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HomeMy WebLinkAbout88 0317 min042 CITY COUNCIL WORK SESSION MARCH 17, 1988 K-BOB'S RESTAURANT 7:30 P.M. M I N U T E S The Plainview City Council met in.Work Session on Thursday, March 17, 1988, at 11:30 a.m., at K-Bob's Restaurant with Mayor Pro-tem Tom Aday presiding. The following Councilmembers were present: Alton Jackson, Don Dickson, Bobby James, Barbara Dorman, and Junior Brown. Mayor E.V. Ridlehuber and Councilmember Terry Clements were absent. Staff present were: James P. Jeffers, City Manager; Bill Hogge, Director of Public Works; Mike McDonough, Director of Municipal Services; Norman Huggins, DireCtor of Finance; David Blackburn, Assistant City Attorney; Roy Osborne, Chief of Police and City Secretary Carla Reese. News Media present: Richard Orr - Plainview Daily Herald. INSURANCE. Jim Jeffers, City Manager presented to the Council the review for paying of premiums for dependent care coverage under the major medical insurance plan. Jim Jeffers, City Manager noted the expense would be in excess of $60,000.00 annually. Motion was made by Councilman Don Dickson to dispose of the item for paying of major medical insurance for dependant care coverage. Motion was duly seconded by Councilman Junior Brown, and carried by a unanimous vote. SEWER. Sewer rates were presented by Norman Huggins, Director of Finance noting the current sewer rate was a $4.50 flat rate with $.34 per one thousand gallon usage charge. Norman Huggins, Director of Finance noted there were several options in establishing sewer rates; leave rates as they currently are; increase flat rate and decrease one thousand per gallon usage rate; or average water consumption for December, January and February and bill residential customers a level amount for the next twelve months; commercial customers would have no change in rates. Motion was made by Councilman Tom Aday to leave sewer rates as they are currently charged. Motion was duly seconded by Councilman Bobby James, and carried by a unanimous vote. AUSTIN ~IEIG~f~S. Status report on Austin Heights was presented to the Council by Jim Jeff~rs, City Manager noting that the train blocking the road was being checked into, and Hunter & Associates, had advised a street lined up with Campbell Street would be the most accessible route into the Austin Heights Addition. TAX - DELINQUENT. David Blackburn, Assistant City Attorney presented the procedures of disposition of property for delinquent tax purposes, noting that the last two pieces of property sold for delinquent taxes by Hale County Central Appraisal District, that the charges were struck off to the City, even though the School 1 of 5 O0 048 District had larger amounts of taxes owed. David Blackburn, Assistant City Attorney was advised by Hale County Central Appraisal District that the City was better equipped than the School District to receive the property for sale of delinquent taxes. The Council agreed when property was Sold, City expenses should be taken from the proceeds before the School District is reimbursed for their taxes. David Blackburn, Assistant City Attorney was advised to contact Paul Lyle and come back to the Council with a review within one month. PARKS. Jim Jeffers, City Manager notified the Council of the LULAC Association wanting to lease the softball field for a weekend tournament, April 8 thru April 10, 1988. Motion was made by Councilman Don Dickson to let the LULAC Association lease the softball fields for their weekend tournament. Motion was duly seconded by Councilwoman Barbara Dorman, and carried by a unanimous vote. Council was advised the City was soliciting proposals for a Lease Agreement on the softball field. Council discussed if a percentage of a money amount should be requested in the lease or leave inducements open and let the party leasing the softball fields give the City their offer. Council agreed to leave the inducements open and let the party leasing the softball fields give their best offer. ELECTION. Jim Jeffers, City Manager presented to the Council the procedures for a tax roll back election. The effective tax rate that would impose the same total taxes as the previous year on properties taxed in both years. The roll back rate is calculated to provide the taxing unit about the same amount of tax revenue as it spent the previous year for day to day operations plus an extra 8% cushion and sufficient funds to pay debts in the coming year. If a governing body wants to increase property taxes by more than 3% above the effective tax rate, it must publish a quarter page ad in a local newspaper. In addition, any proposal to adopt a tax rate higher than the roll back rate must also be announced in a quarter page notice. The petition calling for a roll back election must be signed by at least 10% of the qualified voters in the taxing unit. In school districts, the limitation applies to the following years tax rate. In all other taxing units the tax limitation effects the current years tax rate. WATER. Bill Hogge, Director of Public Works presented to the Council that the Texas Department of Health was requiring notices to be provided to all customers concerning lead contamination in drinking water, prior to June 19, 1988. The three options for notifying customers of the lead contamination in the drinking water are, a newspaper publication once a month for three months, mail notices to each customer, or hand deliver a notice to each customer. Motion was made by Councilman Don Dickson to publish a notice in the newspaper once a month for three months. Motion was duly seconded by Councilwoman Barbara Dorman, and carried by a unanimous vote. 2 of 5 044 PERSONNEL AUDIT. Jim Jeffers, City Manager reviewed the salary survey, noting that if the entire plan was implemented, the City would be operating at a deficit. Councilman Tom Aday requested staff put into a Resolution the implementation of the salary survey with 1/4 salary adjustment now, 2/4 salary adjustment October 1, 1988, and 1/4 salary adjustment October 1, 1989. STREET LIGHTS. Council was advised Street lights for Unit 5 were located in alleys of the downtown area, and to go by and look at these lights for further discussion at a later date. CAR ALLOWANCE. Jim Jeffers, City Manager presented to the Council the implementation of a car allowance for Directors, with an allowance of $375.00 per month, with trips over 100 mile radius, Directors would be reimbursed for miles traveled under the current policy for use of personal vehicles for business purposes. Radios in vehicles would be provided at the City's expense. Councilman Don Dickson made a motion to implement the car allowance for Directors as shown above. Motion was duly seconded by Councilwoman Barbara Dorman, and carried by a unanimous vote. FRANCHISE. David Blackburn, Assistant City Attorney advised Council there had been no negotiations or actions on the Southwestern Bell Telephone Franchise. Council was asked if they wanted staff to begin discussions with Bell Telephone or continue to wait for the model ordinance from a coalition of cities. It was the consensus of the Council if the City waits on a model ordinance from Southwestern Bell Telephone, it would be to the best interest of the City. The following items were reviewed for possible action at the March 22, 1988, City Council Meeting: 1) INVOCATION 2) OPENING OF COUNCIL: This meeting of the Plainview City Council is being conducted in compliance with the Texas Open Meetings Law. 3) AMBULANCE FRANCHISE - Public hearing to hear the request of Plainview Ambulance Service for an ambulance franchise. 4) ELECTRICAL CODE - First reading of Ordinance No. 88-2747 entitled, "An Ordinance of the City of Plainview, Texas amending the Electrical Code of the City of Plainview, Texas, (Ordinance No. 84-2550), specifying requirement for wiring encased in metal raceway; requirement of electrical ranges and clothes dryers; outlets per circuits; electrical raceways; direct burial cable; directing publication of the descriptive caption of this Ordinance with penalty provisions of the Electrical Code; and providing for an effective date of the Ordinance." 3 of 5 O0 045 5) BUILDING CODE - First reading Ordinance No. 88-2748 entitled, "An Ordinance of the City of Plainview, Texas, amending Chapter 6, Article II, of the City of Plainview Code of Ordinances entitled Building Code of the City of Plainview, Texas for the purpose of including trench excavation requirements within the Building Code of the City of Plainview in accordance with the State Law; directing publication of the descriptive caption of this Ordinance with penalty provisions from the Building Code; and providing for an effective date of this Ordinance." ALL MATTERS UNDER ITEM 6 CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED ON A MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS OTHER THANTHEASKING OF QUESTIONS FOR SIMPLE CLARIFICATION. ON OBJECTION BY ANY PARTY TO THE INCLUSION OF ANY ITEM ON THE CONSENT CALENDAR, THAT ITEM SHALL BE REMOVED FROM THE CONSENT CALENDAR. SUCH OBJECTION MAY BE RECORDED ANY TIME PRIOR TO THE TAKING OF A VOTE ON THE MOTION TO APPROVE THE CONSENT CALENDAR. ALL SUCH ITEMS SHALL BE CONSIDERED INDIVIDUALLY IN THE ORDER IN WHICH THEY ARE OBJECTED TO, IM~R.~IATELY FOLLOWING THE CONSIDERATION OF THE CONSENT CALENDAR. 6) CONSENT C~AR a) Minutes b) Department Reports c) Budget Expenditures d) BOARDS, COMMISSIONS AND COMMITTEES APPOINTMENTS. Resolution No. R88-110 entitled, "A Resolution of the City Council of the City of Plainview, Texas appointing various individuals to serve on the various Boards, Commissions and Committees of the City of Plainview. (Tabled from City Council Meeting of February 23, 1988). e) TRAFFIC SAFETY COMMITTEE - REPEAL. Ordinance No. 88-2742. Second reading. Entitled, "An Ordinance repealing Article II, Division 2 Sections 23-31 through 23-42, "traffic safety committee", of the Plainview City Code and; providing for an effective date." f) 911 Emergency Telephone Number. Resolution No. R88-112. A Resolution of the City Council of the City of Plainview, Texas supporting the establishment of an enhanced 911 Emergency Telephone Number and the implementation of the 911 fee and surcharge and election to participate in the 911 Regional Plan in accordance with Article 1432f. g) Goals and Timetables. Resolution No. R88-113. A Resolution of the City Council of the City of Plainview, Texas establishing goals and timetables for their completion for the City of Plainview. 4 of 5 O0 h) Street Light Discontinuance - Unit 4 - Date Street. Resolution No. R88-113. A Resolution of the City Council of the City of Plainview, Texas authorizing the permanent removal of street lights in "Unit 4", with the majority of such being located on Date Street. i) Airport - Runway Extension. Resolution No. R88-115. A Resolution of the City Council of the City of Plainview, Texas authorizing the Mayor and/or the Airport Board, to enter into a contract for engineering services with Parkhill, Smith & Cooper for the construction of runway and taxiway improvements. j) Reappointing Municipal Court Judge. Resolution No. R88-116. A Resolution of the City Council of the City of Plainview, Texas authorizing reappointing Judge Barbara Sullivan as Municipal Court Judge for the City of Plainview and Teen Court Coordinator. k) Mosquito Aerial Spraying. Resolution No. R88-117. A Resolution of the City Council of the City of Plainview, Texas exercising the City's option to renew and extend a contract for aerial spraying for mosquito control with Southwest Aerial Services, Inc. fOr the 1988 Season. 1) Bid - Fire Alarm City Hall. Resolution No. R88-118. A Resolution of the City Council of the City of Plainview, Texas awarding a bid for a fire alarm system for City Hall. 7) Executive Session. Executive Session to discuss litigation as authorized by Article 6252-17 Section 2(e). "Alexander v. City of Plainview; Barnett v. City of Plainview." Motion was made by Councilman Junior Brown to adjourn the Meeting. Motion was duly seconded by Councilman Don Dickson and carried by a unanimous vote. There being no further business the Meeting was adjourned at 1:15 p.m. ~. V. Ridlehuber, Mayor ATTEST: Carla J. ~Reese, City Secretary