Blackburn.
The City Manager presented the proposed 1987-1988 Budget to'the
City Council. The City Manager emphasized that the proposed
Budget was currently "staff's budget" and the process that will be
undertaken in the next few weeks would make it the "Council's
Budget." The City Manager advised that the proposed Budget had a
2% upward salary adjustment for all employees; proposed the
adoption of updated service credits for the Texas Municipal
Retirement System; proposed tax rate of $.59 vs. $.62; provided
a conservative estimate on the general sales tax collections; and
requested direction from the Council on the optional sales tax
provisions.
TEXAS MUNICIPAL RETIRF2WR. NT SYSTEM. Councilman Clements moved
that the City proceed with the adoption of the updated service
credits and retiree annuity increases less the supplemental death
benefit which will result in a contribution rate of 5.92%
effective January 1, 1988. Motion was duly seconded by
Councilman Aday and carried by a unanimous vote.
ONE-HALF PERCENT OPTIONAL SALES TAX. Councilman James moved that
a Reserve Fund be established and all Revenues from the one-half
percent optional sales tax be deposited in such and that no
expenditures be made without approval of the City Council.
Councilman James added that staff was to request the City Council
review the "Reserve Fund" after six months had elapsed. Motion
was duly seconded by Councilman Clements and carried by a
unanimous vote.
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SALAI~Y ADJUSTS FOR MAYOR AND CITY COUNCIL. The City Manager
was instructed to complete an analysis of salaries for Mayor and
City Councilmembers and present such to the Council in a timely
fashion so that possible salary adjustments may be considered
prior to the 1988 General Elections of City Councilmembers.
CITY MANAGER CAR ALLOWANCE. Councilwoman Dorman moved that the
proposal, by the City Manager, to convert car ownership for the
City Manager's Office from the City to the City Manager
personally, with a $5,400.00 per year car allowance, be approved
with the upcoming Budget. Motion was duly seconded by Councilman
Aday and carried by a unanimous vote.
VEHICLE ANALYSIS. Councilman Aday moved that the City Manager
prepare an analysis of all City vehicles and make recommendations
to the City Council concerning "cut backs" of the City fleet.
Motion' was duly seconded by Councilwoman Dorman and carried by a
unanimous vote.
CITY MANAGER DISPOSAL OF VEHICLE. Councilman Aday moved that the
City Manager's "old vehicle" be disposed of in the next City
auction. Motion was duly seconded by Councilman Brown and carried
by a unanimous vote.
CAPITAL OUTLAY - CITY MANAGER'S OFFICE. Councilman James moved
that the $3,686.00 allocated for office equipment in the City
Manager's Office be deleted. Motion was duly seconded by
Councilman Clements and carried by a unanimous vote.
MICROFILM EQUIPMENT. The City Council was informed by the City
Manager that many valuable records had been destroyed over the
years because of inadequate space to store such and that
recommendations would be forthcoming in the upcoming fiscal year
to look at acquiring a microfilm system.
GENERAL FUND NON-DEPARTMENTAL BUDGET. Councilman Dickson moved
that the General Fund Non-Departmental Budget be approved for
further consideration in the upcoming Budget hearing. Motion was
duly seconded by Councilman Aday and carried by a unanimous vote.
MUNICIPAL COURT. Councilman Aday moved that the proposed
Municipal Court Budget be approved for further consideration in
the upcoming Budget Hearings. Motion was duly seconded by
Councilman Brown and carried by a unanimous vote.
LEGAL DEPARTMENT. Councilman Aday moved that the proposed Legal
Department Budget be approved for further consideration in the
upcoming Budget Hearings. Motion was duly seconded by Councilman
Clements and carried by a unanimous vote.
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FINANCE DEPARTMENT. Councilman Aday moved that the Finance
Department Budget be approved for further consideration in the
upcoming Budget Hearings. Motion was duly seconded by
Councilwoman Dorman and carried by a unanimous vote.
POLICE DEPARTMENT. Councilman Aday moved that the proposed
Police Department Budget be approved for further consideration in
the upcoming Budget Hearings. Motion was duly seconded by
Councilwoman Dorman and carried by a unanimous vote.
CRIME PREVENTION. Councilman Dickson moved that the proposed
Crime Prevention Budget be approved for further consideration in
the upcoming Budget Hearings. Motion was duly seconded by
Councilman Aday .and carried by a unanimous vote.
FIRE DEPARTMENT. Councilman Dickson moved that the proposed Fire
Department Budget be approved for further consideration in the
upcoming Budget Hearings. Motion was duly seconded by Councilman
Brown and carried by a unanimous vote.
BUDGET. Councilman Aday suggested and the Council concurred that
review of the Budget on a per page basis be discontinued and that
the major topics be discussed. The Council agreed that the major
topics for consideration would be the Plainview Industrial
Foundation; the Swimming Pool; North Quincy Paving Project;
City Reserves; and City Employees Salaries.
PLAINVIEW INDUSTRIAL FOUNDATION. After a lengthy discussion
Councilman Dickson moved that the City fund the Plainview
Industrial Foundation in the amount of $25,000.00 for the upcoming
fiscal year and to review such on an annual basis. Motion was
duly seconded by Councilman Jackson and failed by the following
vote: Ayes: Dickson, Clements and Dorman; Nays: James, Brown,
Jackson and Aday.
Councilwoman Dorman moved that the Plainview Industrial Foundation
be funded at the rate of $12,500.00 for the upcoming fiscal year.
Motion was duly seconded by Councilman Brown and failed by the
following vote: Ayes: none; Nays: Dickson.; Abstentions:
James, Clements, Brown, Dorman, Jackson and Aday.
Councilman Dickson moved that the City fund the Industrial
Foundation in the upcoming fiscal year in the amount of
$25,000.00, if such is matched by Hale County. Motion was duly
seconded by Councilwoman Dorman and carried by the following vote:
Ayes: James, Clements, Dickson, Brown, Dorman, and Jackson;
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SWIMMING POOL. In initiating discussions concerning the Reserves
Councilman James indicated that they Were not yet satisfactory and
moved that the 16th Street Swimming Pool, which had been losing
approximately $10,000.00 per year, be closed. Motion was duly
seconded by Councilwoman Dorman and carried by the following vote:
Ayes: Clements, Dickson, Brown, Dorman, Aday and James; Nays:
Jackson.
The city Council requested that cost estimates be prepared
identifying expenses associated with capping and demolishing the
pool.
Councilman Dickson indicated that if a private concern was
interested in leasing the pool for a "dollar per year" that the
City should seriously consider such.
HE~ALTH DEPARTMENT. Councilman Aday moved that the City Manager
take the necessary steps to initiate a study of the Health
Department with the primary goal being the elimination of
duplication of effort. Motion was duly seconded by Councilwoman
Dorman and carried by a unanimous vote.
SALARIES. Councilman Aday moved that any consideration of salary
adjustments be deferred until the personnel audit is completed, in
late December, 1987. Motion was duly seconded by Councilman
Clements and carried by a unanimous vote.
TAX RATE. Councilwoman Dorman moved that the proposed tax rate be
left at $.59 cents and that the additional revenues identified by
removing the 2% salary adjustment and the closing of the swimming
pool be placed in the Reserve Funds. Motion was duly seconded by
Councilman Jackson and carried by a unanimous vote.
Councilman Aday moved that the Meeting adjourn at 10:14 p.m.
Motion was duly seconded by Councilman James and carried by a
unanimous vote. There being no further business Mayor Ridlehuber
adjourned the Meeting.
PASSED AND APPROVED this the day of 1987.
E.V. Ridlehuber, Mayor
ATTEST:
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