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HomeMy WebLinkAbout06 0425 min48.7 The Plainview City Council met on April 25, 2006 at 7:00 p.m. in the City Gouncil Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting was posted-ih City .Hall at 1.2:00 noon. on April 25, 2006. Mayor John C. Anderson presided. Councilmembers present were: Kelvin Tipton-District 1, Mary Jane Shanes- District 2, Belinda Pena-District 3, Ron Truster-District 5, Wendell Dunlap-District 6 and Roland Nash-District 7. Councilmember John N. Bertsch-District 4 was absent. members present were: Greg Ingham-City Manager, John. Castro-Director of nunity Services, Leslie Pearce-City Attorney, John Berry-Director of Public Works, Simpson-Director of Civil Service, Gary Glass-Fire Chief, Will Mull-Police Chief, Clements-Engineer and Belinda Hinojosa-City Secretary. s present: Vonceil Casey, Bettye Quisenberry, Jane. Pillow, Bob Pillow, Sally Dwane McGuire, .Bobbie McGuire, Linda Shipp, R. C. Stevens, Tom Aday; Mike Dusty Durham and Cathy Waggoner Media Representative: Richard Orr-Plainview Daily Herald ;ilmember Kelvin Tipton delivered the invocation. • John C. Anderson led in the Pledge of Allegiance. ber Mary Jane Shanes recognized Blue Eyes for the work they do in the nity. C' uncilmember Tipton moved to adopt the consent calendar. The motion was duly s~conded by Councilmember. Dunlap and carried by unanimous vote. Items approved or~ the consent calendar included approval of the minutes of April 11, 2006 and April 2tl, 2006; granting ain excused absence to Councilimember John N. Bertsch; and. the fi ancial reports. 'fhe Council approved the appointment of Caesar Escobar to the M~irr Street Program/Tourism Coordinating Board with said term to expire January 1.12008. :c1 Ingham, City PAanager presented for consideration and to take .necessary action arding request fc~r operations and maintenance funding per Chapter 351 Texas Code from Plainview Civic Center. He stated the City has been working with the inview Country Club to improve the operations at the Plainview Civic Center/Country b. The Country Club handles the management of the facility and the Council. had uded $50,000 in the current .budget to help cover the costs of the Civic Center lion of the .operation. City representatives met with the representatives of the antry Club to review the year end status of the facility for 2005 and to discuss where are headed. He sated we are seeing some significant changes at the facility and we know we are g mg to encounter some challenges along the way. As of the first of the year, the food seirvice was restructured so that groups had the choice of having events catered. This also allowed the Country Club some flexibility in addressing some changes on their side of'the operation. The Country Club is continuing to use the services of a professional consultant to assist them as they move forward to strengthen the operation. of both the Ci{~ic Center side of the operation and the Country Club operation. mutes 4~8 For the 2005 calendar year the Civic Center side of the operation showed a .loss of $66,933 after receipt of $50,000 in CVB funds. During 2005, the Country Club was acting as the sole caterer. The estimates for 2006 may vary because this will be the first year that we are working with a situation where events will be catered by outside providers. Projections for the 2006 calendar year show a negative cash flow of $59,140 after receipt of $50,000 in CVB funds. However, this is a more significant improvement than it at first appears because the 2006 projections include $17,500 for non-recurring expenses which include an estimated $5,000 in modifications to the kitchen to make it more suitable for catering operations, and $12,500 to replace the ballroom floor. If you take these non-recurring expenses out of the net cash flow, it reduces the negative net cash flow to $41,640 which is over $25,000 (about 37.5%) less than it was last year. We strongly agree with the inclusion of the improvements to the Civic Center side of the operations, because if we do not maintain the quality of the facility we will eventually lose its marketability. We feel that we are taking steps in the right direction and it is being addressed as a cooperative effort. Both the City and the Country Club will see long-term benefits as we work together for the benefit of the community. Mayor Anderson asked for public comment. There was no public comment. Mayor Anderson moved to authorize funding of $50,000 to the Plainview Country Club for use for operation and maintenance of the Plainview Civic Center. The motion was duly seconded by Councilmember Truster. Mayor Anderson asked for Council comment. Councilmember Tipton clarified that all these dollars were coming out of hotel/motel tax fund. i Mayor Anderson asked for the vote on the motion. The motion carried unanimously. --~ Tom Aday thanked the Council on behalf of the Board of Directors. John Berry, Director of Public Works presented for award the bids for the Joliet lift station replacement. Three Bids were received as follows: Triple L Utilities with a bid of $162,840.00; L. Howard Construction with a bid of $217,341.63 and A. Doggett Construction, Inc..with a bid of $154,100.00. He stated staff recommends award of bid to the low bidder; A. Doggett Construction in the amounfof $154,1Q0.00. Mayor Anderson asked for public comment. Vonceil Casey asked what a lift station was. She was advised it is used to lift waste to another. manhole and eventually to the wastewater treatment plant. There was no other public comment. Councilmember Pena moved to approve staff's recommendation on Joliet lift station. replacement to award bid to A. Doggett Construction, Inc. in the amount of $154,100.00. The motioh was duly seconded by Councilmember The motion was duly seconded by Councilmember Nash and carried by unanimous vote. John Berry, Director of Public Works presented for award the bids for. the new gasoline airless paint striper. Five bids were .received as follows: EZ Liner in the amount of $4,270.00; Pathmark Traffic in the amount of $3,959.00; Centerline Supply in the amount of $4,188.00; Kelly Creswell Co. in the amount of $4,587.00; and Sherwin City Council Minutes April25, 2006 Page 2 of 4 Williams in the .:amount of $4,558.00. He stated staff recommends the award of bid to the lowest bidder, Pathmark Traffic. There was ho public comment. Counneilmember Shanes moved to award the bid to the lowest bidder, Pathmark Traffic in jthe amount of $3,959.00 for a new gasoline airless paint striper. The motion was duly seconded'by Councilmember Trusler and carried by unanimous vote. ce Clements, Engineer presented for consideration and to take necessary action larding hike/bike trail. TxDOT rebid the project after not receiving any bids on the. a try. Three bids came in over budget this time. Ajax Equipment Co. bid ,823;510.85, SCR: Construction Co., Inc. bid $1,!356,108.18 and Amarillo Road. Co. ',:bid $2;147,586.35.. Mr. Clements stated the lovu bid is 25.81% over- cast estimate. stated',TxDOT iscurrently negotiating with the contractor to reduce the scope of the eject to match the budget. The funding amounts are as follows: !.Federal ,344,384.00, City $336,096.00 for a total project funding of $1,680,480.00. gineering costs. for the project are $405,295.52. He stated the scope must be luced by $548,326.37. _. M . Clements:. stated currently all TxDOT projects are running 25-40% over budget b cause oil prices are high and unstable and there is a large volume of work available fo7 contractors to bid. He also stated that the. original cost estimate was based on 2001 prices. The staff's recommendation is to construct the trail from the east end of B adway Park to Quincy Street at a cost of $1,130,000.00 if such is acceptable to the rv ~ bi der. The remaining portion could be constructed at a later date and if ,grants were a arable, staff would pursue those. q_ ~ M~yor Anderson asF;ed for public comment. R. C. Stevens asked if the trail was being constructed on City property. He was advised yes. There was no other public c mment. ncilmember Trusler moved that staff recommendations be approved for the (bike trail. The rnotion was duly seconded by Councilmember Tipton and carried by ~imous vote. J~hn Castro, Director of Community Services presented. for consideration Resolution R 6-161, a Resolution of Support of the City Council of the City of Plainview, Texas, Authorizing Submission of an Application to the Texas Department of Housing and Community Affairs for Home Investment Partnerships Program Funds; and A theorizing the Mayor to Act as the City's Chief Executive Officer and Authorized R presentative in all Matters Pertaining to the City's Participation in the Program,. He st ted in the past City staff has taken care of applying. for this grant. This year we d cided to take a different approach. Gary Traylor and Associates will take care of submitting the grant for us. The City will not be out any funds, since they are paid only wf~ein the grant is awarded out of grant funds. He introduced Mike Duran, Vice Pr~s,ident of Gary Traylor and Associates. Mr. Duran stated the Texas Department of Housing and Community Affairs offers HOME Proglram grants. The City would qualify for reconstruction of up to five homes. The City Council Minutes April 25, 2006 Page 3 of 4 amount of grant funds would be $275,000 plus a 4% administrative fee of $11,000 for a total of $286,000. The City would provide $34,375 cash to the project plus in-kind services of $25,195. He stated the application is due Friday. The City would not provide any relocation funds, such expense would be borne by the occupants. He stated only owner occupied properties are eligible. The individuals must meet income criteria, be current on taxes, and must have owned and resided at residence for two years. The State of Texas would place a lien on the property. There was no public comment. Councilmember Pena moved to approve Resolution R06-161. The. motion was duly seconded by Councilmember Shanes. Mayor Anderson asked for Council comment. Councilmember Pena was advised that the lien is structured over a five year period with individuals responsible for 80% first year, 60% second year, 40% third year, 20% fourth year and if they live in residence five years they would not be responsible for repayment. Mayor asked for a vote on the matter. The motion carried unanimously. TJhere-be~in/fg~n~o~f~u'rth)er business, Mayor Anderson adjourned themeeting at7:57 p.m. Belinda Hinojosa City Secretary City Council Minutes April 25, 2006 Page 4 of 4