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HomeMy WebLinkAbout06 0613 min2 The Plainview City CounciF met on June 13, 2006 at 7:00 p.m. in the City Council Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting was posted in City Hall at 4:00 p:m. on June 9, 2006. Mayor John C. Anderson presided.. Councilmembers present were: Kelvin Tipton-District 1, Cathy. Waggoner- District2, Belinda Pena-District 3; Wendell Dunlap-District 6 and Roland Nash-District 7. Councilmembers John N. Bertsch-District 4 and Ron Trusler-District 5 were absent. Staff members present were: Greg Ingham-City Manager, Brice Clements-Engineer, John Castro-Director of Community Services, Gary Glass-Fire Chief, Will Mull-Police Chief, Dale Simpson-Civil Service Director, Jack Keller-Budget Manager, Sgt. Mike Allen-Police Department and Belinda Hinojosa-City Secretary. Guests present: Norman Wright,-Gleh Bickel, Chad Pernell, Pat Smotherman, Jim Holt, Mary Jane Shanes, James Odom; Jimmie Skinner, Keith Glower, Pat Allen .and Erica Gonzales News Media Representative: Richard. Orr-Plainview Daily Herald Councilmember Belinda Pena delivered the invocation. Councilmember Wendell Dunlap led in the Pledge of Allegiance. Sgt. Mike Allen stated the City of Plainview's CERT team is the number one CERT team in .the .area, with Texas. being recognized as #1 in the United States. Those presenfi to .receive certificates as new members were as follows: Jimmie Skinner, Patricia Smotherman, Keith Glower, Pat Allen, Mary Jane Shanes and Erica Gonzales. Others new members not present were Joani Chapman, Lerline Baker, Garland Walker, Lana Jarry, Dwight Jarry, Monica Davis, Rosalinda Perez, Mae Harkins, Betty Gonzales -~-~ and Linda Clay. Councilmember Dunlapmoved to adopt the consent calendar. The .motion was .duly' seconded by Councilmember .Waggoner and carried by unanimous vote. Items approved on the consent calendar included approval of the minutes of May 23, 2006 and June 8, 2006; the granting of an excused absence to Councilmember Ron Trusler and John N. Bertsch; the appointment of Mary Jane Shaves to the RSVP Community ,Advisory Council to complete the. unexpired term vacated by Helen Fields with said term to expire December2006; the reappointment of Rita Robertson to the Health Board with said term to expire January 1, 2008; authorizing ,the City Manager to execute the Gates Public Access Computer Hardware Upgrade Grant; approval of the Agreement for S.A.F.E. program with the YMCA; and approval of the Lease Agreement between the City of Plainview and Plainview YMCA for the 16th Street Pool. Greg Ingham, City Manager introduced Chad Pernell with the Canadian River Municipal Water Authority. He stated that the Canadian River Municipal Water Authority: provides 50% of our water in Plainview. He also stated. that Norman Wright, Chairman of the CRMWA Board and Glen Bickel, longtime memberof the Board were present also. ~, Mr. Pernell stated CRMWA serves 11 cities. Lake Meredith is at an all time low with the lake level being 56.29 feet as of yesterday. The water levels at the lake have continually City Council Minutes June 13, 2006 Pagel of4 dropped; U.S. Sea Persist o would be They are Cedar Er spraying cedar. The seco 2001 gro allocated Mayor An and the w John Cas Ordinance Texas Fc Residenti~ Zoning D Texas, Cl This is th~ Commerc in the ar,~ Planning rezoned s have a sc fence on 1 inquiry a~ Commissi negotiate.~ Mayor ;ince 2000. Little inflow !.s the primary reason for the drop Jn water levels. The zonal Drought Outlobk rel~hse~l' May 18,' 2006 states this area as "Drought to 'Intensify." He stated if CRMVVA had not purchased groundwater rights, we at a major rationing right now. working on a couple of projects to offset the drought conditions. One is the Salt ~dication Project. The salt cedar takes a lot of water and they have begun :he salt cedar. Another option is the salt cedar beetle which eats up the salt id project is the acquisition of groundwater. CRMWA purchased $83,500,000 in Jndwater rights; $50,000,000 in 2005; and an additional $50,000,000 was n 2006. They have acquired 300,000 acres in water dghts. demon thanked Chad Pernell, Glen Bickel and Norman Wright for being present )rk they do with the Canadian River Municipal Water Authority. :ro, Director of Community Services presented for consideration on first reading No. 06-3466, an Ordinance Amending the Zoning Map of the City of Plainview, Rezoninq the North 180.7 Feet of Lot 1, Unit 1, Bryan Addition From a d Single IEamily (R-2) Zoning District to a Commercial Retail Business (C-2) strict, Same Being 1208 South Date Street, City of Plainview, Hale County, mulativeness Clause; Conflicts Clause; Severability Clause; And Effective Date. request of Eustacio Galvan to rezone this property from Residential R-2 to a al C-2 District. The property is located at 1208 S. Date. Everyone was notified a outlined on the map. Most of the property in the area is residential. The ]nd Zoning Commission looked at the building and agreed that it should be rice the building has a commercial flavor. They are requiring that the property id screening fence to front of building on the South side and a solid screening qe West side. No wdtten responses were received There was one telephonic d they just wanted to know what was going on. The Planning and Zoning )n recommends the lot to be rezoned and that fencing be put up as Mr. Galvin with the neighbors. ~erson asked for public comment. Eustacio Galvan of 3608 Sides stated he is the owner of the property. The previous owner and he un ~erstood the property to be commercial, but he was advised by Mr. Castro since property t residential He is here able to ace There was adn't been used as commercial for some time, lhe property was rezoned He purchased the property to use in his hobby of working with automobiles. because if someone asks him in the future to do mechanic work he wants to be ept payment legally. His main concern is to comply with any regulations. other public comment. Councilm~mber Tipton moved to approve Ordinance No. 06-3466 upon first reading. The motion waI duly seconded by Councilmember Pena and carried by unanimous vote. Greg Ingh~m, City Manager presented for consideration and to take necessary acton to award proeosal for audit services. He stated the Council appoints a CPA firm to audit City Counci~ Minutes June 13, 2006 Page 2 of 4 4 the City's books for a five year term We have received proposal for audit services from two firms. He introduced Jack Keller, Budget Manager to speak on the subject. Mr. Keller stated two proposals were received from J. W. Anderson & Associates, P.C. out of Lubbock and Williams, Meriwether, Smith Co. L.L.P., a local company. The request for proposals is looked at in four parts: (1) qualification; (2) years of experience; (3) reasonable fees; and (4) peer review. Both firms have done numerous audits and have the essential staff. J. W. Anderson & Associates has four CPA's and list no other staff. Williams Meriwether & Smith has three CPA's and two degreed accountants. Both have received an unqualified review from their peers. The only place they differ is in their fees. J. W. Anderson and Associates proposes 230 hours at $125 an hour for partners and $90 an hour for managers. Williams, Meriwether & Smith proposes 380 hours at $80 an hour for partners and $50 an hour for managers. Mr. Keller stated he just needs direction from Lhe Council as to who to negotiate with. Mayor Anderson asked for public comment. Thero was no public comment. Mayor Anderson moved to instruct the Budget Manager and City Manager to negotiate with Williams, Meriwether and Smith to see if they can reach an agreement with them. The motion was duly seconded by Councllmember Tipton. Mayor Anderson stated the reason his recommendation is to negotiate with Williams, Meriwether & Smith is because when we look at the proposal, the rate per hour is significantly higher. The number of hours required is an estimate for both, but since Williams, Meriwether & Smith has done the audit for the past five years, their estimate should be more in line with what amount of time is required and it would behoove the City to negotiate with them first. Mayor Anderson asked for a vote on the matter. The motion carried unanimously to negotiate with Williams, Meriwether & Smith. Greg Ingt~am, City Manager presented for consideration Resolution P,06-165, a Resolution By the City of Plainview, Texas ("City") Suspending the Effective Date For Ninety Days in Connection With the Rate Increase Filing of Southwestern Public Service Company On May 31, 2006; Finding That the Meeting Complies With the Open Meetings Act; Making Other Findings And Provisions Related To The Subject; and Declaring an Effective Date. He stated SPS or Xcel has recently filed a request for a rate increase. Since it has been 15 years since the last filing, the City finds a neee to evaluate the rate increase. The City has joined a coalition of Cities and retained attorney Jim Boyle to review the rate case. Right now.there have been approximately 50,000 pages filed in the rate case. They have hired additional staff to review the filing. He stated this Resolution suspends the rate case for 90 days so that consultants and legal council can evaluate and the steering committee can make a recommendation, some areas there is an actual service issue. It is his recommendation that the Council approve the Resolution which authorizes [o work with the coalition of Cities and suspend rates for 90 days. There was no public comment. City Council Minutes June 13. 2006 Page 3 of 4 Councilrr seconde( It was rei that legal back to time. Mayor R06-165 Mayor Ar 3464, al (Ordinan< Cumulati~ [his is tl-i~ asked fo~ moved t,: se¢onde,~ Mayor A] 3462, an Closing Lot 17 an~ to the Cit Severabi[i Mayor ch~ public co~ second re carried b:y ember Nash moved to approve Resolu~io~ ~,06-165. The motion was duly by Councilmember Tipton. "'~" ~: '" ~ ~,'~'%~'"~""" ,,.~ :erated by Mr. Ingnam that the suspension would be for 90 days minimum and fees and expenses are eligible for reimbursement by SPS. They are charged le consumers either through a base rate or a surcharge for a fixed period of ~derson asked for a vote on the matter. The motion to approve Resolution :arried unanimously. deraon presented for consideration upon second reading, Ordinance No. 06- Ordinance Amending the Cable Television Franchise Agreement .e No. 99-3205) With the City of Plainview, Hale County, Texas; 'eness Clause; Conflict Clause; Severability Clause; and Effective Date. Since ; second of two readings, the Mayor chose to forego the staff briefing and public commen[. There was no public comment. Councilmember Dunlap approve Ordinance 06-3464 upon second reading. The motion was duly by Councilmember Pena and carried by unanimous vote. deraon presented for consideration upon second reading, Ordinance No. 06- Ordinance Amending the Zoning Map of the City of Plainview, Texas For ,f a Twenty Foot Alley Located South of and Adjacent to the East 17.5 Feet of I all of Lots 18-27, White's Subdivision of Blocks 31 And 42, College Hill Addition of Plainview. Hale County, Texas; Cumulativeness Clause; Conflict Clause; ¥ Clause; And Effective Date. Since this is the second of two readings, the )se to forego the staff briefing and asked for public comment. There was no nment. Councilmember Nash moved to approve Ordinance 06-3462 upon ading. The motion was duly seconded by Councilmember Waggoner and unanimous vote. There bei~ g no further business, Mayor Anderson adjourned the meeting at 7:58 p.m. Belinda Hinojosa City Secretary City Council linutes June 13, 2006 page 4 of 4