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HomeMy WebLinkAbout88 0407 minCITY COUNCIL WORK SESSION APRIL 7, 1988 K-BOB'S RESTAURANT 11:30 A.M. MINUTES The Plainview City Council met in Work Session on Thursday, April 7, 1988, at 11:30 A.M., at K-Bob's Restaurant with Mayor E.V. Ridlehuber presiding. The following Councilmembers were present: Barbara Dorman, Don Dickson, Terry Clements, Junior Brown, Alton Jackson and Bobby James. Staff present were: James P. Jeffers, City Manager; Bill Hogge, Director of Public Works; Mike McDonough, Director of Municipal Services; David Blackburn, Assistant City Attorney, Roy Osborne, Chief of Police; and City Secretary Carla Reese. Guest present: Ross Owen. News Media present were: Dawn Rice, KVOP. Richard Orr, Plainview Daily Herald and SETHWARD. Jim Jeffers, City Manager presented to the Council for review the Hale County Water Project in Seth Ward, noting the draft letter he had prepared for Judge Bill Hollars concerning the two modes of operation of the water system in Seth Ward being, the City of Plainview selling water thru a master meter with another party being responsible for the operation, or the City of Plainview owning and operating the water system, with the second mode of operation being the proposal the City Council has anticipated endorsing. It was also noted the letter would request the Commissioners Court to provide the following information, to identify or rectify any problems before the project is initiated. 1. Maps showing the area to be served, which should include location and size of lines, as well as location for anticipated taps, and the placement of water meters. 2. Since the City of Plainview operates a State approved water system, it is imperative that the design, construction materials and techniques be reviewed and approved by the City Engineering Department. 3. County legal staff research and identify a mechanism to allow the Plumbing Code to be enforced, for those wishing to tie onto the water system. 4. Consulting engineer identify the tie in point to the City water system. 5. Consulting engineer ascertain as to whether or not any pressure problems will be encountered either for Seth Ward or other areas which are currently served by the City water system. 6. Provide target date for completion. 7. Projected number of customers, and average consumption per customer. 8. Consulting engineer provide documentation identifying anticipated depreciation of the system. 9. Consulting engineer provide anticipated maintenance cost of the system. 10. Conditions of roads and maintenance schedules in Seth Ward, particularly accessibility during inclement weather. 11. Thoughts as to the expansion of the Seth Ward water system from its original design. 12. Location of fire hydrants. 13. Legal mechanism of 1 of 6 O0 052 transferring ownership of improvements to the City. 14. Copy of grant application and contract between State and County. 15. Cross Connection of water wells and water system would be prohibited. 16. Precautions for City personnel to be protected from dogs running at large. 17. Assistance from County in policing area to prevent theft of water. 18. City will require a master meter be installed with backflow preventers. 19. After preliminary data has been generated the City will request the County to call a Public Hearing in Seth Ward. Council agreed to proceed with letter to Judge Bill Hollars. PARKS - SWIMMING POOL. Mike McDonough, Director of Municipal Services presented a status report on the 16th Street Swimming Pool noting, himself and Carl Holland had met with the citizens committee, consisting of Linda Gregg, Sally Eaves and Carla McDonald, on March 15, 1988. The committee requested the City to run an ad in the Plainview Daily Herald on the memberships and dues, and the committee guaranteed 150 memberships, but to date no memberships have been received by the City. Committee affirmed that their volunteers would manage the non-water area, and agreed if their volunteers were not present the pool would not be opened. Pool will open on June 3, 1988, and close depending on availability of lifeguards. STREET LIGHTS - ALLEY LIGHTS. 46 alley lights in the downtown area, if turned off would be an annual savings of $3,202.00. Alley lights are for security reasons only, and City would need to notify property owners effected to let them know lights would be discontinued, so the property owners could make their necessary arrangements for lighting. Councilman Tom Aday made a motion to proceed with policy in turning off the alley lights in downtown area and notify property owners of such. Motion was duly seconded by Councilman Terry Clements and carried by unanimous vote. Broadway Street - 26 lights. If lights turned off would be an annual savings of $3,400.00. City received no complaints or comments when lights were turned off in error on Broadway Street about a year ago. Councilman Tom Aday made a motion to proceed with policy to discontinue street lights on Broadway Street. Motion was duly seconded by Councilman Don DiCkson and carried by unanimous vote. Future street light discontinuance, Jim Jeffers presented a proposed policy whereby Council would be notified in writing one week in advance before lights are to be turned off. Lights would temporarily be turned off for two weeks and Council would be notified of any comments or complaints. If no comments from Council lights would be discontinued. Council deferred action on the policy until the remaining lights proposed for discontinuance are disposed of. POLICE - ALARM ORDINANCE. Roy Osborne, Chief of Police presented a status report on the Alarm Ordinance noting that 139 permits had been filed with $1,390.00 collected for these permits. Seventy two letters had been sent to people who have alarms, but have not filed for a permit. 2 of 6 O0 COUNTY AUTOPSY AGREEMENT. Jim Jeffers, City Manager presented the review of the agreement the City had signed on May 10, 1985, noting the County had asked the City to pay one-half of the autopsy agreement requested by the forensic pathologist. Three options were presented to the Council, go ahead with the agreement, cancel contract, or request in writing how many counties had signed similar agreements and how autopsies were being performed in those counties that had not signed similar agreements. It was the consensus of the Council to request the County to provide information on how many counties signed the autopsy agreement. HOUSING. David Blackburn, Assistant City Attorney, presented the review of M-C Investments, Inc., proposal to build a 432 unit, $18,000,000.00 apartment complex, noting this project is to be funded through tax-free bonds handled through the South Plains Housing Finance Corporation (SPHFC). SPHFC held a public hearing in Plainview on December 4, 1987, for the purpose of complying with certain Internal Revenue Code Provisions governing the issuance of tax-exempt bonds. Two requirements exist for Internal Revenue Code approval of the tax exempt bonds: 1. public notice and public hearing and, 2. approval by the applicable elected representative. SPHFC has complied with the public notice and public hearing procedures. Either a voter referendum or the applicable representative must approve the issuance of the bonds. Either the Mayor, County Judge, City Council or County Commissioners qualify as the applicable representatives. The approval is necessary for gaining tax exempt status for SPHFC bonds. The approval should not effect the City's bond rating nor incur any liability for the City. EMS. Jim Jeffers, City Manager presented to the Council the utilization of the three EMS Units, noting that recently a incident occurred where a call was received for a ambulance and all EMS Units and Plainview Ambulance were in use. An EMT with special skills answered the call in a booster truck and provided medical attention, but there was no way to transfer the person. Jim Jeffers, City Manager noted, this is not a frequent occurrence, but if it becomes more frequent the City will need to further review the purchase of another ambulance. INSURANCE - MAJOR MEDICAL. Jim Jeffers, City Manager presented the review of renewal information for major medical insurance, noting the insurance company had projected annual premiums of $180,000.00, and claims of $260,000.00 revised projected claims are $400,000.00 before the end of the year. Pacific Mutual has proposed a 160% increase in premiums and a decrease in benefits. Councilwoman Barbara Dorman made a motion to solicit bids for major medical insurance. Motion was duly seconded by Councilman Bobby James and carried by unanimous vote. PARKS - 10TH & ENNIS PLAYA LAKE. Councilman Bobby James and Mike McDonough, Director of Municipal Services met with Garland Street 3 of 6 O0 0 54 Church of Christ, noting that the members of Garland Street were concerned with the liability the Church would be incurring by letting the public park in their parking area. Garland Street Church wants Council to Provide them information on how much property the City would need around the perimeter of the lake, and the cost to provide angle parking. Mike McDonough, Director of Municipal Services will get this information and go back to Garland Street with a proposal if Council so desires. Discussion by the Council showed there is adequate parking for the facility as it is now. Councilman Tom Aday made a motion to not accept the gift of land from Garland Street Church, not open the lake for fishing and the City take care of their portion of the lake with Garland Street Church taking care of their portion of the lake. Motion was duly seconded by Councilman Junior Brown. Councilman Tom Aday withdrew his motion, and Councilman Brown agreed to withdrawal. Councilman Tom Aday made a motion for Councilman Bobby James and Mike McDonough to work out an agreement with Garland Street Church of Christ to use the Church parking lot for parking and accept the gift of the land. Motion was duly seconded by Councilman Alton Jackson and carried by unanimous vote. WORK SESSION, Jim Jeffers, City Manager asked Council their wishes for the future meeting place for Work Sessions. It was the consensus of the Council to remain at K-Bob's for another ninety days. PARKS - ALCOHOL. Jim Jeffers, City Manager presented to the Council the review of the lack of a policy addressing consumption of alcoholic beverages in city parks. There is no ordinance which prohibits the consumption of alcohol in city parks, but the lease on the Rotary Center and Shelter House restricts consumption of alcohol. The City Manager asked Council if they wanted an ordinance restricting consumption of alcohol in city parks, which would include the Rotary Center and Shelter House. It was the consensus of the Council to take the restriction for consumption of alcohol out of the lease for the Rotary Center and Shelter House and to not prepare an ordinance restricting the consumption of alCohol in the City parks. The following items were reviewed for possible action at the April 12, 1988, City Council Meeting. 1) INVOCATION 2) OPENING OF COUNCIL: This meeting of the Plainview City Council is being conducted in compliance with the Texas Open Meetings Law. 3) AUSTIN HEIGHTS - Review of request for improvements. 4) PAR~ - SOFTBALL COMPLEX LEASE. R88-121. A Resolution of the City Council of the City of Plainview, Texas awarding a bid and authorizing the Mayor to execute a lease agreement for the use of the Running Water Draw Regional Parks Softball Complex. 4 of 6 O0 08,5 ALL MATTERS UNDER ITEM 5 CONSENT CALENDAR ~/~E CONSIDERRD TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED ON A MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS OTHER THAN THE ASKING OF QUESTIONS FOR SIMPLE CLARIFICATION. ON OBJECTION BY ANY PARTY TO THE INCLUSION OF ANY ITEM ON THE CONSENT CALENDAR, THAT ITEM SHALL BE REMOVED FROM THE CONSENT C~LRNDAR. SUCH OBJECTION MAY BE RECORDED ANY TIME PRIOR TO THE TAKING OF A VOTE ON THE MOTION TO APPROVE THE CONSENT CALENDAR. ALL SUCH ITEMS SHALL BE CONSIDE~R~ INDIVIDUALLY IN THE ORDER IN WHICH THEY ARE OBJECTED TO, IMMEDIATELY FOLLOWING THE CONSIDERATION OF THE CONSENT CALENDAR. 5) CONSENT CALENDAR a) Minutes b) Department Reports c) Budget Expenditures d) ELECTRICAL CODE. Second and final reading of Ordinance No. 88-2747. An ordinance of the City of Plainview, Texas amending the Electrical Code of the City of Plainview, Texas, (Ordinance No. 84-2550), specifying requirement for wiring encased in metal raceways; requirement of electrical ranges and clothes dryers; outlets per circuits; electrical raceways; direct burial cables; directing publication of the descriptive caption of this ordinance with penalty provisions of the Electrical Code; and providing for an effective date of the ordinance. e) BUILDING CODE - TRENCH EXCAVATION REQUI~S. Final reading of Ordinance No. 88-2748. An ordinance of the City of Plainview, Texas, amending Chapter 6, Article 2, of the City of Plainview Code of Ordinances entitled Building Code of the City of Plainview, Texas, for the purpose of including trench excavation requirements within the Building Code of the City of Plainview in accordance with State Law; directing publication of the descriptive caption of this ordinance with penalty provisions from the Building Code; and providing an effective date of this ordinance. f) EMS - FRANCHISE - PLAINVIEW AMBULANCE SERVICE. First reading of Ordinance No. 88-2750. An ordinance granting a franchise to Plainview Ambulance Service to operate an non-exclusive non-emergency transfer ambulance service. g) PARKS - SOFTBALL - OPTIMIST CLUB. Resolution No. R88-120. A Resolution of the City Council of the City of Plainview, Texas authorizing the Mayor to execute a lease agreement and a concession agreement with the Optimist Summer Baseball Program. h) BIDS - SEALCOAT MATERIALS. Resolution No. R88-122. A Resolution of the City Council of the City of Plainview, Texas awarding bids for sealcoat materials. 5 of 6 05' i) BOARDS, COMMISSIONS AND COMMITTEES APPOINTMENTS. Resolution No. R88-123. A Resolution of the City Council of the City of Plainview, Texas appointing various individuals to serve on the various Boards, Commissions and Committees of the City of Plainview. j) BIDS - VEHICLES. Resolution No. R88-124. A Resolution of the City Council of the City of Plainview, Texas awarding bids for various vehicles. k) BUDGET - RESERVE POLICY. Resolution No. R88-125. A Resolution of the City Council of the City of Plainview, Texas establishing a Budget Reserve Policy. 6) EXECUTIVE SESSION. Executive Session to discuss pending 'litigation as authorized by Article 6252-17 Section 2(e). (Alexander v. City of Plainview; Stukey v. City of Plainview; Columbia Machine). Executive Session to discuss personnel as authorized by Article 6252-17 Section 2(g). (Assistant City Attorney). 7) LITIGATION STATEMENT. pending litigation. Issuance of a statement concerning 8) PERSONNEL - SALARY ADJUST~F. NTS. Resolution No. R88-119. A Resolution of the City Council of the City of Plainview, Texas implementing salary adjustments. There being no further business Mayor E.V. Ridlehuber adjourned the Meeting at 2:00 p.m. ~ k~/x~ ~ n i ~ E.V. Ridlehuber, Mayor ATTEST: Carla Reese, City Secretary 6 of 6